Registration Coordinator

Astera Cancer Care; Nashville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Tennessee Oncology in Nashville is seeking a Registration Coordinator to provide medical office support, handle patient check-in/out, collect demographics and insurance information, and schedule internal appointments.

You will greet patients, verify coverage, input data into the PM/EHR, manage payments, and support clinic operations while maintaining confidentiality and customer service excellence.

Qualifications

• High school graduate or equivalent with GED.
• 2 years of previous professional office experience and/or customer service experience preferred.

Responsibilities

• Answer telephones and greet patients courteously and efficiently.
• Handle check-in and some check-out procedures.
• Verify and update patient demographics and insurance information in EHR/PMS.
• Collect co-pays/payments and schedule internal appointments.
• Enter documents into PM/EHR and maintain confidentiality.

Skills

Customer service

Communication skills

MS Office

Attention to detail

Education

High school diploma or GED

Tools

Electronic Health Records (EHR)

Patient Management System (PMS)

Job description

Tennessee Oncology, one of the nation’s largest, community-based cancer care specialists, is home to one of the leading clinical trial networks in the country. Established 1976 in Nashville, Tennessee Oncology’s mission remains unchanged: To provide access to high-quality cancer care and the expertise of clinical research for all patients, at convenient locations within their community and close to their home. Our growing network of physicians and locations is based on this mission. Tennessee Oncology is committed to advancing both the science of detection and targeted treatments, and to making these advances available to every patient. We believe caring for cancer patients is a privilege.Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.Job Description:The Registration Coordinator position provides medical office support including check-in and some check out functions. Manage the reception of patients within the office and by telephone. Obtains patient insurance and demographic information, collects co-pays, payments, and schedules internal appointments, etc.ESSENTIAL FUNCTIONS:Answers the telephones and greets patients in a courteous, efficient manner. Routes calls/messages to appropriate discipline/departmentFollows policy and procedures outlined by management to ensure standardization of processes across all clinicsConducts patient check-in, following policy and proceduresProperly tracks patients in EHR for next location and ensures patients are not missedObtains pre-patient registration, demographic and insurance information and enters appropriately into Patient Management System (PM) or Electronic Health Record (EHR). Including all paper/electronic documentsVerify and update patient demographicsScan documents into Electronic Health RecordCollect patient photographs, scan insurance cards (and notify insurance auth coordinators), and documents/obtains signatures on necessary forms as neededEnsures eligible patients have proper distress screeningCollects co-payments and/or payments at time of service and manages end of day procedure to include daily deposit, petty cash reconciliation, and sign in sheetsEnsures canceled/no show and missed appointments are followed up and properly documentedSchedules internal patient appointments and makes walk-in appointments, i.e. Nurse triage, sample drop off, etc.Communicates information regarding Patient Engagement Portal and assists with registration process, to include sending invitesRuns and works daily reports, such as cancel/no show, missing employer, etc.Demonstrates excellent customer service. Responds promptly to patient, physician, manager, clinic, and other department requestsCommunicates to other staff members using Instant Messaging SystemScans documents into Electronic Health RecordOther duties as assignedAbility to travel/float to other clinics for business needsMaintain and ensure confidentiality of patient informationAdheres to all Tennessee Oncology policies and proceduresEDUCATION AND EXPERIENCE: (Knowledge, Skills & Abilities)High school graduate or equivalent with GED2 years of previous professional office experience and/or customer service experience preferredStrong computer skills including Windows file management and MS Office, and e-mail experienceGood verbal, listening, and written communication skillsAbility to work productively and effectively in a fast-paced environmentStrong organizational skills and attention to detailExcellent customer service skillsPHYSICAL REQUIREMENTS:• Able to travel to clinics when necessary• Able to lift 25 pounds