Registrar

Acceleration Academies; Fort Myers (FL); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

401(k) match

Insurance coverage

Flexible PTO

Wellness programs

Referral bonuses

Certification reimbursement

Performance bonuses

Job summary

Acceleration Academies seeks a Registrar to manage student records, enrollment, graduation, and withdrawal processes, ensuring accuracy and compliance. You will coordinate with staff and districts to track attendance, update schedules, and prepare transcripts for college applications.

The role requires an Associate degree (Bachelor’s preferred) and 2+ years in records management or related work, in a setting that may include non-traditional education environments.

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• 2+ years of experience managing student records or in a related role.
• Familiarity with non-traditional educational settings or alternative learning environments.

Responsibilities

• Process new student enrollments, ensuring a smooth onboarding experience.
• Request and evaluate transcripts from prior schools to ensure proper academic placement.
• Compile and maintain attendance records for students in alignment with district requirements.
• Update and manage course schedules and student records, ensuring compliance with academy standards.
• Maintain accurate permanent student records, including immunization and contact information.
• Convert and align grades and credits to district standards, creating accurate grade sheets each term.
• Track and review state-mandated testing records to ensure compliance with graduation requirements.
• Conduct grade reporting audits in collaboration with staff to ensure accuracy.
• Assist students with college applications by preparing and distributing transcripts and necessary documentation.
• Provide administrative support for daily academy operations, including answering calls and maintaining student records.
• Prepare graduation lists and communicate with the district for diploma processing.
• Participate in academy meetings and community events to support overall program success.
• Collaborate with staff to identify and resolve student-related issues.

Skills

Interpersonal skills

Organizational skills

Communication skills

Student information systems

Data analysis

Project-based learning

Competency-based education

Education

Associate degree

Bachelor’s degree

Tools

Student information systems

Data analysis

Job description

The Role

The Registrar plays a vital role in managing and maintaining accurate student records, ensuring compliance with district and organizational requirements. This position is responsible for enrollment, graduation, and withdrawal processes, tracking attendance, and maintaining academic records. By partnering with staff and community stakeholders, the Registrar supports operational efficiency and helps students achieve their academic goals.

Key Responsibilities

• Process new student enrollments, ensuring a smooth onboarding experience.
  Facilitate orientation sessions to familiarize students with academy policies and procedures.
• Request and evaluate transcripts from prior schools to ensure proper academic placement.

Retention

• Compile and maintain attendance records for students in alignment with district requirements.
  Update and manage course schedules and student records, ensuring compliance with academy standards
• Maintain accurate permanent student records, including immunization and contact information.
• Convert and align grades and credits to district standards, creating accurate grade sheets each term.
• Track and review state-mandated testing records to ensure compliance with graduation requirements.
• Conduct grade reporting audits in collaboration with staff to ensure accuracy.
• Assist students with college applications by preparing and distributing transcripts and necessary documentation.

Operations

• Provide administrative support for daily academy operations, including answering calls and maintaining student records.
• Prepare graduation lists and communicate with the district for diploma processing.
• Participate in academy meetings and community events to support overall program success.

Additional Responsibilities

• Collaborate with staff to identify and resolve student-related issues.
• Perform other duties as needed to ensure smooth and efficient operations.

What We’re Looking For

Education: Associate degree required; Bachelor’s degree preferred.
Experience: 2+ years of experience managing student records or in a related role.
Familiarity with non-traditional educational settings or alternative learning environments.

Preferred Qualifications

• Strong interpersonal, organizational, and communication skills.
• Proficiency in technology, including student information systems and data analysis.
• A commitment to supporting disengaged students and creating opportunities for academic breakthroughs.
• Experience with project-based learning, competency-based education, or similar methodologies.

Why Join Us?

Being part of Acceleration Academies means joining a team dedicated to transforming student outcomes. Here, you’ll directly impact students’ lives, championing their growth, resilience, and path to graduation.

We Value Our Team’s Well-being

• Competitive Compensation: starts at $20 an hour
• Retirement Savings: 401(k) plan with up to a 4% company match to help secure your future.
• Comprehensive Insurance Coverage: Medical, Dental, Vision, FSA, Company Paid Life Insurance, Supplemental Life Insurance, Disability Insurance, Hospital Indemnity, Critical Illness, and Accident insurance options are available to protect you and your loved ones.
• Flexible Paid Time Off: Encouraging a healthy work-life balance through adaptable PTO.
• Wellness Support: Employer-paid financial wellness programs and access to mental health resources.
• Employee Referral Incentives: Rewarding you for helping us build a talented team.
• Professional Development: Certification reimbursement programs to invest in your growth.
• Bonus Opportunities: Celebrating milestones and achievements with performance-based bonuses.

Physical & Work Environment

• Regularly required to sit, talk, hear, and use hands.
• Occasionally required to stand, walk, or lift up to 20 lbs.
• Work in a collaborative classroom or office setting and may involve exposure to outdoor weather during events

Equal Opportunity Employer

Acceleration Academies is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.

All roles at Acceleration Academies include core responsibilities that are fundamental to student success and overall academy operations. Applicants should carefully review the job description to ensure they can meet these requirements. Essential duties typically include:

• Consistent, reliable attendance during scheduled work hours
• On-site presence (for roles designated as in-person/onsite)
• Management of assigned workload and productivity expectations
• Ability to perform job functions in an open, student-centered workspace

If you believe you may need a reasonable accommodation to perform the essential functions of the role, Acceleration Academies will engage in an interactive process in accordance with the Americans with Disabilities Act (ADA). Please note that accommodations cannot remove essential job functions or fundamentally alter the nature of the role.