Registrar

City-of-Garden-City,-Ks; Garden City (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

The City of Garden City is seeking a Registrar to maintain animal records, permits, and related reports for the Lee Richardson Zoo. You will input data into ZIMS and other software, maintain enrichment and diet databases, and support inventory and annual reporting duties.

Responsibilities include coordinating animal transactions, assisting with compliance and accreditation activities, and providing training on zoo data systems.

Qualifications

• Requires an Associate Degree in records management, business, life sciences, or related field.
• Two years of office experience or related zoo/accreditation experience preferred.
• Valid Kansas driver’s license required.

Responsibilities

• Maintain animal records (Species 360/ZIMS) and related data in databases.
• Produce annual inventories and monthly/annual reports for the Zoo.
• Coordinate animal transfers, permits, and related documentation.
• Assist with permits, regulations, and compliance tasks.
• Support staff with data entry, inventory, and records management.

Skills

Typing

Data entry

Microsoft Office

Professional communication

Animal records software

Education

Associate degree in records management or related field

2 years office experience or AZA zoo experience

Valid Kansas Driver’s license

Tools

ZIMS/Animal records software

Job description

The City of Garden City is accepting applications for Registrar with the Lee Richardson Zoo. Responsible for maintenance of records, permits, and related reports and correspondence; coordinating animal transfers; and directed research and purchasing for the Animal Care and Animal Nutrition Divisions. Responsible for all data entry in animal records software (transactions, animal behavior, enrichment, animal inventory, animal training, etc. into ZIMS, Tracks, or similar software,). Maintains enrichment, animal training, and diet databases. Reports to and takes direction from Deputy Director.

• Represents Zoo in a professional capacity as “Registrar.” Maintains animal records (i.e. Species 360 - ZIMS) software and inputs animal transaction and other pertinent data to database. Keeps animal transaction files and animal inventory current and organized. Compiles annual animal inventory; assists with monthly and annual reports. Responsible for management of the Zoo’s historical animal archives.

• Maintains required Federal, State and Local permits necessary for the exhibition, maintenance and transport of wildlife in accordance with regulations. Files annual federal and state reports and renews permits as needed.

• Coordinates animal transactions (shipping, permits, billing, health and husbandry forms). Maintains loan agreements, contracts, etc., and updates annually.

• Works with local/national technical assistance to keep animal data software updated and running properly.

• Conducts regular inventories to ensure adequate supplies of general goods and diet items and procures the necessary supplies for the Animal Care and Animal Nutrition Divisions. Tracks costs and usage of supplies as requested. Researches goods, services and information to increase fiscal and work efficiency. Maintains inventory of 2-way radios and fire extinguishers.

• Assists staff with husbandry/animal management and animal health/nutrition issues by accessing appropriate reports from the appropriate database. Monitors animal records for compliance with policies and procedures and advises Deputy Director or Animal Care Curator of problems and progress. Participates with administrative, curatorial and other staff in implementing and reviewing collection management objectives.

• Works with and trains Animal Care staff on utilization of ZIMs (or other animal records software) and to improve records accuracy. Coordinates annual first aid and CPR training and other trainings as assigned. Assists with new employee orientation. Takes meetings notes (i.e. staff, keeper meetings, vet rounds, exam notes, etc.) and prepares them for distribution. Maintains records required for AZA accreditation regarding staff training and certification on issues related to weapons and immobilization team training.
• Serves as an administrator to Species 360. Submits data, analyzes and disseminates data received from Species 360. Serves as liaison between the Zoo and outside organizations, institutions, and committees. Assists in the zoo’s Species Survival Plan participation through correspondence, surveys, and computer data.

• Maintains enrichment and animal training databases.

• Maintains master diet book/database. May assist in entry of medical data into animal records software as needed.

• Schedules community service workers, tracking hours/eligibility.

• Assists with the maintenance and cleanliness of the Operations Office and surrounding outside areas in conjunction with other building occupants.

Knowledge, Skills and Abilities:Knowledge of modern office equipment and procedures. Skills in typing, filing, word processing, data entry, i.e. specifically Microsoft Office. Basic knowledge of biology, animal husbandry, relevant terminology, and zoo operations including permits and regulations/standards is beneficial. Ability to communicate and interact professionally with other City employees and officials, representatives from other zoos and aquariums, those involved with animal transportation, state and federal agency personnel. Ability to meet deadlines, follow multiple instructions and multi-task.


Education, Certification and Experience:Requires a minimum of an Associate Degree in records management, business, one of the life sciences, or a related field and 2 years of experience working in an office or in an AZA accredited Zoo or equivalent combination of training, education and experience; Valid Kansas Driver’s license required.Environment:Work is performed primarily indoors under controlled conditions, as well as outdoors if assistance is needed with animal procedures or to support the zoo or special events.
Surfaces: a variety of surfaces including: carpet, tile, soil, grass, concrete.

Physical Characteristics:
Ability to lift up to 25 lbs occasionally, sit, stand, walk, hear, speak, see, write, read, reach, bend, kneel, type, drive, push and pull.