Regulatory and Quality Assurance Project Coordinator

Alma Lasers; Buffalo Grove (IL); On-site; USD 70,000 - 75,000; Full time

Job summary

Alma Lasers seeks a Regulatory and Quality Assurance Project Coordinator to drive day-to-day coordination of QA and regulatory activities. This onsite role at the Buffalo Grove, IL corporate office supports milestones, data collection, and documentation control to ensure compliance.

The position requires strong organization and time-management skills, collaboration across departments, and experience with QA/Reg processes and audits.

Qualifications

• Bachelor’s degree or equivalent experience.
• ERP (NetSuite) experience preferred.
• Experience in the FDA and Health Canada regulated medical device environment is preferred, but not required.

Responsibilities

• Coordinate and collaborate with internal departments for complaint investigation.
• Metrics tracking and data collection.
• Develop and support general training/meeting materials, including invitations, agendas, and minutes.
• Compile reports from QA/Reg databases, keeping QA/Reg leadership informed of concerns.
• Support management of adverse events and ensure issues are reported accurately.
• Follow-up with project teams for supporting documentation and QA/Regulatory recommendations.
• Prepare and organize essential document folders, trackers, and electronic data upload/entry.
• Provide support for audit activities – prep, conduction, and follow-up.
• Work with clinical, sales, customer service, and field service on equipment related to direct patient care.

Skills

MS Office

Excel

PowerPoint

Outlook

Organizational skills

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

NetSuite

Job description

Regulatory and Quality Assurance Project Coordinator

Salary range is $70,000 - $75,000, commensurate with experience

485 Half Day Rd. Ste 100

This is an onsite position, full-time located in Buffalo Grove, IL.

About Alma Lasers

Alma, a Sisram Medical company, is a global leader in medical-aesthetic technologies with over 25 years of experience in energy-based devices (EBD). Operating in more than 100 countries worldwide, Alma combines advanced technology, clinical expertise, and a holistic approach to aesthetic and wellness care.

In the U.S., Alma Lasers is one of the most trusted brands among physicians, clinics, and consumers—delivering innovative, science-based solutions for skin rejuvenation, body contouring, hair removal, and other aesthetic applications.

Summary

The Regulatory and Quality Assurance Project Coordinator works under minimal supervision and is responsible for providing day-to-day coordination of activities that enforce continuous monitoring and improvement of systems, ensure QA / Regulatory milestones and deliverables are met, and assure quality and compliance of the Regulatory and Quality team.

This is a deadline driven role, needing strong organizational and time management skills!

Essential Functions

• Coordinate and collaborate with internal departments for complaint investigation.
• Responsible for Metrics tracking and data collection.
• Develop and support general training/meeting materials, including invitations, agendas, and minutes.
• Compile reports from select QA/Reg databases, Keeping QA/Reg leadership informed of any concerns.
• Support the management of the adverse events and ensure issues are reported accurately.
• Follow-up with project teams for supporting documentation and ensure QA/Regulatory recommendations are provided, as directed by QA/Reg leadership.
• Support the preparation and organization of essential document folders, package trackers, and electronic data upload and entry.
• Provide support for all audit activities to include preparation, conduction, and follow-up.
• Work closely with clinical, sales, customer service, and field service on equipment as it pertains to direct patient care.
• Initiative
• Problem Solving/Analysis
• Technical Capacity
• Organizational Skills
• Ability to retain large amounts of information
• Project Management

Education and Experience Required

• Bachelor’s degree or equivalent experienceE
• ERP (NetSuite) experience preferred
• Experience in the FDA and Health Canada regulated medical device environment is preferred, but not required

Skills Required

• Positive attitude and approach to the job responsibilities and the Alma team
• Microsoft Applications (MS Office, Excel, PowerPoint, and Outlook)
• Excellent organizational skills
• Ability to multitask
• Ability to work on-site in Buffalo Grove, IL (Corporate Office)

Supervisory Responsibility

This position has no direct reports but assists in mentoring peers and other departments as needed.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. You will be working with sensitive patient images.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Travel

This position requires 0% travel as needed.

Work Authorization

Documentation showing eligibility to work in the United States will be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employment

We're proud to be an equal opportunity employer and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status.

E-Verification

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.