REGISTRATION & ELIGIBILITY SPECIALIST -

UNM Sandoval Regional Medical Center; Rio Rancho (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

UNM Sandoval Regional Medical Center in Rio Rancho seeks a full-time Admitting Clerk (night shift) to perform pre-registration and registration, verify insurance, obtain authorizations, interview patients for demographics, and assist them with financial options.

The role emphasizes accurate data entry, front desk support, navigation of state and federal programs, and coordination with hospital departments to ensure smooth admissions; no direct patient care.

Qualifications

• High School diploma or GED required.
• Minimum 2 years of directly related experience.
• Bilingual English/Spanish preferred.

Responsibilities

• Perform pre-registration and registration tasks; verify insurance coverage and benefits.
• Obtain authorizations and referrals; collect demographic and financial information.
• Provide front desk support and assist patients in navigating financial assistance options.

Skills

Bilingual English/Spanish

Data entry

Phone handling

Customer service

Education

High School Diploma or GED

Job description

Compensation Disclaimer

Compensation for this role is based on a number of factors, including but not limited to experience, education, and other business and organizational considerations.

Department: Admitting - SRMC

FTE: 1.00

Full Time

Shift: Nights

Position Summary:

Perform pre-registration and registration functions for area assigned; verify insurance coverage eligibility and benefits; obtain authorization for admission; verify required referrals and/or prior authorization are in place; interview patients for outdated or missing demographics; professional and efficient phone call handling via telephone ACD system in a call center setting; perform as first contact for Persons in Custody of Law Enforcement Agency (PICLEA) as they arrive for care; screen patients for coverage and assist them in navigating their financial options including UNMH or other UNM Health Systems financial assistance, NM Medicaid, or other State and Federal Programs. Advise, inform and assist patients before and after their admission. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.

Detailed Responsibilities:

• FINANCIAL ASSISTANCE - Interview patients and complete the application process for State/Government programs; maintain MOSAA certification with the State; interview and approve patients for UNM Hospital charity and discount programs
• CASH - Reconcile and complete cash reconciliation reports; balance and post payments, contractual allowances, and denials
• TRAINING - Perform training with registration and admitting personnel to assure proper registration and knowledge of business practices to include financial assistance programs
• DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
• PATIENT CARE - Assist patients in locating departments; schedule and coordinate patient appointments; refer patients and families to appropriate services and resources
• RELATED WORK - Perform related duties and responsibilities as required
• INFORMATION - Interview patients and/or family at time of admission, pre-admission or discharge to obtain accurate demographic, and financial information; update information on Hospitals computer system to ensure correct billing; register patients for the Laboratory and clinics after hours; provide billing information to Ambulance Services
• SIGNATURE - Obtain proper signatures for Medicare Rights Consent for Treatment, financial forms for applying for assistance, and other forms as appropriate; assure that patient rights are distributed
• PRIOR AUTH/INSURANCE - Verify insurance coverage and benefits on patients needing an Auth; provide notification of admission and obtain auth for emergency admits; obtain authorizations for same day surgery, inpatient surgery, direct admits and any other pre scheduled stays or procedures. Provide all pertinent medical history/documentation for insurance companies and other payors in order to obtian an auth; document Cerner with correct information; Scan all documents concerning authorization and reimbursement into Siemens document imaging; may collect down payments for and copays for procedures. Create Pre Admits in Cerner as appropriate
• ELIGIBILITY - Determine and process eligibility for financial assistance (Including Medicaid, SCI, UNM Care, Commercial, Medicare, PHS/Indian Health Service, Salud, Self Pay)
• FRONT DESK - Answer phones at front desk and assist walk-in patients as needed. Provide after hours/weekend information desk coverage for the hospital. Re-identify patients for Blood Bank and Health Information Management Department. Organize folders for floor visits to patients. Admit surgical patients and direct admits that present to the Admitting office. Input all pre-admits for PALS and direct admissions as appropriate. Log all admissions in the Admitting logs.
• REFERRALS - Maintain a knowledge of community financial resources and refer patients appropriately (EMSA).
• PATIENT CARE - Accept and issue patient's valuables from patients and the Emergency Department Staff. Perform floor visits to interview patients after a direct admit from the Emergency Department or the clinics
• DOCUMENTATION- Send all pertinent medical documentation to insurance companies and other payors for approval. Document final authorization in Cerner and scan all paperwork into Siemens scanning
• CUSTOMER SERVICE - Provide information and assistance to internal and external customers; provide and ensure quality service and customer satisfaction
• REGISTRATION - Interview patients and/or families to obtain demographic, financial information and signatures as required; schedule new and follow-up appointments
• DATA ENTRY - Enter various data into computer; verify data, make corrections and ensure accuracy
• CUSTOMER RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospitals employees
• CODING - Assign ICD9 or ICD10, CPT codes as required by insurance companies in order to obtain authorization for services
• REPORTS - Obtain police reports when appropriate for billing information for Patient Financial Services. Do the Census reports for PBX. Work Medicare secondary payor report as assigned
• PRIOR AUTHORIZATION - Complete pre-screening process for specialty clinic appointments for referral and/or prior auth
• LIAISON - Perform as liaison between clinic staff, providers, and the insurance company or other payors to coordinate financial benefits/ coverage and prior authorizations
• FINANCIAL ASSISTANCE - Refer self-pay patients for financial assistance; make financial assistance appointments
• TRAINING - Perform outreach/training with clinical areas to ensure process flow remains tight and to maintain open communication
• DATA - Perform data entry and research using various hospital system programs

Qualifications

Education:

Essential

• High School or GED Equivalent

Experience

Essential:
2 years directly related experience

Nonessential

Bilingual English/Spanish

Credentials

Essential

• Not Applicable/Not Required

Physical Conditions

Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Essential

Working conditions:

• No or min hazard, physical risk, office environment
• May be required to travel to various work sites
• May be required or is required to rotate work shifts