Registered Client Administrative Manager

Steward Partners; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Zelniker Dorfman Private Wealth in New York City seeks an experienced Registered Client Administrative Manager to support financial advisors and deliver a seamless client experience.

The role emphasizes operational excellence, proactive communication, and meticulous account administration across brokerage, advisory, retirement, and trust services. The ideal candidate brings organization, discretion, and a client-focused approach in a fast-paced wealth environment.

Qualifications

• Active FINRA Series 7 license.
• Active Series 66 license (or Series 63 and 65).
• Minimum 2 years of experience in wealth management or financial services.
• Strong understanding of account opening, transfers, and operational workflows.
• Excellent written and verbal communication; high level of professionalism.

Responsibilities

• Serve as primary contact for client service requests and inquiries.
• Open and maintain brokerage, advisory, retirement, and trust accounts.
• Process transfers, distributions, deposits, withdrawals, and money movements.
• Review documentation for onboarding and maintenance.
• Support advisors with trade processing and operational tasks.
• Coordinate client meetings, agendas, and reporting.
• Ensure compliance with firm policies and regulatory requirements.

Skills

Client service

Operations management

Communication skills

Discretion

Education

Bachelor's degree (preferred)

Tools

CRM systems

Raymond James operational systems

Custodial platforms

Financial planning software

Job description

Registered Client Administrative Manager

Zelniker Dorfman Private Wealth is a leading wealth management practice dedicated to providing comprehensive financial planning, investment management, and personalized service to high-net-worth individuals, families, business owners, multigenerational households, athletes & entertainers.

About Zelniker Dorfman Private Wealth

Our team is committed to delivering a white-glove client experience through thoughtful advice, operational excellence, proactive communication, and long-term relationship management. We are seeking an experienced, detail-oriented Registered Client Administrative Manager to support our financial advisors and help deliver an outstanding client experience.

Steward Partners Global Advisory is an employee-owned, full-service leading independent private financial services firm, with professionals delivering multifaceted financial solutions and comprehensive service to our client’s and their families.

Position Overview

The Registered Client Administrative Manager (CAM) plays a critical role in supporting Financial Advisors and serving as a key point of contact for clients. This individual will oversee many of the operational and administrative functions of the practice while ensuring a seamless client experience.

The ideal candidate is highly organized, proactive, client-focused, and experienced in the wealth management industry. This role requires strong operational knowledge, attention to detail, excellent communication skills, and the ability to manage multiple priorities within a fast-paced environment.

Key Responsibilities:

Client Service & Relationship Management

• Serve as a primary point of contact for client service requests and inquiries.
• Deliver exceptional service to high-net-worth and ultra-high-net-worth clients.
• Maintain accurate and up-to-date client records and documentation.
• Proactively follow up on client requests and ensure timely resolution.
• Coordinate client communications and appointment scheduling.

Account Administration & Operations

• Open and maintain brokerage, advisory, retirement, and trust accounts.
• Process account transfers, distributions, deposits, withdrawals, and money movement requests.
• Collect and review required documentation for account onboarding and maintenance.
• Assist advisors with trade processing and operational support, as permitted by applicable regulations and firm policies.
• Ensure all paperwork is properly completed and processed efficiently.
• Prepare meeting agendas, reports, performance reviews, and planning materials.
• Coordinate and schedule client meetings, reviews, and follow-up activities.
• Manage advisor calendars and assist with business travel arrangements.
• Support workflow management and practice efficiency initiatives.

Compliance & Risk Management

• Maintain compliance with firm policies and regulatory requirements.
• Assist with audits, record retention, and documentation reviews.
• Monitor account paperwork and follow-up requirements.
• Support regulatory and operational best practices.

Qualifications:

Required

• Active FINRA Series 7 license.
• Active Series 66 license (or Series 63 and 65).
• Minimum 2 years of experience in wealth management, brokerage operations, or financial services.
• Strong understanding of account opening, transfers, client service, and operational workflows.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion when handling confidential client information.

Preferred

• Bachelor's degree in Business, Finance, Economics, or related field.
• Experience supporting Financial Advisors within a wealth management practice.
• Experience working with affluent or high-net-worth clients.
• Experience with Raymond James operational systems.
• Familiarity with CRM systems, financial planning software, and custodial platforms.