Registration Associate - PRN

Children's Healthcare of Atlanta Inc.; Watkinsville (GA, VA); On-site; USD 36,000 - 52,000; Part time

Job summary

Children’s Healthcare of Atlanta is seeking a Patient Access role to support registration, billing, and scheduling across multiple locations in Georgia.

Responsibilities include collecting demographic data, verifying insurance, entering information accurately, and communicating with patients and clinical staff to ensure timely access and accurate claims processing.

Qualifications

• 1 year of experience in healthcare or related clerical, accounting, or customer service experience.
• Bachelor’s degree or equivalent education may be considered in lieu of experience.

Responsibilities

• Communicates with patients, families, physicians and clinical staff to obtain complete and accurate demographic and financial information and ensures all necessary questionnaires and forms are completed according to government or regulatory agency requirements.
• Enters data into system for registration, billing, patient tracking, charge capture and reconciliation to reduce patient wait times.
• Verifies insurance coverage and/or validates authorizations if applicable.
• Explains regulatory financial requirements to patient or responsible party and collects/posts deposits or deductible amounts as required.
• Assists Patient Accounting by capturing accurate and compliant data elements to produce clean claims, preventing denials and delayed payments.
• Schedules patient appointments and coordinates all aspects of scheduling including procedures, provider visits, and use of resources.

Skills

Medical terminology

Customer service

Communication

Multitasking

Flexibility

Registration systems

Insurance verification systems

Medicaid portals

Education

High school diploma or equivalent

Bachelor’s degree considered in lieu of experience

Tools

Registration systems

Insurance verification systems

Job description

Job Description

Communicates with patients, families, physicians, quality review, clinical staff, and insurance companies to obtain information and insurance verification to ensure quality patient care and payment of hospital accounts. Collaborates with Appeals department to overturn claims denials. Provides other registration, clerical, and billing support as required, including scheduling, chart creation, charge entry, scanning, and point-of-service collections.

Available Schedule: Variable days, shift from 8:00AM - 5:00PM

Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:00 AM Shift End Time 5:00 AM Worker Sub-Type PRN

Experience

1 year of experience in healthcare or related clerical, accounting, or customer service experience. Bachelor’s degree or equivalent education may be considered in lieu of experience.

Preferred Qualifications

College degree 1 year of experience in registration Certified Patient Account Representative (CPAR) or Certified Healthcare Access Associate (CHAA) Experience using patient registration systems, insurance verification systems, and/or Medicaid portals Education High school diploma or equivalent Certification Summary No professional certifications required

Knowledge, Skills, and Abilities

Understanding of and familiarity with medical terminology Basic knowledge of Microsoft Windows and Word Strong verbal/written communication skills Demonstrated arithmetic and word mathematical problem-solving skills Excellent customer service skills Proven ability to multitask and must be willing to work a flexible schedule, including nights, weekends, and holidays Ability to travel as needed to support multiple locations or different departments Ability to uphold highest level of customer service while covering any location

Job Responsibilities

Communicates with patients, families, physicians and clinical staff to obtain complete and accurate demographic and financial information and ensures all necessary questionnaires and forms are completed according to pre-determined government or regulatory agency requirements.

Enters data into system for registration, billing, patient tracking, charge capture and reconciliation in a fast, efficient way to reduce patient wait times.

Verifies insurance coverage and/or validates authorizations if applicable.

Explains regulatory financial requirements to patient or responsible party and collects/posts deposits or deductible amounts as required; for outside clinics may include ensuring that referring physicians have obtained prior insurance authorization and rescheduling appointments if needed.

Assists Patient Accounting by capturing accurate and compliant data elements to produce clean claims, preventing denials and delayed payments.

Serves as liaison between patient and department staff by informing patients and families of procedures and delays, answering questions, offering assistance, relaying messages, and other services as required.

Escalates immediate needs to appropriate leaders and/or clinical team members.

Ensures wait time communication occurs by updating schedulers and patient information tools as appropriate.

Initiates and executes daily medical record maintenance while maintaining confidentiality, including creation of patient charts, filing encounter-specific paperwork, and maintaining correspondence via mailing/faxing with patient’s primary care provider and/or specialists as necessary.

Provides release of medical information as required.

May initiate and perform administrative duties to ensure efficient daily business operations, including office/department opening and closing procedures, maintaining, ordering and restocking front office supplies, and receiving and distributing mail.

Schedules patient appointments when needed, including referral from faxes, phones, or other instructions and contacts physician offices to resolve discrepancies.

Coordinates all aspects of scheduling including procedures, provider visits, and use of resources.

Attends and participates in department meetings and may serve on committees representing the department, potentially including multi-disciplinary quality and service improvement teams.

Assists Supervisor or Manager by providing resources, training newcomers, and seeking opportunities to improve staff workflow and development.

Prescreens doctor’s orders (scripts) received for new patients to ensure completeness and appropriateness of scheduled appointment (clinic setting).

May prepare case review materials for forensic interviewers and providers (clinic setting/Center for Safe and Healthy Children).

Coordinates subpoena process between court system, Child Protection Center, and legal department and facilitates billing for expert testimony in court cases (clinic setting/Center for Safe and Healthy Children).

Equal Opportunity Employer

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location

Address: 1181 Langford Dr

Job Family

Patient Access

About Us

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not‑for‑profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow.