Regulatory Affairs Specialist (Remote - US)

MMS; Jersey City (NJ); On-site; USD 70,000 - 110,000; Full time

Job summary

MMS is seeking a Regulatory Operations professional to manage document publishing and submissions for regulatory authorities. You will ensure accuracy, compliance, and timely delivery of submission packages across ICH guidelines and client standards.

The role requires experience with eCTD formats, document management, and collaboration with CROs and internal teams to meet timelines and quality expectations.

Qualifications

• College graduate or higher in scientific/clinical field; or equivalent experience.

Responsibilities

• Understand regulatory requirements and ICH/health authority guidance for submissions.
• Publish regulatory documents to eCTD format and ensure submission readiness according to client style guides.
• Prepare, compile and submit documents to regulatory authorities.
• Perform quality control checks on documents to ensure compliance with ICH, MMS and client standards.
• Maintain submission project plans and track components; manage risks and timelines.

Skills

Regulatory knowledge

Document management

eCTD publishing

Submission preparation

Quality checks

eCTD structure

Vendor coordination

Project management

Education

Bachelor's degree or higher

Tools

MS Office

Adobe Acrobat Pro

ISI Toolbox

eCTD publishing tool

SAS Viewer

eCTD Viewer

WebTrader/ex-US portals

Job description

Are you looking to join a company where your contributions truly matter, and where you'll be part of a supportive, innovative team? MMS is an award-winning, data-focused clinical research organization (CRO). We pride ourselves on being a Great Place to Work® Certified organization, recognized for our exceptional culture and industry-leading employee retention. We support the pharmaceutical, biotech, and medical device industries with our proven scientific approach to complex trial data and regulatory submission challenges. With a global footprint across four continents, MMS not only maintains an industry-leading customer satisfaction rating but also fosters a collaborative and inclusive work environment where employees can thrive. Join MMS and be part of a team that is shaping the future of clinical research.

Discover more about our exciting opportunities and why MMS is a great place to advance your career. Visit www.mmsholdings.com or follow MMS on LinkedIn.

Job Specific Skills

• Gains understanding of applicable regulations and ICH and health authority guidance as they pertain to document management and Regulatory Operations
• Maintaining regulatory tracking and archiving of submissions in document management systems
• Publishing regulatory documents and submissions according to ICH eCTD format, submission ready standards and client style guides
• Preparing and compiling documents for submission to regulatory health authorities.
• Perform quality control checks to documents and regulatory submissions to ensure compliance with ICH and MMS and client standards
• Gains understanding of the eCTD structure and the structure and content of clinical study reports
• Gains understanding of simple coordination with clinical CROs, local Authorized Agents and third-party vendors on regulatory submissions
• With support from Sr ROS or LM: Maintain submission project plan and track components; Manage project risks and timeline; Manage multiple projects simultaneously

Job Requirements

• College graduate in scientific, medical, clinical discipline or related field, or years of relevant experience, masters preferred
• Minimum of 3 years’ experience in Regulatory Affairs, Regulatory Operations, Publishing or similar field required
• Gains understanding of MS Office and Adobe Acrobat Professional, ISI ToolBox, eCTD publishing tool, SAS Viewer, eCTD Viewer and WebTrader/ex-US portals
• Expert knowledge of scientific principles and concepts
• Proficiency with MS Word Formatting, Adobe and other MS Office applications.
• Hands-on experience with clinical trial and pharmaceutical development preferred
• Good communication skills and willingness to work with others to clearly understand needs and solve problems.
• Excellent problem-solving skills.
• Familiarity with current ISO 9001 and ISO 27001 standards preferred
• Familiarity with 21 CFR Part 11, FDA, and GCP requirements
• Understanding of CROs and scientific & clinical data/terminology, & the drug development process.