Regulatory Affairs & Supplier Compliance Specialist

ZipRecruiter; Hicksville (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company in Hicksville seeks a Regulatory Affairs & Supplier Compliance Specialist to ensure compliance with food regulations and manage supplier approvals. The ideal candidate will have a strong background in food science and experience with FDA and USDA standards. This full-time position requires excellent organizational skills and attention to detail, as well as the ability to collaborate with cross-functional teams. Join us in supporting our food product portfolio and maintaining high compliance standards.

Qualifications

• 2–3 years of experience in regulatory, compliance, or quality roles in the food industry.
• Strong knowledge of U.S. food regulatory standards (FDA, USDA, FSMA).

Responsibilities

• Assist in managing supplier approval for imports and raw materials.
• Ensure ongoing compliance with U.S. and international regulations.
• Maintain up-to-date regulatory documents and respond to customer inquiries.

Skills

Detail-oriented

Communication

Organizational

Education

Bachelor’s degree in Food Science

Bachelor’s degree in Nutrition

Bachelor’s degree in Biology

Bachelor’s degree in Chemistry

Bachelor’s degree in Regulatory Affairs

Tools

Microsoft Office

Trustwell Nutritional

Nutritionist Pro

Job description

Job Description

???? Regulatory Affairs & Supplier Compliance Specialist

Department: Quality Assurance / Regulatory Affairs
Reports to: Regulatory Affairs Operations Manager
Location: ???? On-site – Hicksville, NY
Employment Type: ???? Full-time

???? Position Summary:

We are seeking a detail-oriented and proactive Regulatory Affairs & Supplier Compliance Specialist with a strong foundation in food science or a related field. This role supports regulatory compliance for our food product portfolio and manages our supplier approval process.

The ideal candidate brings hands-on experience with FDA, USDA, FSMA, GFSI (SQF/BRC) standards and excels in documentation, labeling, supplier engagement, and cross-functional collaboration.

???? Key Responsibilities:

1. Assist in managing supplier approval for imports, raw materials, confectionery, and packaging by collecting and reviewing documentation (e.g., GFSI, HACCP, certifications).

2. Collaborate with Procurement, QA, and R&D to assess and onboard suppliers.

3. Maintain and update the Approved Supplier List (ASL).

4. Organize and improve documentation workflows for efficiency and compliance.

???? Regulatory Affairs

1. Ensure ongoing compliance with U.S. and international regulations (FDA, USDA, Health Canada, Kosher, Organic, Non-GMO, Fair Trade, RSPO).

2. Review and approve labels, packaging, and marketing materials.

3. Develop ingredient statements and nutritional panels.

4. Create/manage carton labels, verification sheets, and internal regulatory records.

5. Use Trustwell Nutritional and Nutritionist Pro software.

6. Participate in special projects and provide recurring compliance support.

Compliance & Customer Support

1. Maintain up-to-date regulatory documents (specs, allergens, SDS, Prop 65, PFAS declarations).

2. Respond to customer inquiries with accurate documentation.

3. Support internal/external audits with timely regulatory records.

4. Track and manage compliance deadlines (certifications, submissions).

???? Qualifications:

1. Bachelor’s degree in Food Science, Nutrition, Biology, Chemistry, Regulatory Affairs, or related field.

2. 2–3 years of experience in regulatory, compliance, or quality roles in the food industry.

3. Strong knowledge of U.S. food regulatory standards (FDA, USDA, FSMA).

4. Experience with international regulations is a plus.

5. Familiarity with GFSI schemes (SQF, BRC), HACCP, and GMPs.

6. Proficiency in Microsoft Office and document management systems.

7. Strong organizational and communication skills.

Skills:

1. Understanding of NLEA and food labeling claims.

2. Experience using regulatory portals for submissions.

3. Ability to translate technical regulations for diverse teams.

4. Highly detail-oriented and process-driven.