Regional Project Administrator (TCT)

The Colorado Trust; Denver (CO); On-site; USD 69,000 - 81,000; Full time

Job summary

The Colorado Trust is seeking a Regional Project Administrator to support Community Partnerships in the Denver area. You will work with the community partner to ensure timely delivery within scope and budget, handling documentation, logistics, and back-office support.

Some travel and evening/weekend work is expected. The role requires at least 3–5 years in administrative support, proficient Microsoft Office use, and strong communication skills in English (Spanish preferred).

Qualifications

• Three to five years of experience and/or training in administrative support.
• Proficiency with Microsoft Office 365 and online collaboration tools.
• Strong communication and interpersonal skills across diverse groups.
• English required; Spanish preferred.

Responsibilities

• Develop project scopes and objectives, creating timelines and setting benchmarks in coordination with stakeholders.
• Predict resources needed to reach objectives; manage resources efficiently.
• Develop project schedules and work plans; manage from inception to completion.
• Manage vendor contracts and relationships.
• Assist with budgeting and financial reporting.
• Serve as point of contact for project participants with professional communication.
• Create and manage files; coordinate supplies and travel.

Skills

Administrative experience

Time management

Communication skills

Bilingual English/Spanish

Education

High school diploma

Tools

Microsoft Office 365

Basecamp

Google Docs

Doodle

Monday

Zoom

Job description

The regional project administrator reports to and works closely with the community partner to provide direct support for the Community Partnerships work in the region by ensuring that all projects are delivered on time, within scope and within budget. This support includes meeting documentation and logistical coordination, as well as financial and back-office support. This position supports a remote team doing community-level work and is largely office-based in the Community Partnerships region ( see map on website ). For the Denver Metro region, the office will be based in Denver. Frequent travel, and some evening and weekend work is required.

Responsibilities

• Develop project scopes and objectives, creating timelines and setting benchmarks in coordination with stakeholders
• Predict resources needed to reach objectives; manage resources in an effective and efficient manner
• Develop project schedules and work plans; manage them from inception to completion
• Manage vendor contracts and relationships
• Manage regional facilities and operations
• Assist with creating, maintaining and adhering to budgets
• Serve as point of contact for all project participants, corresponding in a professional and timely manner
• Establish, maintain and manage files
• Coordinate office supply needs for the region
• Coordinate, schedule and organize activities for the community partner, including meetings and travel. This includes logistical support for meeting space, catering, interpretation and translation services, supplies, child care services and more
• Create, review and process monthly expense reports and invoices
• Adhere to The Colorado Trust’s policies and procedures while managing and organizing regional activities
• Support resident team members and/or remote organizers in using communication and collaboration tools such as Basecamp and Google Drive
• Other duties as assigned.

Qualifications

• High school diploma or equivalent
• Three to five years of experience and/or training in administrative support; OR a commensurate combination of education and experience
• Passion for and commitment to The Colorado Trust’s health equity vision, and its mission of advancing the health and well-being of the people of Colorado
• Ability to communicate effectively and respectfully with people of diverse backgrounds, especially across race, ethnicity, gender and class
• Commitment to issues of community, diversity, equity, integrity and fairness
• Comfort serving collaborative teams of colleagues both on-site and remotely
• Ongoing commitment to improving skills and knowledge acquisition
• Ability to handle confidential issues with discretion
• Action-oriented, self-starter who can work well independently and in teams
• Ability to effectively manage time and meet deadlines
• Comfort creating and adhering to organized systems within dynamic community environments
• Flexible and adaptable when faced with competing projects, timelines and priorities
• Proficient oral and written communication skills, in English (required) and Spanish (preferred)
• Excellent interpersonal skills, with sensitivity to cultural communication differences
• Ability to communicate via email and phone, demonstrating timely responsiveness
• Ability to operate standard office equipment (e.g., computers, printers, scanners)
• Proficiency in Microsoft Office 365 and other software (e.g., Basecamp, Monday, Google Docs, Doodle, Zoom)
• Experience with coding invoices and understanding budget coding structures
• Ability to create and maintain effective systems of organizing information, materials and communication
• Proven ability to problem-solve and follow up appropriately on process and procedural issues using good judgment
• Ability to sit for up to four hours at a time, namely in meetings
• Ability to lift boxes weighing up to 30 pounds
• Valid driver’s license and reliable vehicular

Salary range

$68,500-$81,000, depending on experience. The Trust provides employees a comprehensive and competitive benefits package.

The Trust seeks talented, team-oriented individuals, dedicated to our goal of advancing the health and well-being of the people of Colorado. Additionally, as an Equal Opportunity Employer, we welcome a diversity of perspectives and experiences among our staff. For more information, please visit www.coloradotrust.org.