Registrar Secretary

Catalyst Career Group; Texas; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Retirement plan

Life insurance

Paid time off

Job summary

Killeen Independent School District in Killeen, Texas, is seeking a registrar secretary to provide administrative and secretarial support to the High School Registrar. The role involves accurate data entry, records maintenance, and assisting with graduation activities.

Qualifications include a high school diploma or GED and relevant clerical experience. The position requires strong organizational skills and ability to manage multiple tasks in a busy school environment.

Qualifications

• Must possess a high school diploma or GED.
• Two years’ experience as a public school secretary, or three years of general clerical/secretarial experience, or 15 college credit hours with business orientation or equivalent.

Responsibilities

• Enters and maintains all digital student demographic information, transcript and grade information, entry/withdrawal information on district applications (presently ESchool).
• Processes paperwork, schedules meetings and receives visitors and telephone calls; screens those which can be handled without Registrar's help.
• Determines priorities and maintains office controls to ensure timely accomplishment of tasks and updates student database and files.
• Generates and uploads student transcripts to Parchment and TRex; generates other transcript requests.
• Prepares materials for and assists with graduation ceremonies.
• Alerts Attendance Officer of potential attendance issues.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Multitasking

Education

High school diploma or GED

Job description

Job Description

The Killeen Independent School District is a major public school system based in Killeen, Texas, serving over 40,000 students across Bell and Coryell counties, including Killeen, Harker Heights, Nolanville, and Fort Cavazos (formerly Fort Hood). It serves approximately 42,000 to 43,000 students and is recognized as one of the most diverse school districts in Texas, featuring a robust multicultural student body heavily tied to the military community. It operates around 50+ campuses, including multiple elementary, middle, and high schools, alongside specialized options like an Early College High School and a state-of-the-art career center.

We are looking for a registrar secretary who will provide administrative and secretarial duties to the Highschool Registrar.

Benefits:

• Medical, dental and vision insurance
• Retirement plan
• Life insurance
• Paid time off

Responsibilities:

• Enters and maintains all digital student demographic information, transcript and grade

information, entry/withdrawal information on appropriate district applications (presently

ESchool).

• Processes paper work, schedules meetings and receives visitors and telephone calls; screens those which can be handled without Registrar's help.
• Determines priorities and maintains office controls to ensure a timely accomplishment of tasks and updates student database and files.
• Generates and uploads student transcripts to Parchment and TRex; generates other transcript
• requests.
• Prepares materials for and assists with graduation ceremonies.
• Alerts Attendance Officer of potential attendance issues.

Requirements:

• QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the qualifications as the Board of Trustees finds appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• EDUCATION and/or EXPERIENCE Must possess a high school diploma or hold a general education degree (GED) certificate. Must have two years’ experience as a public school secretary, or three years of general clerical/secretarial experience, or 15 semester hours of college credit with some business orientation or equivalent business school background.
• LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations. Ability to write business correspondence. Ability to effectively present information and respond to questions from employees or visitors to the school district.
• MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• REASONING ABILITY Capability to understand and carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.