Regional Scheduler - Hybrid

U.S. Anesthesia Partners; Houston (TX); On-site; USD 27,000 - 44,000; Full time

Job summary

U.S. Anesthesia Partners in Houston, TX is seeking a Regional Scheduler to manage all aspects of scheduling across daily, nightly, and weekend shifts, ensuring accurate case entry and clear communication with providers, surgeons, and facilities.

The role requires a Sunday through Thursday 12:00 PM to 8:30 PM schedule, reside in the Houston area, and basic proficiency in Microsoft Office. Eligible for a quarterly bonus based on performance.

Qualifications

• 1–3 years of related experience and/or training.
• Knowledge of medical practices and terminology.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication and organizational skills.
• Surgical scheduling experience preferred but not required.
• Ability to work a Sunday–Thursday schedule and adapt to shifts.

Responsibilities

• Navigate the scheduling system, enter data, and read daily schedules.
• Set daily schedules, oversee operations, and communicate with providers, surgeons, and facilities with minimal supervision.
• Prepare daily summaries and check-outs independently.
• Flag staffing issues to leadership and coordinate call trades as needed.
• Manage PTO requests and post cases per requirements.
• Coordinate next-day schedules with physician leaders and maintain call rotations.

Skills

Medical terminology

Self-management

MS Office

Phone & computer work

Analytical reading

Public speaking

Problem solving

Instruction interpretation

Teamwork

Flexible schedule

Local travel

Education

High school diploma

Bachelor's degree preferred

Job description

Overview

The Regional Scheduler performs all aspects of scheduling, including daily, nightly, and weekend assignments, as defined by the specific needs of the platform and/or designated region and in compliance with the guidelines and directives issued by the Board of Directors and Scheduling Committee. Responsibilities include, but are not limited to, answering incoming calls from physicians and staff, hospitals, surgery centers, and patients, entering data, and maintaining multiple databases.

Candidates must be able to work a Sunday through Thursday schedule from 12:00 PM to 8:30 PM and must currently reside within the Houston, Texas area.

At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska.

The base pay estimate for this role is $19.95 - $31.92 hourly. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for a quarterly bonus. Bonuses are not guaranteed and are awarded based on company and individual performance.

Job Highlights

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation)

• Proficiently navigates the scheduling system, including case entry and reading of daily schedule.
• Sets the daily schedule, manages daily operations, enters and reviews cases, and communicating with providers, surgeons, and facilities, with minimal supervision.
• Completes daily summaries and check‑outs independently.
• Communicates to the manager, physician leader, or regional coordinator if short on manpower or if issues arise when making the schedule.
• Performs call trades and swaps for providers independently.
• Manages and approves PTO requests.
• Posts all cases in accordance with platform‑specific requirements.
• Coordinates the next day’s schedule and all additions, emergencies, and schedule changes with the designated physician leader.
• Utilizes advanced understanding of call trades and swaps for providers.
• Ensures the region has sufficient staffing to cover all surgeries and maintains an up‑to‑date call rotation in collaboration with the physician scheduler.
• Maintains the master meeting calendar, provider call information for accounting, and provider vacation tracking information.
• Creates and manages the holiday call schedule.
• Trains all new scheduling employees as assigned by the scheduling manager/director.
• Maintains physician preferences and surgeon information in the scheduling software and communicates updates to the department.
• Writes and maintains scheduling policies and procedures as needed.
• Communicates with the regional coordinator, operations manager and leadership, scheduling chair, and CGB as needed.
• Maintains all department documents.
• Ensures adherence to policies and procedures and maintains the ability to explain rules and procedures.

Qualifications

KNOWLEDGE/SKILLS/ABILITIES (KSAs):

• High school diploma required; bachelor’s degree preferred.
• 1-3 years’ related experience and/or training or an equivalent combination of education and experience.
• Knowledge of medical practices and terminology.
• Ability to self‑manage and assist co‑workers as needed.
• Previous surgery scheduling experience is preferred but not required.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Ability to handle a large volume of phone and computer work.
• Ability to read, analyze, and interpret business reports, professional journals, technical procedures, and government regulations.
• Ability to present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to establish and maintain effective working relationships with others.
• Must have a flexible schedule with the ability to work shifts varying daily per business demands; overtime may be required.
• Ability to travel locally (greater metropolitan area) for meetings, training, and customer service.

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non‑merit based factors.