Registry Technician

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 60,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Registry Technician for the Department of Health to support statewide cancer registry operations, validate data, and ensure data quality for research and reporting. The role emphasizes attention to detail, confidentiality, and collaboration with reporting entities.

Responsibilities include data validation, quality analysis, discrepancy resolution, and coordinating linkage activities while maintaining strong stakeholder relationships.

Qualifications

• Three years of complex clerical experience working in the collection and maintenance of vital events, cancer, or immunization registry data.
• Three years of experience as a Clerical Assistant 3 or Medical Records Assistant working with vital events, cancer, or immunization registries within the Pennsylvania Department of Health.
• One year of technical healthcare data management experience and an associate’s degree in a health or healthcare related field.
• An associate’s degree in a Health Information Technology (HIT) program.
• Eligibility for certification as an Oncology Data Specialist (ODS) as specified by the National Cancer Registrars Association, Council on Certification.
• Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree.

Responsibilities

• Data Validation: Review and validate submitted data to ensure accurate information is incorporated into registry files
• Quality Analysis: Analyze records for consistency, validity, and compliance with established standards and requirements
• Error Resolution: Investigate discrepancies, reconcile errors, and determine the best values from reported information
• Case Coordination: Coordinate specialized linkage activities and gather supporting documentation for reporting purposes
• Stakeholder Support: Communicate with reporting entities, address data quality concerns, and maintain positive working relationships
• Confidentiality Protection: Maintain the security, integrity, and confidentiality of sensitive registry data

Job description

Are you passionate about improving public health through accurate data and careful review? As a Registry Technician with the Department of Health, you will help maintain cancer registry information that supports research, reporting, and informed decisions. Your work will play an important role in ensuring high-quality data that can contribute to better outcomes for Pennsylvanians. Bring your attention to detail and make a meaningful impact every day.

The Registry Technician supports statewide registry operations by reviewing, validating, consolidating, and improving reported case information. This position helps maintain accurate and reliable health data while supporting quality assurance activities and stakeholder needs. As a Registry Technician, you will perform the following duties:

• Data Validation: Review and validate submitted data to ensure accurate information is incorporated into registry files
• Quality Analysis: Analyze records for consistency, validity, and compliance with established standards and requirements
• Error Resolution: Investigate discrepancies, reconcile errors, and determine the best values from reported information
• Case Coordination: Coordinate specialized linkage activities and gather supporting documentation for reporting purposes
• Stakeholder Support: Communicate with reporting entities, address data quality concerns, and maintain positive working relationships
• Confidentiality Protection: Maintain the security, integrity, and confidentiality of sensitive registry data

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:0 AM to 4:0 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week and may be required to work on-site based on operational and training needs. A minimum of two weeks of mandatory on-site training is required. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of complex clerical experience working in the collection and maintenance of vital events, cancer, or immunization registry data; or
• Three years of experience as a Clerical Assistant 3 or Medical Records Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) working with vital events, cancer, or immunization registries within the Pennsylvania Department of Health; or
• One year of technical healthcare data management experience and an associate’s degree in a health or healthcare related field; or
• An associate’s degree in a Health Information Technology (HIT) program; or
• Eligibility for certification as an Oncology Data Specialist (ODS) as specified by the National Cancer Registrars Association, Council on Certification.
• Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree.

Other Requirements:

• PA residency requirement is currently waived for this title.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.