Regulatory Operations Specialist (Remote - US)

MMS Holdings Inc; Jersey City (NJ); Remote; USD 90,000 - 120,000; Full time

Job summary

MMS Holdings Inc is seeking a regulatory operations professional to manage document control, publishing, and submission readiness. The role requires strong ICH eCTD experience, familiarity with FDA and GCP requirements, and collaboration with CROs and vendors.

The candidate should have 3+ years in regulatory affairs or a related field, with proficiency in MS Office, Adobe Acrobat, and eCTD tools, to ensure timely, compliant submissions across projects.

Qualifications

• Bachelor’s or higher in a scientific/clinical field, or equivalent experience.
• 3+ years in Regulatory Affairs, Regulatory Operations, Publishing or related field.
• Experience with MS Office, Adobe Acrobat, ISI Toolbox, and eCTD publishing tools.
• Solid understanding of ICH guidelines and FDA/GxP requirements.
• Experience with regulatory submissions and document management systems.

Responsibilities

• Maintain regulatory submission tracking and archiving in document management systems.
• Publish regulatory documents and submissions per ICH-eCTD and client style guides.
• Prepare and compile documents for regulatory submissions to health authorities.
• Perform quality control checks on documents and submissions for compliance.
• Understand eCTD structure and clinical study reports; coordinate with CROs and vendors.

Skills

Regulatory knowledge

Document management

Quality control

Communication

Problem solving

Team coordination

Education

College graduate in scientific/medical/clinical discipline or related field, or years of relevant experience, masters preferred

Tools

MS Office

Adobe Acrobat Pro

ISI Toolbox

eCTD publishing tool

SAS Viewer

eCTD Viewer

WebTrader/ex-US portals

Job description

Are you looking to join a company where your contributions truly matter, and where you'll be part of a supportive, innovative team? MMS is an award-winning, data-focused clinical research organization (CRO). We pride ourselves on being a Great Place to Work® Certified organization, recognized for our exceptional culture and industry-leading employee retention. We support the pharmaceutical, biotech, and medical device industries with our proven scientific approach to complex trial data and regulatory submission challenges. With a global footprint across four continents, MMS not only maintains an industry-leading customer satisfaction rating but also fosters a collaborative and inclusive work environment where employees can thrive. Join MMS and be part of a team that is shaping the future of clinical research.

Discover more about our exciting opportunities and why MMS is a great place to advance your career. Visit www.mmsholdings.com or follow MMS on LinkedIn.

Job Specific Skills

• Gains understanding of applicable regulations and ICH and health authority guidance as they pertain to document management and Regulatory Operations.
• Maintaining regulatory tracking and archiving of submissions in document management systems.
• Publishing regulatory documents and submissions according to ICH eCTD format, submission ready standards and client style guides.
• Preparing and compiling documents for submission to regulatory health authorities.
• Perform quality control checks to documents and regulatory submissions to ensure compliance with ICH and MMS and clientstandards.
• Gains understanding of the eCTD structure and the structure and content of clinical study reports.
• Gains understanding of simple coordination with clinical CROs, local Authorized Agents and third-party vendors on regulatory submissions.
• With support from Sr ROS or LM: Maintain submission project plan and track components; Manage project risks and timeline; Manage multiple projects simultaneously.

Job Requirements

• College graduate in scientific, medical, clinical discipline or related field, or years of relevant experience, masters preferred.
• Minimum of 3 years’ experience in Regulatory Affairs, Regulatory Operations, Publishing or similar field required.
• Gains understanding of MS Office and Adobe Acrobat Professional, ISI ToolBox, eCTD publishing tool, SAS Viewer, eCTD Viewer and WebTrader/ex-US portals.
• Expert knowledge of scientific principles and concepts.
• Proficiency with MS Word Formatting, Adobe and other MS Office applications.
• Hands-on experience with clinical trial and pharmaceutical development preferred.
• Good communication skills and willingness to work with others to clearly understand needs and solve problems.
• Excellent problem-solving skills.
• Familiarity with current ISO 9001 and ISO 27001 standards preferred.
• Familiarity with 21 CFR Part 11, FDA, and GCP requirements.
• Understanding of CROs and scientific & clinical data/terminology, & the drug development process.