Registrar Outpatient

Lake Granbury Medical Center; Granbury (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Lake Granbury Medical Center is seeking an Outpatient Registrar to register patients for outpatient services, verify insurance, collect payments, and manage documentation for a smooth check-in process.

The role emphasizes accurate data entry, HIPAA compliance, and collaboration with clinical and administrative teams to support timely patient care.

Qualifications

• 0-2 years of customer service experience.
• 0-2 years of healthcare setting experience including patient registration or front desk/admissions.

Responsibilities

• Registers patients for outpatient services and enters demographic and insurance data.
• Verifies insurance eligibility; assigns plan codes and ensures documentation is complete.
• Collects patient payments, co-pays, and deposits; explains financial responsibility to self-pay patients.
• Screens for medical necessity using ABN tools and distributes ABNs and forms as appropriate.
• Reads physician orders to determine registration workflows.
• Obtains signatures on consent and authorization forms, explaining them to patient.
• Notifies ancillary departments of patient arrival and follows up to prevent delays.
• Prepares paperwork to support processing and retrieval of visit records.
• Maintains courteous and professional interactions with patients, families, and staff.

Skills

Customer service

Communication

Attention to detail

Teamwork

HIPAA compliance

Tools

Registration systems

Insurance portals

Office software

Job description

Job Summary

The Outpatient Registrar is responsible for accurately registering patients for outpatient services, verifying insurance and demographic information, collecting payments, and ensuring all required documentation is completed. This role plays a key part in the patient experience by providing courteous, efficient service and facilitating a smooth check-in process. The Outpatient Registrar collaborates with clinical departments, providers, and insurance representatives to support accurate billing and timely patient care.

Essential Functions

• Registers patients for outpatient services, entering accurate demographic and insurance information into the registration system.
• Verifies insurance eligibility and coverage, assigns appropriate insurance plan codes, and ensures documentation is complete.
• Collects patient payments, co-pays, and deposits, and discusses financial responsibility and payment options with self-pay patients as needed.
• Screens for medical necessity using Advanced Beneficiary Notice (ABN) tools and distributes ABNs and other designated forms as appropriate.
• Reads and interprets physician orders to determine appropriate registration workflows.
• Obtains required signatures on consent and authorization forms, explaining each form to the patient or family member.
• Documents when a patient is unable to sign and follows procedures for nursing or family sign-off.
• Notifies ancillary departments or providers of patient arrival and follows up to prevent unnecessary delays.
• Prepares and organizes paperwork to support accurate processing and efficient retrieval of patient visit records.
• Places identification armbands on patients to ensure accurate identification during care.
• Secures and logs patient valuables upon request or admission.
• Maintains courteous and professional interactions with patients, families, and staff to ensure a positive experience.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 0-2 years of experience in a customer service role required
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions preferred

Knowledge, Skills and Abilities

• Knowledge of outpatient registration workflows, insurance verification, and medical necessity screening.
• Proficiency in registration systems, insurance portals, and office software.
• Strong communication and customer service skills.
• Ability to maintain attention to detail and accuracy in a fast-paced environment.
• Ability to read and interpret physician orders and medical documentation.
• Familiarity with HIPAA regulations and patient confidentiality practices.
• Strong organizational and multitasking abilities.
• Ability to work collaboratively with clinical and administrative teams.

Job Info

• Job Identification 166345
• Job Category Administrative Support
• Posting Date 10/02/2026, 12:20 PM
• Job Schedule Full time
• Job Shift Day