Registrar - Elementary

Bethel School District; Puyallup (WA); On-site; USD 32,000 - 37,000; Part time

Benefits offered by this job

Insurance

Retirement plans

Paid Time Off

Job summary

Bethel School District is seeking a Registrar to manage student enrollments, withdrawals, and transfers. The role involves maintaining student records, handling schedules, generating monthly enrollment data, and producing reports using the Student Information System (SIS).

Responsibilities include providing registration support to families, communicating with parents, and ensuring confidentiality and accuracy in all student records.

Qualifications

• Two years of office experience maintaining computerized records.
• Completion of the Microsoft Office course with proficiency in Word, Excel and Mail Merge.
• Experience working with student records preferred.

Responsibilities

• Enrolls new students; request all records from previous schools and enter student information into SIS.
• Withdraws students/ transfers; send student reports; update basic student demographic information.
• Maintain cumulative records in compliance with State Retention Guidelines.
• Maintain scheduling information; process schedule changes; generate computer reports as needed.
• Generate SIS monthly counts and supporting documentation including class lists.
• Provide registration assistance to students and parents; maintain files and records; assist administrators.

Skills

Oral and written communication

Keyboarding

Data entry

Record keeping

Office equipment operation

Education

Microsoft Office proficiency (Word, Excel, Mail Merge)

Job description

THIS POSITION IS FOR 7 HOURS PER DAY FOR 178 DAYS PER YEAR AND 3.5 HOURS FOR 8 DAYS.

PAY FOR POSITION: PSE Salary Schedule Level 5 - $25.40

This position's responsibilities are to enroll, withdraw and transfer students. Responsibilities include maintaining student cumulative records and entering schedules, processing data for monthly enrollment counts, and providing reports as needed.

Essential Functions

Depending upon the individual assignment, the Registrar, Elementary Schools may perform all or a combination of the following:

• Provides a variety of registration assistance to students and parents; promotes positive public relations for the school and the district.
• Enrolls new students; request all records from previous schools; reviews academic history; enters student information into Student Information System. May maintain current student waiting lists. Provides parent/guardians with username/passwords to access the family portal.
• Withdraws students that leave the district or transfer within. Send student reports upon request. Updates or approves pseudo notifications to change basic student demographic information.
• Maintains students' cumulative records in compliance with State Retention Guidelines.
• Maintains the school's scheduling information; processes schedule changes; maintains files and modifies as changes are needed. May be required to generate computer reports.
• Performs record keeping, and other clerical functions to support administrators and/or staff.
• Generate SIS monthly counts and supporting documentation including class lists.
• May provide other agencies with student information, such as Child Protective Services (CPS), student records, as appropriate

Other Functions

• Distributes forms and correspondence as needed for records maintenance.
• Answers phones and greets visitors; may provide a variety of office support to administrators; distributes materials; maintains cumulative files and records.
• Performs a variety of backup and peak load assistance in the school office. Supports assigned administrators and/or staff for the purpose of assisting them in the completion of their work activities.
• May serve on various district committees and/or departmental work teams.
• Models appropriate and cooperative behavior, including protecting confidential information, following established district procedures, and is in compliance with district ethical guidelines.
• Performs related duties consistent with the scope and intent of the position.
• Attends suggested job related workshops/trainings/certification course to maintain a level of proficiency necessary to perform job.

REPORTING RELATIONSHIPS

This position reports to school principal or assistant principal as assigned; receives guidance from the school secretary and the Student Records department.

MENTAL DEMANDS

Experiences frequent interruptions; may occasionally deal with distraught or difficult individuals.

PHYSICAL DEMANDS

Requires visual concentration; exposed to visual display terminal for prolonged periods; potentially exposed to ordinary infectious diseases carried by students; required to sit for prolonged periods and occasional lifting boxes of files.

Minimum Qualifications

Education and Experience

Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of office experience, involving maintenance of computerized records. Completion of the Microsoft Office course with proficiency in Word, Excel and Mail Merge. Experience working with student records preferred.

Allowable Substitutions

Advanced training in secretarial or business procedures may substitute for up to one (1) year of the required experience on a year-for-year basis; and, such other alternatives to the above qualifications that the district may find appropriate and acceptable.

Required Knowledge, Skills And Abilities

Skills in effective oral and written communications. Keyboarding and data entry skills. Skill in operating a variety of office machines. Skill in creating and maintaining accurate and detailed records records.

Knowledge of student scheduling and district enrollment procedures. Knowledge of correct grammar, spelling and English usage. Ability to maintain strict confidentiality.

Ability to operate a computer and learn the use of specific software programs. Ability to set priorities and meet deadlines. Ability to work under pressure. Ability to work with interruptions. Ability to review academic history. Ability to coordinate schedules. Ability to establish and maintain effective working relationships with staff, students, parents and the public. Ability to maintain strict confidentiality.

Licenses/Special Requirements

Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan.

PSE UNIT AFFILIATION

Secretarial/Clerical

Wages And Benefits

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays

Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson-Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.

El Distrito Escolar de Bethel no discrimina en sus programas ni actividades por motivos de sexo, raza, etnia, color, religion, credo, nacionalidad, orientacion sexual, expresion o identidad de genero, falta de hogar, estatus migratorio o de ciudadania, discapacidad, neurodiversidad, uso de perro guia entrenado o animal de servicio, edad, condicion de veterano o militar con baja honorable. Asimismo, ofrece igualdad de acceso a los Boy Scouts y a otros grupos juveniles especificados. Los siguientes empleados han sido designados para atender consultas y quejas de supuesta discriminacion: Cumplimiento de los Derechos Civiles/Coordinadora Escolar de Inclusion de Genero, Darius Alexander, [e-mail], 253.800.2019; Coordinador del Titulo IX, Mel Boyd, [e-mail], 253.800.2029; y Coordinadora 504, Melissa Munson-Merritt, [e-mail], 253.800.2301. Todas las personas pueden ser localizadas en esta direccion 516 176th Street East, Spanaway, WA 98387. Las consultas sobre el Titulo IX tambien pueden dirigirse a la Oficina de Derechos Civiles (OCR) del Departamento de Educacion de los Estados Unidos. Para mas informacion sobre las politicas de no discriminacion y discriminacion por razon de sexo, los procedimientos de reclamacion, y sobre como comunicar una preocupacion o queja visite: www. bethelsd.org.