Registrar

Rmacrao; Alamosa, Northern (CO, KY); Hybrid; USD 76,000 - 107,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Flexible spending accounts

Job summary

Adams State University is seeking a Registrar to oversee all registrar activities, student records, and registration processes. The role emphasizes policy administration, data integrity, and stakeholder communication.

The position requires 3+ years in academic records administration, strong leadership, and initiative. Salary ranges from $76,400 to $107,000 annually with comprehensive benefits and a deadline of 9/28/2026.

Qualifications

• 3+ years experience in academic records administration/registrar or higher education.
• Excellent written and oral communication skills.
• Ability to take initiative and manage deadlines.
• Strong accuracy and data integrity focus.

Responsibilities

• Supervise all registrar activities and programs.
• Oversee student records and registration functions.
• Administer policies with CDHE, ED and FERPA compliance.
• Hire, train and supervise department staff; conduct evaluations.
• Maintain data integrity and secure access to student records.
• Prepare and deliver transcripts and diploma processing.

Skills

Communication

Leadership

Attention to detail

Problem solving

Job description

Salary: $76,400.00 - $107,000.00 Annually

Application Deadline: Sep 28, 2026

Specific Job Duties (Essential Functions and Responsibilities)

Primary responsibilities include supervising all phases of registrar activities and programs as well as maintaining timely and proactive communication and oversight over student records and registration functions of the university.

Registrar’s Office Administration

Develops, directs and reviews departmental goals and objectives. This includes but is not limited to administering ASU, Colorado Department of Higher Education (CDHE) and federal (ED) policies regarding registration, tuition classification, course and degree evaluation, records management, data integrity, security and access.

Hires, trains and supervises department personnel for the purpose of performing the necessary functions typical of a registrar’s office. Conducts staff performance evaluations.

Supports a service-oriented culture in the Registrar's Office that provides responsive, proactive communication which fosters a positive working relationship with internal and external stakeholders

Provides opportunities for professional development of departmental staff.

Serves and represents the Registrar’s Office at meetings with internal and external stakeholders as needed and assigned.

Maintains memberships and actively participates in professional Registrar oriented organizations

Manages departmental budget on a monthly basis to ensure cost effective operations of the department.

Maintains current knowledge of technology applications.

Conducts regular Registrar’s Office staff meetings to ensure departmental alignment with strategies and goals.

Works with faculty and staff on a daily basis to proactively resolve issues and challenges encountered by current and former students in a timely manner.

Student Records Administration

Maintains and preserves the integrity of all student data and academic records.

Conducts regularly scheduled audits and communicates with faculty and staff to ensure accuracy and integrity of student data and academic records.

Responsible for optimization and management of the Student Information System

Serves as the primary data steward over student records, collaborating with IT to review and adjust access to student data

Responsible for the timely processing, accuracy and communication regarding student registration academic standing, interim and final grade reporting, test for credit articulation, and related student record and registration services.

Ensures the completeness, accuracy and security of student transcripts and pertinent records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

Collaborates with functional departments and serves as the Department subject matter expert to develop, implement and monitor academic policies and procedures that support student success throughout the student lifecycle.

Creates strategic engagement campaigns for internal and external stakeholders.

Regularly communicates with faculty and Staff on academic regulation updates.

Develops and processes ad hoc reports, diagnostic reports for records and registration, and reports as requested or needed.

Supervises the preparation and delivery of academic transcripts and diplomas.

Reviews and determines status of all petitions for residency changes as specified by the Colorado Statute for In-State Residency for Tuition Classification Purposes.

Reviews residency procedures and issues on a regular basis and consults with the state attorney general’s office as needed.

Compliance

Keeps apprised of current or changing federal and state regulations and works with various state (CDHE) and campus constituencies to ensure institutional regulatory compliance and that new regulations are appropriately adopted.

Maintains and implements Records Retention policies.

Interprets and administers FERPA. Provides leadership to ensure institutional compliance with FERPA and other accrediting agency standards, applicable to student records.

Oversees eligibility certification for student athletes as required by university policy and Rocky Mountain Athletic Conference and NCAA rules and regulations.

Communicates with academic departments and athletics staff on a regular basis to ensure compliance with regulations, policies and procedures.

Qualifications

3+ years experience in academic records administration/registraror Higher Education

Knowledge, Skills and Abilities:

Excellent written and oral communication

Ability to take initiative

Attention to detail as required in daily work, short and long term planning

Ability to effectively evaluate and analyze levels of efficiency and productivity

Demonstrated problem solving and critical thinking

Demonstrated experience managing a department under general administrative direction

Ability to consistently exhibit professionalism through reliable behavior, accountability, sound judgment, and respectful interactions.

Experience with stabilizing and optimizing new technologies preferred, such as SIS or other systems related to records and curriculum, or similar systems;

Salary and Benefits:

The salary range for this position is $76,400-$107,000 . In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. For detailed benefits information please visit our Human Resources Benefits Page.

No other format of application material will be accepted.

Completed applications include the following:

Resume

Unofficial transcripts (official transcripts will be necessary at the time of appointment)

Three professional references, including phone number and email for each

For full consideration, applications should be received by 9/28/2026. Review of applications will begin immediately as they are received.

The position will remain open until filled. Applications received after the priority deadline may be reviewed at the discretion of the search committee.

Questions about the position may be directed to Mark Buck Assistant Vice President of Enrollment Management at [e-mail].