Manager - Scheduling - On Site

U.S. Anesthesia Partners; Fort Wayne (IN); On-site; USD 67,000 - 114,000; Full time

Job summary

U.S. Anesthesia Partners in Fort Wayne, IN is seeking a Manager - Scheduling to direct the daily activities of the scheduling department and liaise with hospital OR scheduling.

The role emphasizes timely information flow and seamless problem resolution with facilities that partner with USAP. The ideal candidate will have a bachelor’s degree, several years of scheduling and supervisory experience in high-volume settings, and proficiency with Excel/Word.

Qualifications

• Bachelor’s degree required.
• 3-5 years scheduling experience in hospital/surgery center.
• 2-3 years supervisory/leadership in a high-volume environment.
• Prior anesthesia scheduling experience preferred.
• Certification in medical terminology is helpful.

Responsibilities

• Directly supervise scheduling department staff, including hiring and training.
• Maintain policies, ensure compliance, and conduct reviews.
• Ensure daily in-house schedules are completed timely.
• Provide regular reports to leadership.
• Assist with budget guidance and staffing coverage.

Skills

Scheduling coordination

Team leadership

Analytical thinking

Communication skills

Problem solving

Computer literacy (Excel, Word)

Education

Bachelor’s degree

3-5 years scheduling experience in hospital/surgery center

2-3 years supervisory experience

Anesthesia scheduling experience preferred

Medical terminology certification helpful

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

The Manager - Scheduling directs daily activities of the scheduling department and provides direct interaction with hospital operating room scheduling. In addition, this position will maintain positive relationships with all facilities who work with USAP, ensuring that information is provided timely and problem resolution is a seamless process.

Job Highlights

***This position is 100% on site in Fort Wayne, Indiana.***

At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska.

The base pay estimate for this role is $66,900 - $113,700 annually. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for an annual bonus. Bonuses are not guaranteed and are awarded based on company and individual performance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation)

• Maintains daily contact with all levels of personnel, including physicians, division managers, and a multitude of external contacts at all levels.
• Manages and monitors the scheduling department staff functions:
  • Interviews, hires, and trains all staff.
  • Ensures compliance with USAP’s policies and procedures.
  • Counsels employees both ongoing and as part of the annual review process.
  • Ensures performance standards are achieved.
  • Schedules, assigns, and monitors staff assignments including but not limited to approving time off requests and ensuring adequate staff coverage.
• Monitors future man‑power needs by vigilant review of vacation, call, and projected needs.
• Maintains cross coverage data.
• Ensures that all in‑house schedules are completed daily in a timely and accurate manner.
• Maintains updated policies and procedures for each division as outlined via division rules.
• Provides personal coverage for all positions.
• Fosters and maintains a positive work environment through staff recruitment and the retention of experienced and motivated staff.
• Provides weekly, monthly, or quarterly reports as requested.
• Works with the director to maintain yearly budget at or below projections.
• Provides daily leadership by example and responds to problems as they occur.
• Performs other duties as assigned.

Qualifications

KNOWLEDGE/SKILLS/ABILITIES (KSAs):

• Bachelor’s degree.
• 3-5 years of hands‑on scheduling experience in a hospital/surgery center or high-volume surgery practice (or equivalent combination of education and experience).
• 2-3 years of proven supervisory or leadership experience in a high‑volume demanding environment.
• Prior anesthesia scheduling experience preferred.
• Certification in medical terminology is helpful.
• Working knowledge of scheduling, general physician practices, and hospital operating room workflows.
• Demonstrated ability to collaborate cooperatively with physicians, all staff members, and external customers.
• Strong problem‑solving skills.
• Strong attention to detail.
• Working knowledge of computers and basic programs including Excel and Word.

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.*

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing

US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non‑merit based factors.