Registrar (8a-4:30pm; Mon-Fri)

experiencedAlliedHealth; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

Eskenazi Health is seeking a Registrar to serve as the first contact for patients, ensuring accurate data entry and efficient flow in clinic/hospital settings. You will validate demographics, process insurance and payments, and route complex cases to financial counseling while maintaining a patient‑focused service standard.

The role requires solid customer service, familiarity with EHR systems, and the ability to work in a busy, multi‑age environment.

Qualifications

• Minimum of one year experience in business, office management or health information management.
• High School Diploma or GED with post-secondary courses or certification.
• Pass outpatient registration program with score of 80% or higher.
• Knowledge of insurance and third-party payers, patient billings and accounts processes.
• Ability to use remote terminals and standard office equipment.
• Demonstrates strong communication, accuracy, and professional demeanor.

Responsibilities

• Registers patients by validating demographic information and payer sources.
• Collects prepayment and co-pays; reconciles cash drawer as applicable.
• Matches and retrieves patient data in the EHR; ensures data accuracy.
• Directs patients to financial counseling when needed.
• Interacts professionally with clinical and non-clinical staff.
• Adapts service to age-specific patient populations.

Skills

Customer service

Patient interviewing

Insurance knowledge

Data accuracy

Communication skills

Professional demeanor

Education

High School Diploma

Associate's degree preferred

GED with post-secondary courses/certification

Tools

EHR registration system

Windows systems

Web-based applications

Job description

Registrar (8a-4:30pm; Mon-Fri)

We asked Christia , Chief Human Resources Officer:

Q

Why Eskenazi Health?

Hear from our team!

Employee Q&A

We asked Dawn, CEO - Eskenazi Health Center:

Q

What do you enjoy most about your role with Eskenazi Health Primary Care and working with the community?

Hear from our team!

Employee Q&A

Location: Indianapolis, IN, US, 46202

Organization: HHC

Division:Eskenazi Health

Sub-Division: Hospital

Schedule: Full Time

Shift: Days

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.

FLSA StatusNon-Exempt

Job Role Summary

The Registrar often serves as the first contact patients have with the system. The Registrar adapts activities/behaviors to reflect and ensure adequate service appropriate to the age of the patients served (i.e. neonatal, infant, pediatric, preschool, school-age and adolescent, and adult and geriatric). This role also performs a variety of clerical and patient service duties necessary to maintain efficient flow of operations in the clinic/hospital/ED/office setting.

Essential Functions and Responsibilities

• Proactively contributes to Eskenazi Health's mission: Advocate, Care, Teach, and Serve with special emphasis on the vulnerable population of Marion County
• Registers patients by validating demographic information, identification of appropriate payer sources, executing general consent form authorizing treatment and securing and imaging appropriate documents (photo ID, insurance cards, etc.) into OnBase Front Office Scanning
• Adheres to all quality and productivity standards defined by the department
• Collects prepayment for pending services (when applicable) and co-pays as defined by patient insurances
• Reconciles the cash drawer
• Ability to work in any Patient Access area
• Follows appropriate policies and procedures in production at each area.
• Matches and retrieves appropriate patient from EHR
• Establishes priorities, meets deadlines, and follows written and verbal instructions
• Follows downtime manual processes with little or no supervision
• Interacts with local, state, and federal officers and inmates to identify appropriate payer sources
• Directs patients to financial counselors when no payer is identified and/or patient has outstanding balance
• Create a referral or schedule an appointment with Financial Counseling
• Informs patient and/or family of the patient obligation policy
• Determines if reason for visit is accident related (worker's compensation, automobile accident)
• Accountability for accuracy of data collected and entered in systems
• Electronically or telephonically verifies patient's insurance eligibility and benefits
• Utilizes Experian system to verify address provided by patient
• Interacts with clinical and non-clinical staff in professional, efficient, and friendly manner
• Adapts activities/behaviors to reflect and ensure adequate service appropriate to the age of the patients served

Job Requirements

Minimum of one (1) year experience in business, office management or health information management. High School Diploma or (GED with post-secondary education courses or certification in business, computers, and Office Management; Associate's degree preferred.

Must complete outpatient registration program and pass the exam with a score of 80% or higher

Knowledge, Skills & Abilities

• Exceptional customer service and patient interviewing skills
• Working knowledge of insurance and third-party payers, patient billings and accounts processes
• Knowledge and ability to use remote terminals, EHR registration system, Windows systems, and web-based applications
• Must be able to demonstrate knowledge of business applications and standard office equipment
• Demonstrates a positive demeanor and good oral/written communication skills with the ability to use age appropriate communications, and be professional in both appearance and approach
• Must be detail oriented, possess appropriate mathematical skills, and have analytical skills to resolve registration issues
• Maintains 98% accuracy on registration data audits
• Exceptional patient interviewing skills

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city’s primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.