Regional Office & Facilities Manager

State of Washington

Bremerton (WA)

On-site

USD 49,000 - 66,000

Full time

11 days ago

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Job summary

State of Washington's Department of Children, Youth, and Families seeks an Office Manager in Bremerton Region 5 to coordinate facilities, supervise clerical staff, manage budgets and records, and liaise with landlords and vendors. The role requires experience in planning, organizing, and coordinating in a busy office setting, with a focus on safety, space utilization, and operational efficiency.

The incumbent will manage day-to-day facility duties, supervise staff, handle expense reports,

Qualifications

Bachelor's degree in business administration or closely allied field with one year of supervisory experience in planning, organizing, and coordinating work in a business office.
Equivalent education and experience totaling five years with one year supervisory in planning/ coordinating in a business office.
One year of State service as Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.
Two years in State service as Administrative Assistant 1 or Human Resources Assistant 1.

Responsibilities

Facilities Coordination and Office Management.
Supervise clerical staff and oversee purchasing and budgeting.
Coordinate with landlords, vendors, and security to maintain office operations.
Plan space, layouts, equipment, and records management.
Provide coordination for fleet, permits, and safety measures.

Education

Bachelor's degree in business administration or closely allied field

Tools

Microsoft Office

Job description

Description

Our vision is to ensure that “Washington State’s children and youth grow up safe and healthy— thriving physically, emotionally, and educationally, nurtured by family and community."

Job Title: Office Manager

Location: Bremerton, WA - Region 5. (Region Map). Full-time/permanent. Work duties will be performed in an office environment. Some travel is required to other offices and collocated offices for supervision and office management. Travel for training, conferences, or to attend meetings may be necessary.

Closes: 08/30/2026

Salary: $49,296 - $66,072 Annually.

The Department of Children, Youth, and Families (DCYF) is seeking an Office Manager for Region 5 Field Operations Bremerton Office who acts as the facility coordinator for the office/building and supervises clerical staff. Within DCYF, the Office Manager is the primary contact person who provides liaison services for CW Field Operations, including headquarters divisional staff, UW Alliance, local office PBX telecommunications, Bremerton office management team safety committee chair, and LEP interpreter services. We are seeking someone with strong supervisory experience, including responsibility for planning, organizing, and coordinating work in a business office. If this sounds like you, apply today!

Click here to learn more about DCYF.

The Opportunity

This position is responsible for the overall day-to-day facility management duties under the Bremerton Area Administrator, consisting of 55-plus staff and additional employees from UW Alliance, State, and Regional Programs. This scope of work includes supervising office clerical support staff, managing expense reports and forecasts, security systems monitoring, employee ID badges and daily updates, designing office space layouts, and records management. This position acts as the facility coordinator for the office/building, serving as liaison with the landlord, security contractors, building vendors, and others regarding facility maintenance in the Bremerton Office. This position applies specialized knowledge and independent judgment in resolving technical problems within established guidelines. This position provides direct support to managers, coordinates/completes the preparation of documents, and participates in budget/expenditure control, equipment/supplies purchases, and report preparation.

Some Of What You'll Do

Main duties include Facilities Coordination, Office Management, Fiscal/Purchasing, Supervision, and Support to Area Administrator.
Acts as the direct liaison with building managers, vendors, contractors, regional business center, and agencies regarding office maintenance.
Coordinates the completeness of work requests and acquires resources needed to accomplish changes in workstations.
Coordinates with OSSD and DCYF Regional Business Center to order and dispose of equipment, furniture, and supplies.
Evaluates business and staff needs to determine requirements for remodeling jobs.
Acts as vehicle coordinator, working with regional and headquarters staff regarding mileage, tracking, accident reporting, and maintenance scheduling for state vehicles.
Monitors state vehicles, coordinates routine maintenance, schedules vehicles, and maintains mileage logs.
Oversees control system for keys being issued/returned, issues and maintains control of proximity cards to building occupants.
Ensures the fire security alarm system and building security system are maintained.
Plans and implements lease renewal process and establishes fiscal plans.
Coordinates the annual completion of office risk self-assessments.
Monitors budget status for FTE’s and discretionary expenditures.
Prepares office actuals and forecasts for administrator use in budget planning cycles.
Serves as a liaison with landlords, contractors, vendors, and others regarding facilities maintenance.
Conducts training, assigns and schedules work, and acts on leave requests.
Participates in staff evaluations and assignment of staff duties.
Establishes office procedures, standards, priorities, and deadlines.
Performs complex secretarial duties such as ordering supplies, processing mail, performing reception duties, maintaining a central filing system, faxes, photocopying, and processing disclosure requests.
Provides support and coaching regarding interaction with clients.
Coordinates, reviews, and ensures adequate reception coverage, and provides clear and consistent direction and training.
Supervises clerical staff and provides support to the social services staff.
Coordinates the agency's concrete goods.
Inventory control and processes orders.
Provides direct technical and administrative support to the Area Administrator.

