Registrar

Evolving Solution Services; Draper (UT); On-site; USD 50,000 - 61,000; Full time

Job summary

Loveland Living Planet Aquarium seeks a Registrar in Draper, Utah to steward zoological records, data governance, regulatory documentation, and animal transaction administration. The role ensures collection records accuracy and regulatory compliance, manages permits, and advises on AZA standards while coordinating with animal management leadership.

The position emphasizes data integrity, system administration for Tracks/ZIMS, and cross-department collaboration to support education and research

Qualifications

• Four-year degree or equivalent combination of education and experience.
• Experience in zoological records management or regulatory compliance.
• Familiarity with zoological collection management systems (ZIMS/Species360, Tracks).
• Professional training or certifications in records/museum management preferred (IRK, ZRA, CRA, CRM).
• Strong understanding of records management, data governance, and documentation standards.
• Knowledge of wildlife laws, permits, and regulatory requirements for zoological institutions.
• Excellent organizational skills and attention to deadlines.
• Proficiency with Microsoft Office (Excel, Planner).

Responsibilities

• Lead zoological records management and data governance.
• Administer animal records and collection-management systems; train staff on data-entry standards.
• Manage permits, licenses, variances, renewals, and regulatory reporting.
• Facilitate animal acquisitions, dispositions, loans, and transfers in collaboration with management.
• Support collection planning, policy development, and institutional reporting.
• Maintain organization and accessibility of collection records and documentation.
• Liaise with government agencies, AZA, Species360, and other partners.

Skills

Records management

Data governance

Data integrity

Documentation standards

Microsoft Excel

Microsoft Planner

Communication skills

Education

Four-year degree

Degree in biology/zoology/information management/museum studies or related field

Tools

ZIMS/Species360

Tracks collection management

Job description

Reports To: Vice President of Zoological Operations Salary starting at: $55,000 per year

Why Utah?

Utah is home to five national parks, world-class skiing and snowboarding, hundreds of miles of hiking and biking trails, and stunning deserts, mountains, and lakes, all within easy driving distance. Outdoor adventure is part of everyday life.The Salt Lake Valley consistently ranks high for safety, clean communities, short commute times, and family-friendly amenities. Draper offers a balance of suburban comfort and urban access, with downtown Salt Lake City just 15 minutes away. Enjoy all four seasons without extremes—sunny summers, colorful falls, snowy winters, and mild springs, perfect for both outdoor recreation and city living. Utah’s communities are known for being engaged, supportive, and service-oriented, making it easy for newcomers to feel at home.

Institutional Summary:

Loveland Living Planet Aquarium (LLPA) is a mission-driven institution dedicated to inspiring people to explore, discover, and learn about Earth’s diverse ecosystems. Founded in 1997, the Aquarium provides impactful educational experiences for guests of all ages and backgrounds.

Since opening its Draper, Utah facility in 2014, LLPA has welcomed more than 10 million visitors and delivered over 650,000 educational experiences to students. Home to over 4,000 animalsrepresenting650 species, the Aquarium features immersive habitats from around the world, including coral reefs, kelp forests, the deep ocean, Antarctic waters, tropical rainforests, Asian cloud forests, and Utah’s freshwater ecosystems.

Accredited by the Association of Zoos and Aquariums (AZA) since 2019, LLPA is in an exciting phase of growth. With the opening of the Sam and Aline Skaggs Science Learning Center, the Aquarium became the largest in the Mountain West and the fifth largest aquarium in the continental United States, offering expanded opportunities for education, research, and professional impact.

Position Summary

The Registrar serves as the institutional steward of zoological records, data governance, regulatory documentation, and animal transaction administration for Loveland Living Planet Aquarium, ensuring the accuracy, integrity, accessibility, and regulatory compliance of collection records while facilitating animal acquisitions, dispositions, loans, and transfers in collaboration with animal management leadership. The position manages required animal and plant permits, serves as a primary institutional resource for wildlife regulations, collection documentation, and AZA records-management standards, and provides data-governance oversight for veterinary, water quality, life support, and other zoological records.

