Regional Planner/Scheduler

cw; Chicago (IL); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

Health, vision and dental insurance

Flexible spending accounts

Retirement savings plans

Life and disability insurance

Paid time away from work

Job summary

Cushman & Wakefield is seeking a Regional Planner/Scheduler in Chicago to optimize maintenance resources and ensure safe, efficient work packages. This role combines planning, CMMS administration, and inventory management to meet long-term reliability objectives.

The position emphasizes collaboration with account management and operations teams, maintaining backlog, and ensuring accurate reporting and material readiness for all scheduled work.

Qualifications

• High school diploma or GED; associate degree preferred in maintenance technology.
• Strong communication and time management skills are required.
• Experience with CMMS and MS Excel is preferred.
• Ability to read blueprints and understand work packages.

Responsibilities

• Schedule maintenance activities and preventive/corrective work with close coordination to minimize operational impact.
• Analyze resource requirements and assign mechanical, electrical, and engineering services.
• Coordinate with departments and prepare specifications/work packages for safety and efficiency.
• Ensure materials, labor and equipment are available before scheduling work; QA the work order process.
• Maintain CMMS backlog and asset registry; monitor performance reports for accuracy.
• Collaborate with account and management teams to improve planning and scheduling practices.

Skills

Communication skills

Time management

Administrative skills

MS Excel

Planning & organization

Blueprint reading

Work order knowledge

Multitasking

Education

Associate degree in maintenance technology

High school diploma

Tools

CMMS

MS Excel

Job description

Regional Planner/Scheduler

This role combines the responsibilities of the Planner/Scheduler, CMMS Administrator, and Inventory Management Specialist. Primarily responsible for receiving all written and electronic customer work requests, verifying completeness of all entries, entering information into the CMMS, determining appropriate supervisor, and assigning work orders. The Regional Planner/Scheduler plans and schedules work utilizing the computerized maintenance management systems (CMMS, etc) and standard procedures to optimize maintenance resource utilization and productivity. Responsible for effective configuration and utilization of the CMMS, including data capture, backlog management, labor management/resource productivity, performance reporting, material management, etc. as required to meet the strategic long-term objectives of the RME (reliability, maintenance and engineering) team.

Team spirit and commitment to customer service is required.

This position is responsible for managing all activities related to planning and scheduling operations, maintenance, and engineering resources by performing the following duties personally or through subordinate supervisors

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Schedule maintenance activities including service requests and preventive/corrective maintenance. Work closely with the account. Management team to ensure effects on operations are recognized, well planned and coordinated. Develop, generate and disseminate the maintenance schedule.
• Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as required. Identify resources and materials required to execute the requested work.
• Coordinate maintenance activities and details with other departments, preparing specifications and work packages. (Work packages include materials, labor, special tools/equipment and written procedures to insure a safe & efficient working environment. Where Work Permits are required, verify completeness and include with work packages.)
• Ensure the work packages are complete and all materials, labor and equipment are available prior to scheduling work. Ensure plans, schedules and resources needed are well-defined, documented and meet customer requirements. Perform QA function in work order process.
• Maintain a comprehensive backlog of all maintenance activity by work type (CMMS). Recognize the priority of the work order backlog and re-schedule when appropriate seeking direction from the Work Manager.
• Maintain an accurate asset registry within the CMMS.
• Communicates with Building Manager/Requester to determine total scope of work and priority of the project or service request work to be performed. Submits written notifications to Building Managers to coordinate upcoming shutdowns.
• Administers the preventative maintenance tracking and documentation programs, assigns and distributes the work to the appropriate supervisor, reviews scope and frequency of assignments with the supervisor and makes changes where required.
• Acts as a contact/liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team.
• Reviews monthly performance reports for accuracy and make corrections when necessary. Ensures all established costs, quality, and delivery commitments are met. Reviews production and operating reports and highlights the resolution of operational and maintenance problems.

OTHER ESSENTIAL FUNCTIONS / DUTIES

• Collaborate with the account management team and client management team to identify, develop, and deploy best practices (i.e. safety, quality control, training, standards and qualifications, maintenance practices, etc.).
• Attend daily/weekly meetings to develop the next day/week's schedule, reviews the status of scheduled work orders, and discusses new, incoming work orders.
• Recommend and arrange alternatives for resource schedule constraints - eg. change assignments, over-time, utilization of 3rd party.
• May estimate job requirements for preventative maintenance activities including number/type of O&M staff to be assigned and number of man-hours per task.
• May identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations. May review utilization and cost data to recommend corrective actions to reduce costs.
• Perform administrative activities associated with the effective management of operations, including compiling, storing and retrieving data for reports.
• Other duties as assigned

JOB FUNCTIONS: PERCENTAGE OF TIME SPENT BY CATEGORY

SAFETY 10%

PJHAs / Observations / Communications / Permits

PERFORM ASSIGNED TASKS / ADMINISTRATIVE

Job estimating, Work Order Completion / Feedback 65%

Customer Relations

Maintain daily job status update system and scheduling

MEETINGS 20%

Safety, Planning/Scheduling, Employee(s), Customer

BREAKS/LUNCH 5%

QUALIFICATIONS: To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education

• High school/GED with equivalent experience; Associates degree in maintenance technology, preferred.

Skills

• Good oral/written communication skills and possess tact.
• Time management skills.
• Strong administrative and mathematical skills with willingness to handle paperwork.
• Have a working knowledge of personal computers. Able to navigate CMMS and MS Excel.
• Have good planning and organizational skills.
• Ability to understand what constitutes good instructions.
• Able to read blueprints and shop drawings.
• Understanding of the proper use of work orders, priorities, scheduling, etc.
• Ability to keep multiple jobs in controlled motion - simultaneously.
• Style and capability commanding respect within both maintenance and operating organizations.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The compensation for the position is: $ 61,582.50 - $72,450.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”