Registrar

Millsaps College; Jackson (MS); On-site; USD 75,000 - 110,000; Full time

Job summary

Millsaps College in Jackson, Mississippi seeks a Registrar to lead data governance, reporting, analytics, and compliance within the Office of Records and Institutional Research. The Registrar acts as College Chief Data Officer and FERPA officer, guiding data quality and strategic initiatives.

The role reports to the Provost and Dean, supervises the Records and Institutional Research team, and oversees calendars, catalogs, student registration, transcripts, and graduation.

Qualifications

• Master’s degree or an equivalent mix of education and experience.
• Minimum of five or more years in data management or a related field.
• Previous experience in higher education a plus.
• Proven experience in creating queries to gather data (SQL and/or SAP Business Objects a plus).
• Proficiency in Microsoft Office Suite and software to support Registrar and Institutional Research functions, such as Ellucian Colleague and statistical analysis software.
• Ability to set strategic goals and develop and execute implementation plans while multitasking and meeting deadlines.
• Excellent work ethic, critical thinking and problem-solving skills.
• Familiarity with records and registration offices and institutional research offices.

Responsibilities

• Provide leadership for institutional data governance, reporting, analytics, and decision support.
• Lead in process evaluation and improvement of Records and Institutional Research operations.
• Supervise the Records and Institutional Research team and manage office budgets.
• Oversee academic calendars, catalog maintenance, and graduation requirements.
• Manage FERPA responsibilities as SCO for VA education benefits.
• Collaborate with college-wide committees and stakeholders.

Skills

Data governance

Data quality

Analytics

Leadership

Strategic planning

FERPA knowledge

Stakeholder collaboration

Education

Master’s degree or equivalent

Tools

SQL

SAP Business Objects

Ellucian Colleague

Job description

The Registrar serves a dual role in providing leadership within the Office of Records and Institutional Research. As the College Chief Data Officer, the Registrar provides strategic leadership for institutional data governance, reporting, analytics, compliance, and decision support. Major duties of the Office of Records include oversight of academic calendaring and catalog maintenance, student registration, student credits, transcripts, and graduation. The Registrar serves as the School Certifying Official (SCO) for students who receive education benefits through the US Department of Veteran’s Affairs (VA).

Relying on well-developed analytical, communication, and technology skills, this individual provides leadership and overall management of office operations; serves as primary liaison to certain college-wide committees; implements and interprets academic policies; leads in process evaluation and improvement; and performs other duties as assigned. The Registrar supervises the Records and Institutional Research team and is responsible for maintaining a high level of ethical and professional standards, and for developing widespread relationships on campus. This position reports directly to the Provost and Dean of the College.

This position works on-site in Jackson, MS with regular office hours from 8:00am – 4:30pm with a one-hour unpaid lunch break.

Job Duties

• Serve as the College’s Chief Data Officer and lead institutional data governance and data quality initiatives.
• Serve as the College’s chief FERPA officer.
• Support students and faculty in academic processes.
• Provide management and strategic direction of the Office of Records and Institutional Research.
• Serve on faculty and college-wide committees as assigned.
• Manage and monitor office budgets.
• Create Future academic Calendars
• Process grades and release transcripts.
• Process Academic Standing
• Assist with Commencement Planning
• Other responsibilities as assigned.

Records Specific Responsibilities

• Provide leadership and oversight for the development, implementation, and management of activities and systems related to academic records, student registration, academic advising and scheduling, and the college catalogs.
• Oversee the curriculum and academic standards and policies of the College, ensuring that faculty legislation on curriculum and academic policies and regulations are implemented fairly and in a timely and consistent manner; graduation requirements are interpreted and warranted exceptions re made carefully; and academic regulations are administered intelligently.
• Oversee the development of each term’s course offerings, including confirming faculty qualification and course loads, ensuring offerings meet student needs, and utilize learning spaces effectively.
• Coordinate exchange programs and other inter-institutional academic relationships in coordination with the Provost.
• Oversee editing and production of the college’s catalogs in coordination with the Director of Communications.
• Monitor NCAA academic eligibility in consultation with the Athletics Director.

Office-Specific Responsibilities

• Work with the Institutional Research Analyst to conduct analyses to support college planning, enrollment management, program review and assessment, summarizing interpretations from data and presenting findings in a coherent, comprehensive format.
• Assist in accreditation efforts through data analysis, including editing/writing responses, and project planning for Southern Association for Colleges and Schools (SACSCOC).

Qualifications

• Master’s degree or an equivalent mix of education and experience.
• Minimum of five or more years in data management or a related field.
• Previous experience in higher education a plus.
• Proven experience in creating queries to gather data. (Experience with SQL and/or SAP Business Objects a plus.)
• Proficiency in Microsoft Office Suite and software to support Registrar functions and Institutional Research functions, such as Ellucian Colleague and statistical analysis software.
• Proficiency in data entry standards, data analysis, report design and creation, database use, and process development/evaluation.
• Ability to set strategic goals and then develop and execute realistic implementation plans while multitasking and ensuring that all deadlines are met.
• Excellent work ethic, critical thinking and problem-solving skills.
• Familiarity with standard concepts, practices, and procedures within records and registration offices as well as institutional research offices.
• Collaborative and collegial team member who demonstrates a commitment to customer service and communicates clearly with a broad range of stakeholders, including faculty, staff and students.
• Work pleasantly and professionally with a wide variety of people and model embracing diversity.

Physical & Availability Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Manual dexterity needed for keyboarding and other repetitive tasks.
• Must be able to lift and move up to 15 pounds without assistance

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment.Salary will be commensurate with experience. Millsaps College provides acompetitive benefits package .

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please [e-mail] .

Additional Information

In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’sannual Campus Crime Statistics here .

The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges byU.S. News and World Report’sAmerica’s Best Collegesand is cited as one of Loren Pope’s 40Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed inThe Fiske Guide to Colleges.

Millsaps is a member of theACS andNITLE , and has anAACSB accredited business school. In accordance with Federal law, we are making available ourCampus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities.

For additional information about Millsaps College please visit the links below: