Regional Planner/Scheduler (Mobile)

cw; Austin (TX); On-site; USD 67,000 - 79,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life insurance

Disability insurance programs

Paid and unpaid time away from work

Job summary

Cushman & Wakefield is seeking a Regional Planner/Scheduler (Mobile) to manage planning and scheduling of maintenance across assigned accounts with strong CMMS focus. You will coordinate with supervisors, track resources, and optimize work order flow to meet customer needs.

The role emphasizes data-driven planning, safety, and effective communication between O&M teams and account management to ensure timely completion of tasks and accurate reporting.

Qualifications

• High school/GED with equivalent experience required; Associate degree preferred.
• Ability to communicate information clearly and manage time effectively.
• Proficiency with CMMS and Excel for reporting and tracking work orders.

Responsibilities

• Schedule maintenance activities including service requests and preventive/corrective maintenance.
• Analyze resource requirements and assign mechanical, electrical, and engineering services as needed.
• Coordinate maintenance activities with other departments and prepare work packages (materials, labor, tools, procedures).
• Ensure work packages are complete and resources are available before scheduling.
• Maintain CMMS backlog and asset registry; QA in work order process.
• Communicate with Building Manager to determine scope and priority of work.
• Administer preventive maintenance tracking and distribute work to supervisors.
• Act as liaison between O&M staff and requesting department for planning and scheduling.

Skills

Communication skills

Time management

Administrative skills

Microsoft Excel

CMMS navigation

Planning and organization

Blueprint interpretation

Work order prioritization

Education

High school/GED and associate degree preferred

Tools

CMMS

MS Excel

Job description

Regional Planner/Scheduler (Mobile)

Job Description

This role combines the responsibilities of the Planner and the Scheduler function. Primarily responsible for receiving all written and electronic customer work requests, verify completeness of all entries, enter information into CMMS, determine appropriate supervisor and make assignments - issue work order. Plans and schedules work utilizing maintenance management systems (CMMS, et al) and standard procedures to optimize maintenance resource utilization and productivity. Responsible for effective configuration and utilization of CMMS, including data capture, backlog management, labor management / resource productivity, performance reporting, material management, etc. as required to meet the strategic long-term objectives of the CUSTOMER Engineering team. Team spirit and commitment to customer service is required.

This position is responsible for managing all activities related to planning and scheduling operations, maintenance, and engineering resources by performing the following duties personally or through subordinate supervisors

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Schedule maintenance activities including service requests and preventive/corrective maintenance. Work closely with the account. Management team to ensure effects on operations are recognized, well planned and coordinated. Develop, generate and disseminate the maintenance schedule.
• Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as required. Identify resources and materials required to execute the requested work.
• Coordinate maintenance activities and details with other departments, preparing specifications and work packages. (Work packages include materials, labor, special tools/equipment and written procedures to insure a safe & efficient working environment. Where Work Permits are required, verify completeness and include with work packages.)
• Ensure the work packages are complete and all materials, labor and equipment are available prior to scheduling work. Ensure plans, schedules and resources needed are well-defined, documented and meet customer requirements. Perform QA function in work order process.
• Maintain a comprehensive backlog of all maintenance activity by work type (CMMS). Recognize the priority of the work order backlog and re-schedule when appropriate seeking direction from the Work Manager.
• Maintain an accurate asset registry within the CMMS.
• Communicates with Building Manager/Requester to determine total scope of work and priority of the project or service request work to be performed. Submits written notifications to Building Managers to coordinate upcoming shutdowns.
• Administers the preventative maintenance tracking and documentation programs, assigns and distributes the work to the appropriate supervisor, reviews scope and frequency of assignments with the supervisor and makes changes where required.
• Acts as a contact/liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team.
• Reviews monthly performance reports for accuracy and make corrections when necessary. Ensures all established costs, quality, and delivery commitments are met. Reviews production and operating reports and highlights the resolution of operational and maintenance problems.

OTHER ESSENTIAL FUNCTIONS / DUTIES

• Collaborate with the account management team and CUSTOMER management team to identify, develop, and deploy best practices (i.e. safety, quality control, training, standards and qualifications, maintenance practices, etc.).
• Attends daily/weekly meetings to develop the next day/week's schedule, reviews the status of scheduled work orders, and discusses new, incoming work orders.
• Recommends and arranges alternatives for resource schedule constraints - eg. change assignments, over-time, utilization of 3rd party.
• May estimate job requirements for preventative maintenance activities including number/type of O&M staff to be assigned and number of man-hours per task.
• May identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations. May review utilization and cost data to recommend corrective actions to reduce costs.
• Performs administrative activities associated with the effective management of operations, including compiling, storing and retrieving data for reports.
• Other duties as assigned

JOB FUNCTIONS: PERCENTAGE OF TIME SPENT BY CATEGORY

SAFETY 10%

PJHAs / Observations / Communications / Permits

PERFORM ASSIGNED TASKS / ADMINISTRATIVE

Job estimating, Work Order Completion / Feedback 65%

Customer Relations

Maintain daily job status update system and scheduling

MEETINGS 20%

Safety, Planning/Scheduling, Employee(s), Customer

BREAKS/LUNCH 5%

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education

• High school/GED with equivalent experience; Associates degree in maintenance technology, preferred.

Skills

• The ability to communicate information and ideas so others will understand.
• Time management skills.
• Good administrative and mathematical skills with willingness to handle paperwork.
• Have a working knowledge of personal computers. Able to navigate CMMS and MS Excel.
• Have good planning and organizational skills.
• Ability to understand what constitutes good instructions.
• Ability to interpret blueprints and shop drawings.
• Understanding of the proper use of work orders, priorities, scheduling, etc.
• Ability to keep multiple jobs in controlled motion—simultaneously.
• Style and capability commanding respect within both maintenance and operating organizations.

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs.
• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance programs
• Paid and unpaid time away from work
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

Cushman & Wakefield provides eligible employees with competitive pay, which may vary depending on factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 67,150.00 - $79,000.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.