Essential Duties and Responsibilities

• Animal Records & Data Governance: Serve as the institutional lead for zoological records management and data governance, ensuring appropriate standards for the accuracy, integrity, accessibility, consistency, and retention of animal collection records and related veterinary, environmental quality, habitat, and other zoological records in compliance with institutional and AZA standards.
• Recordkeeping Software Administration: Administer institutional animal records and collection-management systems,maintainaccurateanimal inventory, support reporting needs, and train staff inappropriate recordkeepingpractices, data-entry standards, and system use.
• Regulatory Compliance & Permitting: Manage applicable animal, plant, and biofact permits, licenses, variances, renewals, and regulatory reporting;monitorrelevant laws and regulations; andadvisestaff and leadershipregardingcompliance requirements affecting the institution's collections and activities.
• Animal Transactions:Facilitateand advise on animal acquisitions, dispositions, loans, donations, and transfers in collaboration with animal management leadership, ensuringappropriate institutionalapprovals, agreements, regulatory requirements, and documentation. Support domestic and international movement of animals, biological materials, and regulated products through permitting, regulatory review, documentation,logisticscoordination, and communication with partner institutions and agencies.
• Collections Management & Institutional Support: Support institutional collection planning and collections-management policy development and provide reports, and regulatory, andexpertisein support of animal program decisions, accreditations, inspections, audits, and institutional reporting.
• Records & Document Management:Maintainappropriate organization, retention, and accessibility of collection-related records and documentation, including permits, agreements, transactions, ownership and loan records, regulatory correspondence, and biofact recordsmaintainedin collaboration with relevant departments.
• Professional & Regulatory Relationships: Serve as an institutional liaison with government agencies, AZA, Species360, zoological institutions, conservation partners, and professional registrar organizations,maintainingcurrent knowledge of regulatory requirements and contemporary zoological records-management practices.

Experience and Qualifications

• Four (4)-year degree or equivalent combination of education and relevant professional experience. Degree in biology, zoology, information management, museum studies, or a related field preferred.
• Experience with zoological records management, regulatory compliance, permitting, collections management, or a related field preferred.
• Experience and familiarity with zoological collection-management systems, including ZIMS/Species360 and Tracks collection management software, preferred.
• Completion of one or more relevant professional training or certification programs strongly preferred, including the AZA Institutional Records Keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program, Certified Records Analyst (CRA), Certified Records Manager (CRM), and/or certification in records or museum management.
• Strong understanding of records management, data governance, data integrity, and documentation standards.
• Knowledge of wildlife laws, permitting requirements, animal transactions, and regulatory requirements applicable to zoological institutions.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines, permits, transactions, and reporting requirements.
• Proficiencywith electronic records systems, specifically Tracks.Proficiencywith Microsoft Office applications, including Excel and Planner.
• Working knowledge of zoological terminology and taxonomic nomenclature.
• Excellent written and verbal communication skills with the ability to work collaboratively across departments and with external agencies and institutions.
• Proactive approachtoidentifyingcompliance needs, improving records-management practices, and supporting institutional accountability.

Certificates, Licenses, Registrations

• Valid Utah driver's license or ability to obtain one within six (6) months of hire.
• Relevant professionalrecords-management, registrar, ormuseum-managementcertificationspreferred.

Working Conditions and Physical Demands

• Primarily office-based work with regular use of computers, databases, and electronic records-management systems.
• Occasional evening, weekend, or holiday availability may berequiredto support critical animal transactions, regulatory needs, or institutional operations.

The Living Planet Aquarium is proud to be an equal opportunity employer committed to creating an inclusive environment for all. We do not discriminate on the basis of age, race, color, ethnicity, national origin, ancestry, creed, religion, gender, gender identity or expression, sexual orientation, citizenship, physical or mental disability, medical condition, genetic information, marital status, veteran status, or military status. The Living Planet Aquarium is committed to ensuring individuals with disabilities areprovidedreasonable accommodation toparticipatein the job application and interview process. Should yourequireaccommodations, please contact [e-mail] .