Registrar

Acceleration Academies; Fort Thomas (KY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Retirement plan

Insurance coverage

Flexible PTO

Wellness resources

Referral bonus

Professional development

Performance bonuses

Job summary

Acceleration Academies in Fort Thomas, KY seeks a Registrar to manage student records, enrollment, graduation, and withdrawals, ensuring district and school standards are met. You will track attendance, maintain academic files, and collaborate with staff to support accurate documentation and smooth transitions for students.

The ideal candidate has an associate degree (bachelor preferred), experience with student information systems such as PowerSchool, and a commitment to serving disengaged

Qualifications

• Associate degree required; bachelor’s preferred.
• Experience managing student records or registrar processes.
• Familiarity with non-traditional educational settings or alternative learning environments.

Responsibilities

• Process enrollments and onboarding, ensuring a smooth start for students.
• Maintain attendance records and student files per district requirements.
• Convert and align grades/credits to district standards; compile grade sheets.
• Assist with transcripts and college applications; support graduation processes.
• Provide on-site administrative support and manage day-to-day operations.

Skills

Interpersonal skills

Organizational skills

Communication skills

Tech proficiency

Education

Associate degree

Bachelor's degree

Tools

PowerSchool

Edmentum

myIncite

Job description

About Acceleration Academies

At Acceleration Academies, we believe in transforming the lives of students who have disengaged from traditional schooling to achieve their high school diploma through personalized, flexible learning and innovative educational practices, we empower young adults to earn their high school diploma tuition-free. Partnering with school districts nationwide, our dropout recovery and student re-engagement programs are supported by cutting-edge technology and a commitment to compassionate, impactful teaching.

The Role

The Registrar plays a vital role in managing and maintaining accurate student records, ensuring compliance with district and organizational requirements. This position is responsible for enrollment, graduation, and withdrawal processes, tracking attendance, and maintaining academic records. By partnering with staff and community stakeholders, the Registrar supports operational efficiency and helps students achieve their academic goals.

Student Enrollment & Engagement

• Process new student enrollments, ensuring a smooth onboarding experience.
• Facilitate orientation sessions to familiarize students with academy policies and procedures.
• Request and evaluate transcripts from prior schools to ensure proper academic placement.
• Assign courses and activate students in the student information system, ensuring accurate enrollment in each course.

Retention

• Compile and maintain attendance records for students in alignment with district requirements.
• Update and manage course schedules and student records, ensuring compliance with academy standards.
• Maintain accurate permanent student records, including immunization and contact information.

Academics

• Convert and align grades and credits to district standards, creating accurate grade sheets each term.
• Track and review state-mandated testing records to ensure compliance with graduation requirements.
• Conduct grade reporting audits in collaboration with staff to ensure accuracy.
• Assist students with college applications by preparing and distributing transcripts and necessary documentation.

Operations

• Provide administrative support for daily academy operations, including answering calls and maintaining student records.
• Prepare graduation lists and communicate with the district for diploma processing.
• Participate in academy meetings and community events to support overall program success.

Additional Responsibilities

• Collaborate with staff to identify and resolve student-related issues.
• Perform other duties as needed to ensure smooth and efficient operations.

What We’re Looking For

Education: Associate degree required; Bachelor’s degree preferred.

Experience: Experience managing student records or in a related role preferred. Foundational knowledge of enrollment and registrar processes required.

Familiarity with non-traditional educational settings or alternative learning environments.

Preferred Qualifications

• Strong interpersonal, organizational, and communication skills.
• Proficiency in technology, including student information systems and data analysis. PowerSchool, Edmentum, and myIncite experience strongly preferred.
• A commitment to supporting disengaged students and creating opportunities for academic breakthroughs.
• Experience with project-based learning, competency-based education, or similar methodologies.

Why Join Us?

Being part of Acceleration Academies means joining a team dedicated to transforming student outcomes. Here, you’ll directly impact students’ lives, championing their growth, resilience, and path to graduation.

We Value Our Team’s Well-being

Competitive Compensation: starts at $20 an hour

Retirement Security: As a public school employee in Ohio, you are enrolled in either the State Teachers Retirement System (STRS) or the School Employees Retirement System (SERS), providing you with a defined benefit pension plan designed to support your long-term financial future.

Comprehensive Insurance Coverage: Medical, Dental, Vision, FSA, Company Paid Life Insurance, Supplemental Life Insurance, Disability Insurance, Hospital Indemnity, Critical Illness, and Accident insurance options are available to protect you and your loved ones.

Flexible Paid Time Off: Encouraging a healthy work-life balance through adaptable PTO.

Wellness Support: Employer-paid financial wellness programs and access to mental health resources.

Employee Referral Incentives: Rewarding you for helping us build a talented team.

Professional Development: Certification reimbursement programs to invest in your growth.

Bonus Opportunities: Celebrating milestones and achievements with performance-based bonuses.

Physical & Work Environment

• Regularly required to sit, talk, hear, and use hands.
• Occasionally required to stand, walk, or lift up to 20 lbs.
• Work in a collaborative classroom or office setting and may involve exposure to outdoor weather during events.

Equal Opportunity Employer

Acceleration Academies is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.

Responsibilities

All roles at Acceleration Academies include core responsibilities that are fundamental to student success and overall academy operations. Applicants should carefully review the job description to ensure they can meet these requirements. Essential duties typically include:

• Consistent, reliable attendance during scheduled work hours
• On-site presence (for roles designated as in-person/onsite)
• Management of assigned workload and productivity expectations
• Ability to perform job functions in an open, student-centered workspace

If you believe you may need a reasonable accommodation to perform the essential functions of the role, Acceleration Academies will engage in an interactive process in accordance with the Americans with Disabilities Act (ADA). Please note that accommodations cannot remove essential job functions or fundamentally alter the nature of the role.