Registrar

Adams State University; Alamosa (CO); On-site; USD 76,000 - 107,000; Full time

Benefits offered by this job

Relocation stipend

Job summary

Adams State University in Alamosa, CO, seeks an experienced Registrar to lead the office, oversee student records, and ensure FERPA compliance. The role focuses on governance, data integrity, and proactive service to students and faculty.

The candidate will supervise staff, manage budget, and collaborate with IT to optimize the SIS and reporting. A Bachelor's degree is required; a Master's is preferred, with 3+ years in higher education records administration.

Qualifications

• Bachelor's degree required; master's preferred.
• 3+ years experience in academic records administration or higher education.
• Strong written and verbal communication and stakeholder collaboration.
• Experience with SIS or similar records systems (FERPA experience a plus).
• Knowledge of FERPA and privacy regulations.

Responsibilities

• Supervise all registrar activities and communicate with internal/external stakeholders.
• Manage student records and registration functions, ensure data integrity and security.
• Audit and optimize the Student Information System and data reporting.
• Ensure compliance with federal/state regulations (FERPA, CDHE, ED).
• Lead staff development, budgeting, and department planning.

Skills

Communication

Initiative

Attention to detail

Analytical thinking

Problem solving

Staff management

Professionalism

SIS familiarity

Education

Bachelor's degree

Master's degree

Tools

Student Information System (SIS)

Job description

Position Summary:

Adams State University is seeking an experienced and visionary Registrar responsible for managing, leading and oversight of the university’s office of the Registrar. This includes all planning, organizing, evaluating and delivering of services and processes provided by the Registrar’s Office. Provides vision and direction for the Registrar’s Office to fulfill and support long- and short-term departmental and institutional goals.

Specific Job Duties (Essential Functions and Responsibilities)

Primary responsibilities include supervising all phases of registrar activities and programs as well as maintaining timely and proactive communication and oversight over student records and registration functions of the university.

Registrar’s Office Administration

• Develops, directs and reviews departmental goals and objectives. This includes but is not limited to administering ASU, Colorado Department of Higher Education (CDHE) and federal (ED) policies regarding registration, tuition classification, course and degree evaluation, records management, data integrity, security and access.

• Hires, trains and supervises department personnel for the purpose of performing the necessary functions typical of a registrar’s office. Conducts staff performance evaluations.

• Supports a service-oriented culture in the Registrar's Office that provides responsive, proactive communication which fosters a positive working relationship with internal and external stakeholders

• Provides opportunities for professional development of departmental staff.

• Serves and represents the Registrar’s Office at meetings with internal and external stakeholders as needed and assigned.

• Maintains memberships and actively participates in professional Registrar oriented organizations

• Manages departmental budget on a monthly basis to ensure cost effective operations of the department.

• Maintains current knowledge of technology applications.

• Conducts regular Registrar’s Office staff meetings to ensure departmental alignment with strategies and goals.

• Works with faculty and staff on a daily basis to proactively resolve issues and challenges encountered by current and former students in a timely manner.

Student Records Administration

• Maintains and preserves the integrity of all student data and academic records.

• Conducts regularly scheduled audits and communicates with faculty and staff to ensure accuracy and integrity of student data and academic records.

• Responsible for optimization and management of the Student Information System

• Serves as the primary data steward over student records, collaborating with IT to review and adjust access to student data

• Responsible for the timely processing, accuracy and communication regarding student registration academic standing, interim and final grade reporting, test for credit articulation, and related student record and registration services.

• Ensures the completeness, accuracy and security of student transcripts and pertinent records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

• Collaborates with functional departments and serves as the Department subject matter expert to develop, implement and monitor academic policies and procedures that support student success throughout the student lifecycle.

• Creates strategic engagement campaigns for internal and external stakeholders.

• Regularly communicates with faculty and Staff on academic regulation updates.

• Develops and processes ad hoc reports, diagnostic reports for records and registration, and reports as requested or needed.

• Supervises the preparation and delivery of academic transcripts and diplomas.

• Reviews and determines status of all petitions for residency changes as specified by the Colorado Statute for In-State Residency for Tuition Classification Purposes.

Reviews residency procedures and issues on a regular basis and consults with the state attorney general’s office as needed.

Compliance

• Keeps apprised of current or changing federal and state regulations and works with various state (CDHE) and campus constituencies to ensure institutional regulatory compliance and that new regulations are appropriately adopted.

• Maintains and implements Records Retention policies.

• Interprets and administers FERPA. Provides leadership to ensure institutional compliance with FERPA and other accrediting agency standards, applicable to student records.

• Oversees eligibility certification for student athletes as required by university policy and Rocky Mountain Athletic Conference and NCAA rules and regulations.

• Communicates with academic departments and athletics staff on a regular basis to ensure compliance with regulations, policies and procedures.

Qualifications

• Bachelors degree required /Masters degree preferred

• 3+ years experience in academic records administration/registrar or Higher Education

Knowledge, Skills and Abilities:

• Excellent written and oral communication

• Ability to take initiative

• Attention to detail as required in daily work, short and long term planning

• Ability to effectively evaluate and analyze levels of efficiency and productivity

• Demonstrated problem solving and critical thinking

• Demonstrated experience managing a department under general administrative direction

• Ability to consistently exhibit professionalism through reliable behavior, accountability, sound judgment, and respectful interactions.

• Experience with stabilizing and optimizing new technologies preferred, such as SIS or other systems related to records and curriculum, or similar systems;

Salary and Benefits:

The salary range for this position is $76,400-$107,000 . In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. For detailed benefits information please visit our Human Resources Benefits Page.

Relocation stipend Available

Location: On-site in Alamosa, CO

Questions about the position may be directed to Mark Buck Assistant Vice President of Enrollment Management at [e-mail].

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service.

We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities.

We value qualified candidates, with varied language skills, who have a record of successful experience with varied communities and student populations, and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low‑income, first‑generation, and Hispanic‑serving, rural anchor university. Therefore, we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching, service, and scholarship.

The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams State’s purpose to foster the educational goals of its students and the well‑being of the surrounding community.

Additional information about the university and the academic mission may be found at www.adams.edu/academics/

Disclosures:

In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at https://www.adams.edu/administration/oeo/reporting-sexual-harassment/. These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.

Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.