Regulatory Administrator

STAX Engineering; Long Beach, Northern (CA, KY); Hybrid; USD 100,000 - 170,000; Full time

Job summary

STAX is seeking a Regulatory Administrator to support regulatory, environmental compliance, and administrative operations in the Los Angeles / Long Beach region. The role focuses on documentation, permit tracking, agency coordination, and compliance records to keep critical processes moving in a fast-paced maritime tech company.

The position requires strong organization, attention to detail, and the ability to handle technical regulatory information while communicating effectively with internal

Qualifications

• Bachelor's degree or equivalent in environmental/public/regulatory fields preferred.
• Experience handling regulatory, environmental, permitting, or documentation tasks.
• Strong written and verbal communication to coordinate with agencies and teams.
• Ability to manage multiple deadlines and keep detailed records.
• Familiarity with regulatory calendars, logs, and compliance databases.

Responsibilities

• Maintain, organize, and track regulatory, environmental, permit, and compliance documentation.
• Prepare, review, and submit reports, forms, renewals, and agency correspondence.
• Track deadlines, permit requirements, and reporting timelines for compliance.
• Maintain internal calendars, logs, and documentation systems.
• Coordinate with Operations, Engineering, Safety, Environmental, and Leadership to obtain needed information.
• Communicate with external agencies, port partners, vendors, consultants, and regulatory stakeholders.
• Review documents for accuracy and compliance with internal standards.
• Maintain records of submissions, approvals, revisions, and agency communications.
• Assist with audits, site visits, and regulatory inquiries; organize supporting docs.
• Identify gaps, upcoming deadlines, and process improvements for compliance administration.
• Support process development for regulatory tracking and reporting workflows.

Skills

Regulatory Knowledge

Documentation

Project Coordination

Attention to Detail

Communication

Multitasking

Regulatory Tracking

Education

Bachelor's degree

Job description

Regulatory Administrator

Los Angeles / Long Beach, California

Compensation

• $100,000 - $170,000 annually
• The typical onboarding target for proficient candidates is $100,000 to $150,000 annually, based on relevant experience, education, qualifications, and overall alignment with the role.
• Offers at the premium end of the range, $150,000 to $170,000 annually, are reserved for candidates who demonstrate exceptional, advanced mastery that significantly exceeds the core requirements of the position.

About STAX

STAX is helping transform the maritime industry through innovative emissions capture technology that improves air quality and reduces environmental impact at ports throughout California.

We are seeking a Regulatory Administrator to support our regulatory, environmental compliance, and administrative operations in the Los Angeles / Long Beach region. This role is ideal for someone who is highly organized, detail-oriented, comfortable working with technical and regulatory information, and able to keep critical compliance processes moving in a fast-paced operational environment.

The Regulatory Administrator will help support documentation, reporting, permit tracking, agency coordination, compliance records, and internal follow-up related to STAX’s Emission Reduction as a Service (ERaaS) system.

This position is ideal for someone who enjoys working behind the scenes to ensure regulatory accuracy, operational compliance, and strong communication between internal teams, external agencies, and project stakeholders.

Key Responsibilities

• Maintain, organize, and track regulatory, environmental, permit, and compliance-related documentation.
• Support the preparation, review, and submission of reports, applications, forms, renewals, and agency correspondence.
• Track regulatory deadlines, permit requirements, reporting timelines, and compliance deliverables to ensure timely completion.
• Assist with maintaining internal compliance calendars, logs, spreadsheets, shared files, and documentation systems.
• Coordinate with internal departments including Operations, Engineering, Safety, Environmental, and Leadership to gather required information and follow up on outstanding items.
• Support communication with external agencies, port partners, vendors, consultants, and other regulatory stakeholders as needed.
• Review documents for accuracy, completeness, formatting, consistency, and compliance with internal standards.
• Maintain detailed records of submissions, approvals, revisions, agency requests, and compliance-related communications.
• Assist with audits, inspections, site visits, data requests, and regulatory inquiries by organizing supporting documentation.
• Help identify gaps, missing information, upcoming deadlines, or process improvements related to compliance administration.
• Support internal process development for regulatory tracking, document control, and reporting workflows.
• Maintain confidentiality and professionalism when handling sensitive company, operational, and regulatory information.

What We're Looking For

• Experience supporting regulatory, environmental, compliance, permitting, administrative, project coordination, or technical documentation functions.
• Strong attention to detail and the ability to work with complex documents, reports, deadlines, and data.
• Ability to manage multiple priorities, track follow-ups, and keep information organized across departments.
• Strong written and verbal communication skills.
• Comfortable communicating with internal teams, external partners, consultants, and regulatory agencies.
• Experience maintaining spreadsheets, logs, trackers, shared drives, compliance calendars, or document control systems.
• Ability to understand and work with technical, environmental, operational, or regulatory information.
• Strong follow-through and ability to independently manage assigned tasks from start to finish.
• Ability to work in a fast-paced environment where priorities may shift based on operational or regulatory needs.
• Professional judgment, discretion, and accountability when handling sensitive documentation and agency-related matters.

Preferred Qualifications

• Experience in environmental compliance, air quality, emissions, maritime, port operations, industrial operations, utilities, transportation, construction, engineering, or public agency environments.
• Familiarity with regulatory agencies, permitting processes, environmental reporting, compliance documentation, or inspection support.
• Experience working with agencies such as CARB, AQMD/SCAQMD, EPA, ports, or other environmental/regulatory bodies is highly preferred.
• Experience supporting compliance for air quality, emissions reduction, environmental permitting, or industrial operations.
• Strong Microsoft Office, Google Workspace, Adobe, and spreadsheet skills.
• Experience with document control, regulatory tracking, compliance databases, project management tools, or shared file systems.
• Bachelor’s degree in Environmental Science, Public Administration, Business Administration, Regulatory Affairs, Environmental Studies, Sustainability, Engineering, or a related field preferred; equivalent hands-on experience may be considered.

Physical Requirements

This is primarily an administrative and coordination-based role that may require occasional operational or site-related support, including:

• Sitting, typing, reviewing documents, and working at a computer for extended periods.
• Occasionally walking through port, industrial, or operational environments.
• Attending meetings, site visits, inspections, or agency-related activities as needed.
• Ability to lift or carry files, binders, office materials, or light equipment as needed.
• Ability to work in an office and/or operational environment depending on business needs.

Travel

Primary assignment will support the Los Angeles / Long Beach region. Occasional travel to ports, agency meetings, company offices, or other California locations may be required based on business needs.

Why Join STAX?

• Join a mission-driven organization improving air quality and environmental sustainability.
• Help support the future of clean maritime technology.
• Play a key role in supporting regulatory compliance for an innovative and rapidly expanding company.
• Work cross-functionally with Operations, Engineering, Safety, Environmental, and Leadership teams.
• Opportunity to grow with a company helping shape the future of emissions reduction in the maritime industry.

If you’re a highly organized, detail-oriented professional who enjoys regulatory work, environmental compliance, documentation, and keeping critical processes on track, we’d love to hear from you.