Registrar

Acceleration Academies; Cincinnati (OH); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

401(k) match

Medical/Dental/Vision insurance

Flexible PTO

Wellness programs

Employee referrals

Certification reimbursement

Performance bonuses

Job summary

Acceleration Academies in Cincinnati seeks a Registrar to manage enrollment, graduation, withdrawals, and maintain accurate student records in alignment with district requirements. You will collaborate with staff to support enrollment and graduation processes and ensure compliance across programs.

The ideal candidate has an associate degree (bachelor preferred) and experience with student records systems such as Infinite Campus, Edmentum, or MyIncite, plus strong organization and communication

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• Experience managing student records or in a related role.
• Familiarity with enrollment and registrar processes.

Responsibilities

• Process enrollments and onboarding for new students.
• Maintain transcripts and academic records across systems.
• Manage attendance, course schedules, and enrollments.
• Assist graduation processing and diploma logistics.
• Support students with college applications and documentation.

Skills

Interpersonal skills

Organizational skills

Communication skills

Team collaboration

Education

Associate degree

Bachelor's degree preferred

Tools

Infinite Campus

Edmentum

MyIncite

Job description

At Acceleration Academies, we believe in transforming the lives of students who have disengaged from traditional schooling to achieve their high school diploma through personalized, flexible learning and innovative educational practices, we empower young adults to earn their high school diploma tuition-free. Partnering with school districts nationwide, our dropout recovery and student re-engagement programs are supported by cutting-edge technology and a commitment to compassionate, impactful teaching.

The Role

The Registrar plays a vital role in managing and maintaining accurate student records, ensuring compliance with district and organizational requirements. This position is responsible for enrollment, graduation, and withdrawal processes, tracking attendance, and maintaining academic records. By partnering with staff and community stakeholders, the Registrar supports operational efficiency and helps students achieve their academic goals.

Key Responsibilities

• Process new student enrollments, ensuring a smooth onboarding experience.
  Facilitate orientation sessions to familiarize students with academy policies and procedures.
• Request and evaluate transcripts from prior schools to ensure proper academic placement.
• Assign courses and activate students in the student information system, ensuring accurate enrollment in each course.

Retention

• Compile and maintain attendance records for students in alignment with district requirements.
  Update and manage course schedules and student records, ensuring compliance with academy standards
• Maintain accurate permanent student records, including immunization and contact information.
• Convert and align grades and credits to district standards, creating accurate grade sheets each term.
• Track and review state-mandated testing records to ensure compliance with graduation requirements.
• Conduct grade reporting audits in collaboration with staff to ensure accuracy.
• Assist students with college applications by preparing and distributing transcripts and necessary documentation.

Operations

• Provide administrative support for daily academy operations, including answering calls and maintaining student records.
• Prepare graduation lists and communicate with the district for diploma processing.
• Participate in academy meetings and community events to support overall program success.

Additional Responsibilities

• Collaborate with staff to identify and resolve student-related issues.
• Perform other duties as needed to ensure smooth and efficient operations.

What We’re Looking For

Education: Associate degree required; Bachelor’s degree preferred.
Experience: Experience managing student records or in a related role preferred. Foundational knowledge of enrollment and registrar processes required.
Familiarity with non-traditional educational settings or alternative learning environments.

Preferred Qualifications

• Strong interpersonal, organizational, and communication skills.
• Proficiency in technology, including student information systems and data analysis. Experience with Infinite Campus, Edmentum, and MyIncite strongly preferred; familiarity with CCSD systems a plus.
• A commitment to supporting disengaged students and creating opportunities for academic breakthroughs.
• Experience with project-based learning, competency-based education, or similar methodologies.

Why Join Us?

Being part of Acceleration Academies means joining a team dedicated to transforming student outcomes. Here, you’ll directly impact students’ lives, championing their growth, resilience, and path to graduation.

We Value Our Team’s Well-being

• Competitive Compensation: starts at $20 an hour
• Retirement Savings: 401(k) plan with up to a 4% company match to help secure your future.
• Comprehensive Insurance Coverage: Medical, Dental, Vision, FSA, Company Paid Life Insurance, Supplemental Life Insurance, Disability Insurance, Hospital Indemnity, Critical Illness, and Accident insurance options are available to protect you and your loved ones.
• Flexible Paid Time Off: Encouraging a healthy work-life balance through adaptable PTO.
• Wellness Support: Employer-paid financial wellness programs and access to mental health resources.
• Employee Referral Incentives: Rewarding you for helping us build a talented team.
• Professional Development: Certification reimbursement programs to invest in your growth.
• Bonus Opportunities: Celebrating milestones and achievements with performance-based bonuses.

Physical & Work Environment

• Regularly required to sit, talk, hear, and use hands.
• Occasionally required to stand, walk, or lift up to 20 lbs.
• Work in a collaborative classroom or office setting and may involve exposure to outdoor weather during events

Ready to Make a Difference?

If you’re passionate about making a meaningful impact and shaping the future of education, we’d love to hear from you. Join us in redefining what’s possible for students everywhere.

Equal Opportunity Employer
Acceleration Academies is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.

All roles at Acceleration Academies include core responsibilities that are fundamental to student success and overall academy operations. Applicants should carefully review the job description to ensure they can meet these requirements. Essential duties typically include:

• Consistent, reliable attendance during scheduled work hours
• On-site presence (for roles designated as in-person/onsite)
• Management of assigned workload and productivity expectations
• Ability to perform job functions in an open, student-centered workspace

If you believe you may need a reasonable accommodation to perform the essential functions of the role, Acceleration Academies will engage in an interactive process in accordance with the Americans with Disabilities Act (ADA). Please note that accommodations cannot remove essential job functions or fundamentally alter the nature of the role.