What We're Looking For (Required Qualifications)

A Bachelor's degree involving major study in business administration or closely allied field AND one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.

Equivalent education and experience totaling five (5) years. One year must include supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.

One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.

Two years in State service as an Administrative Assistant 1 or Human Resources Assistant 1.

AND

The ability to take action to learn and grow.
The ability to take action to meet the needs of others.

Preferred/Desired Qualifications

Knowledge of office organization, methods, management principles, inventory control, records management, and supervisory techniques.
Ability to plan, organize, supervise central office services, assign, review, and coordinate work production.
Ability to develop procedures for the most effective utilization of space, equipment, and personnel.
Previously demonstrated experience operating a computer, keyboarding, and utilizing Microsoft Office products.
Previously demonstrated experience drafting, editing, and sending electronic correspondence.
Previously demonstrated experience researching and navigating internet browsers.
Previously demonstrated experience editing, proofreading, and drafting memos and written documents.
Previously demonstrated experience prioritizing multiple assignments in an office environment.
Previously demonstrated ability to effectively communicate with management, peers, clients, and the public.
Previously demonstrated ability to work effectively in a diverse and fast-paced environment.
Previously demonstrated ability to provide high levels of customer service.
Previously demonstrated ability to operate vehicles for maintenance/repair transport.
Previously demonstrated ability to handle inquiries and complaints promptly and professionally.
Previously demonstrated ability to maintain confidentiality in all aspects of the job.

How do I apply?

Complete Your Applicant Profile And Attach The Following

Cover Letter
Resume
Transcripts (Copy of college transcripts, if applicable).

Supplemental Information

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position requires a minimum of at least two years of driving experience and a valid driver’s license.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit: Public Employee Benefits Board (PEBB).

If you would like to request an accommodation throughout the application/interview process, contact DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, the individual will be required to provide their official discharge documentation, such as a DD Form 214, NGB Form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the Social Security number before attaching any documents. For additional information on Veterans’ Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

2026-06988

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement And Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

The following questions will be used to verify qualifications. Any variation in your answers verified through the review process may delay your application. You will be asked to verify your education, experience, and the information provided on your online application, including your responses. Accuracy is essential.

I have read and certify I understand the statement above.

02

Please select the response that best describes how you qualify for this position.

I have a Bachelor's degree involving major study in business administration or a closely allied field AND one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
I have an equivalent education and experience totaling five years involving responsibility for planning, organizing, and coordinating work in a business office. I also have one year of supervisory experience, which is required.
I have one year of experience in State service as an Administrative Assistant 2 (AA2), Human Resource Assistant 2 (HRA2), or Data Compiler 3.
I have two years in State service as an Administrative Assistant 1 (AA1) or Human Resources Assistant 1 (HRA1).
I have None of the above.

03

Please briefly describe how/where you gained the experience/education indicated in the previous questions. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."

04

How many years of "SUPERVISORY EXPERIENCE" do you have planning, organizing, and coordinating work in a BUSINESS OFFICE? (This work experience must be supervisory.)

I do not have supervisory experience.
I have LESS than 1 year of experience.
I have 1 - 2 years of experience.
I have 2 - 3 years of experience.
I have 3 - 4 years of experience.
I have 4 - 5 years of experience.
I have 5 - 6 years of experience.
I have 6 - 7 years of experience.
I have 7 - 8 years of experience.
I have 8 - 9 years of experience.
I have 9 - 10 years of experience.
I have MORE than 10 years of experience.

05

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this supervisory experience, please write "none." Please do not write "see application/resume/cover letter."

06

How many years of paid work experience do you have editing, proofreading, and drafting memos and written documents as a function of your job?

I have LESS than 1 year of experience.
I have 1 - 2 years of experience.
I have 2 - 3 years of experience.
I have 3 - 4 years of experience.
I have 4 - 5 years of experience.
I have 5 - 6 years of experience.
I have 6 - 7 years of experience.
I have 7 - 8 years of experience.
I have 8 - 9 years of experience.
I have 9 - 10 years of experience.
I have MORE than 10 years of experience.
I do not have this experience.

07

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."

08

How many years of experience do you have in State service in an administrative role, data compiler, or in human resources?

I have LESS than 1 year of experience.
I have 1 - 2 years of experience.
I have 2 - 3 years of experience.
I have 3 - 4 years of experience.
I have 4 - 5 years of experience.
I have 5 - 6 years of experience.
I have 6 - 7 years of experience.
I have 7 - 8 years of experience.
I have 8 - 9 years of experience.
I have 9 - 10 years of experience.
I have MORE than 10 years of experience.
I do not have this experience.

09

Please briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Please do not write "see application/resume/cover letter."

10

This position requires a criminal background check prior to employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Are you willing to undergo a criminal background check as a condition of employment?

11

DCYF - How did you hear about this job opportunity?