Registrar and Collections Manager

University of California - Santa Barbara; Santa Barbara (CA); Hybrid; USD 83,000 - 133,000; Full time

Job summary

University of California, Santa Barbara is seeking a Registrar and Collections Manager for the Art, Design & Architecture Museum. The role entails safeguarding the permanent collection and loans, overseeing records, storage, and security, and supervising handling and movement of artworks.

Responsibilities include coordinating exhibitions, labels, contracts, and risk management, plus managing daily gallery operations and access for scholars and students.

Qualifications

• Bachelor's degree in Art History, Museum Studies, Library Science, or related field(s).
• 4-6 years Collections Management. Excellent record keeping, computer and clerical skills required. TMS database knowledge and experience.
• Collections Management.
• TMS database knowledge.
• Excellent record keeping, computer and clerical skills.

Responsibilities

• 50% Collections Management: manage acquisition, loans, cataloging, and online access; oversee storage, security, and conservation coordination; supervise packing for domestic and international shipping.
• 25% Curatorial and Exhibition Support: plan and produce labels, reports, and exhibition materials; coordinate contracts and risk management; support touring exhibitions.
• 25% Gallery Management: manage access, alarms, security, and visitor services; supervise staff and events calendar; coordinate risk and disaster planning.

Skills

Record keeping

Computer skills

Clerical skills

TMS database knowledge

Education

Bachelor's degree in Art History, Museum Studies, Library Science, or related field

Tools

TMS database

Job description

Job Posting Details

Position Number: 40034815

Payroll Title: MUSEUM SCI SR RX (009722)

Job Code: 9722

Job Open Date: 8/31/26

Application Review Begins: 9/16/26

Department Code (Name): ARTM (ART MUSEUM)

Percentage of Time: 100%

Union Code (Name): RX- Research Professionals

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $82,946.87 to $86,274.15/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $82,946.87 to $133,474.67/year.

Work Location: Arts - 1626

Working Days and Hours: Monday - Friday, 8:00am to 5:00pm

Benefits Eligibility: (e.g., Full Benefits, Mid-Level Benefits, Core Benefits)

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Department Marketing Statement

Because we believe that art can transform individuals and communities, our mission is to stimulate research, support artistic practice, and generate original programming through the Art, Design & Architecture Museum's collections. To achieve our mission, the AD&A Museum: - Collects, preserves and conserves architecture and design archives, primarily from Southern California, and art works representing many cultures and traditions -Presents exhibitions and educational programs that aim for international significance and resonate with regional audiences and concerns -Stimulates research and scholarship in its renowned Architecture and Design Collection and in the Art Collections -Through internships, provides opportunities to students for professional experience in museum and archive work -Motivates faculty across disciplines to incorporate art, architecture, and design in research and class curricula -Maintains and strengthens a vibrant network of supporters, colleagues, and collaborators, locally and internationally, to enhance understanding and enjoyment of art and design

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.

Brief Summary of Job Duties

The Registrar and Collections Manager is one of four senior managers [AB1.1]at the Art, Design & Architecture Museum (AD&A Museum). They are independently responsible for the proper care and management of the AD&A Museum fine art and architecture collections and all artworks on loan from other collections. This includes management of all administrative arrangements associated with the collections; management of all records pertaining to the collections; management of the physical maintenance and security of the collections; and supervision of storage areas and all aspects of art handling and movement. Works independently, with general direction from the Director, determining priorities based on expertise, the needs of the collections and programs of the Museum.

Required Qualifications

• Required Bachelor's Degree in Art History, Museum Studies, Library Science, or related field(s).
• 4-6 years Collections Management. Excellent record keeping, computer and clerical skills required. TMS database knowledge and experience.
• Collections Management.
• TMS database knowledge.
• Excellent record keeping, computer and clerical skills.

Preferred Qualifications

• 1-3 years' experience preparing and maintaining exhibitions is preferred.
• Experience preparing and maintaining exhibitions is preferred.

Special Conditions of Employment

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

1. UC Sexual Violence and Sexual Harassment Policy
2. UC Anti-Discrimination Policy
3. Abusive Conduct in the Workplace

Job Functions and Percentages of Time

• 50% Collections Management - Devises, implements, and maintains policy and procedures pertaining to acquisition, management, loan and disposition of Museum's collections according to established professional standards of the American Alliance of Museums. Responsible for the digital collections management system and manual files relevant to the AD&A Museum's permanent collections, loans, and temporary exhibitions, and on-line catalogue. Oversees ongoing cataloguing, documentation, and inventory control of all objects owned by or on loan to the Museum; supervises data entry. Implements and manages online collection access. Prepares and maintains budgets related to registration, collection management, exhibitions (shipping/crating/insurance), and conservation. Oversees all storage areas, working closely with the Designer and Preparator; organizes space and assigns object locations; monitors areas for security, proper environmental conditions, and pest control. Monitors collections for conservation requirements; confers with conservators regarding problems and treatment; arranges for and oversees conservation treatment projects; close collaboration with all Curators and the Director is required. Registrar performs minor conservation maintenance procedures. Serves as national/international courier of art objects. Responsible for all shipping and packing arrangements, both domestic and international, for works of art and exhibitions. Supervises and participates, when necessary, in the packing and unpacking of exhibitions and permanent collection works. Supervises all art handling and movement. Coordinates condition inspection of all art objects and prepares condition reports. Assists the Curators and other staff with research and access to information on the collections. Primary person who responds to public and scholarly inquiries about the permanent collection.
• 25% Curatorial and Exhibition Support - Collaborates with Curators, Designer and Director in the planning and presentation of the Museum exhibition program; produces collection reports for permanent collection exhibitions; works closely with students in the planning and production of permanent collection exhibitions. Facilitates and negotiates all exhibition contracts; works with UCSB Business Services and Risk Management. Edits and produces label copy and text; establishes timeline standards for exhibitions and template and standards for label copy. Supervises the photography of all works of art and processes requests for photo reproductions. Develops collection reports for exhibitions, maintains the exhibition chronology digitally, and facilitates exhibition photography. Manages administrative details of touring exhibition program for Museum-generated exhibitions, working in close collaborations with the Curators and the Director; coordinates all aspects both in-house and with borrowing institutions. Researches permanent collection for exhibitions, acquisitions and deaccessioning. Produces primary documents: a label style guide, and is the editor of all the labels produced. Collaborates with Curators, Designer, and Director in the planning and presentation of the Museum's exhibition program; produce collections reports for permanent collection exhibitions; and facilitates student and class access to the collection.
• 25% Gallery Management - Responds to requests for information regarding the Museum's collections and policies; provides access for the study of objects to students, faculty, and scholars. Organizes the Museum Print room; maintains works on paper storage, access and research. Responsible for daily inspection and proper functioning of a complex system of alarms, which protect the Museum from intrusion. Some areas are under alarms service around the clock; other areas must be activated and de-activated daily. Manages security cameras. Coordinates relationships with campus police, security company and OIT. Responsible for initiating and supervising all aspects of deaccessioning program, including teaching objects, working with auction houses, etc. Supervises museum visitor services manager; in charge of opening and closing museum galleries. Oversees the museum events calendar; makes sure museum is staffed, open and closed during the week and on weekends; facilitates events in conjunction with risk management issues related to collection care. Serves as Museum's Hazard Communication Coordinator with Fire Marshall; oversees department disaster plan and staff training.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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