Regional Office Administrator

Bowman and Brooke; Charlotte (NC); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health care: medical, dental, vision

Life & disability insurance

Paid time off

Retirement savings plan

Nine paid holidays

Employee assistance program

Casual atmosphere

Job summary

Bowman and Brooke LLP in Charlotte, NC seeks a Regional Office Administrator to oversee the Charlotte and Columbia offices, leading HR, recruiting, onboarding, facilities, and budget planning, plus coordinating internal and outsourced services.

The role demands exceptional leadership, strong organizational and project management skills, and the ability to manage multiple priorities in a fast-paced law firm environment, with occasional travel to other offices.

Qualifications

• Bachelor’s degree or equivalent in business management, HR, or related discipline.
• Minimum of 5 years leadership experience in a fast-paced law firm environment.
• Strong organization, detail orientation, and project management skills.
• Ability to interpret situations quickly and act decisively.
• Comfortable working with strong personalities and clients.

Responsibilities

• Coordinate with national HR, Finance, IT, Records, and Marketing to implement firm policies and programs.
• Lead recruitment, selection, and onboarding for the office.
• Practice MBWA to stay informed, gain commitment, and reinforce leadership value.
• Coach for success and implement disciplinary actions when needed.
• Coordinate performance management processes.
• Review budgets, purchasing, and invoice processing.
• Ensure effective facility operations and resources, including moves.
• Facilitate monthly team meetings to drive education and direction.
• Maintain communication with local Managing/Co-Managing Partners.
• Stay informed about local issues/events and implement safety strategies.
• Oversee office entertainment events (summer outings, holidays, etc.).
• Travel for meetings or to provide on-site support across the firm.

Skills

Leadership

Urgent environment

Facilities management

Attention to detail

Quick interpretation

Stakeholder management

Sense of humor

Education

Bachelor’s Degree in Business Management / HR

Microsoft Office proficiency

5 years leadership in law firm

Tools

Aderant Expert (CMS)

iManage

MS Office Suite

Job description

Description

Bowman and Brooke LLP is a national product liability law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits throughout all 50 states. We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We continue to grow and are actively seeking a Regional Office Administrator with demonstrated effective leadership and management skills to oversee our Charlotte, North Carolina and Columbia, South Carolina locations. The Regional Office Administrator will manage all local human resources functions including performance management, recruiting, and onboarding, team building, facility management, budget planning, and in-house and outsourced services.

Responsibilities

• Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office.
• Lead the recruitment, selection, and onboarding efforts of the office.
• Practices MBWA (Management by Walking Around) to keep abreast of issues, gain commitment from the team and instill confidence in leadership value.
• Coach for success and implement disciplinary actions when appropriate.
• Coordinate the performance management process.
• Review budgets, purchasing, and invoice processing.
• Ensure an effective functioning facility by using best business practices to manage resources, services, and processes. Experience with office moves preferred.
• Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
• Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners.
• Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
• Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur.
• Ability to travel for meetings or to provide additional on-site support across the firm.

Qualifications

• Exceptional management and leadership skills, evidenced through successful outcomes and team guidance
• Experience working in an often-urgent environment with high internal and external client service expectations
• Experience with property and/or facility management
• Attention to detail, strong organizational skills, and project management skills
• Innate ability to interpret a situation quickly and act on it
• Confident and comfortable working with strong personalities
• Sense of Humor

Education And Experience

• Bachelor’s Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience
• Solid working knowledge of the Microsoft Office Suite. Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus
• Minimum of 5 years previous leadership experience in a fast-paced law firm environment required

Benefits

We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability, domestic partner benefits; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more! We enjoy a casual atmosphere and attire.

Equal Opportunity Employer