Regional Manager of Facilities - Carolinas

Charter Schools USA Inc.; Fort Lauderdale (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Charter Schools USA (CSUSA) is seeking a Regional Manager of Facilities to oversee the maintenance and operations of multiple school facilities across various states. The role requires ensuring contracts meet specifications, staying within budgets, and coordinating preventive maintenance with in-house staff and contractors.

The position involves managing safety, code compliance, and capital projects, while liaising with school administration, vendors, and boards.

Qualifications

• Bachelor's degree or higher from an accredited institution; preferred majors include construction, project management, business, personnel administration, or related field.
• 7+ years of property/facilities management experience and/or construction trade experience.
• Commitment to company values.
• May perform other duties assigned.

Responsibilities

• Assist Facilities Supervisor(s) with scheduling and tracking work orders, including preventive maintenance work orders.
• Assist the VP of Facilities with day to day operations of a portfolio educational facilities and properties.
• Create and build preventative maintenance processes and monitoring systems for extended life of facility related components.
• Develop Repair and Maintenance budgets, annual and long term Capital Improvement budgets.
• Develop, compile, implement, and maintain detailed records and tracking systems for facilities operations and maintenance costs, contracts, and expenditures for multiple locations.
• Direct and oversee the functionality and safety of multiple facilities, in and out of state, ensuring code and contract compliance with local governing charter boards, school districts, health, fire, and building departments, EPA, and other governing agencies.

Skills

Facilities management

Budgeting

Contract negotiation

Vendor coordination

Education

Bachelor's degree

Tools

MS Excel

Contract Management Software

Job description

Introduction

As a pioneer in the Charter school movement,CSUSA is one of the fastest-growing education management organizations in the United States,providing a wide variety of educational choices to over 82,000 students in more than 150 schoolsacross Florida, South Carolina, North Carolina,and Louisiana.

Charter Schools USA is an Equal Opportunity Employer.

Overview

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Regional Manager of Facilities, you will ensure contracts are bid to appropriate specifications, within budgets, existing facilities are well-maintained, maintenance & repairs are appropriately scheduled and tracked.

Responsibilities

• Assist Facilities Supervisor(s) with scheduling and tracking work orders, including preventive maintenance work orders, with in-house facilities maintenance team, including initial review and approval of requests, when necessary.
• Assist the VP of Facilities with day to day operations of a portfolio educational facilities and properties.
• Create and build preventative maintenance processes and monitoring systems for extended life of facility related components.
• Develop Repair and Maintenance budgets, annual and long term Capital Improvement budgets.
• Develop, compile, implement, and maintain detailed records and tracking systems and processes for facilities operations and maintenance costs, contracts, and expenditures for multiple locations.
• Direct and oversee the functionality and safety of multiple facilities, in and out of state, ensuring code and contract compliance with local governing charter boards, school districts, health, fire, and building departments, EPA, and other governing agencies
• Effectively analyze and prioritize issues, data, information and facility related events dealing with emergency and safety related problems and communicate clearly to stakeholders and chain-of --command.
• Interact with, coordinate, and serve as a liaison between schools and contractors, vendors and landlords.
• Lead in writing standards, specifications, and contracts for various trades, and evaluating multiple bid proposals for completeness and accuracy.
• Lead, manage and communicate information about capital projects and property rehabilitation's, including, but not limited to, scheduling, budgeting and complying with contractor bidding standards
• Maintain and monitor building compliance with Building Codes & Standards for local, city, county, state, and federal agencies.
• Maintain and monitor staff and contractor/vendor compliance with federal and state laws, including Building Codes & safety standards required by local, city, county, state, and federal agencies.
• Manage negotiating, bidding, contracting and maintaining facility related contracts for: landscaping & irrigation; HVAC; janitorial services; pest control; paving & concrete, resurfacing, striping; painting interior & exterior; security, elevator & fire alarm monitoring; plumbing, electrical, flooring, and related facility repairs.
• Manage team of Facilities Supervisors and supporting staff assigned responsibility for all aspects of multiple school facilities operations, focusing on property management and maintenance of buildings and physical assets.
• Monitor and manage current business budget plans.
• Monitor contracts for compliance, control costs, and perform quality control inspections to ensure adherence to contract specifications and industry standards.
• New schools setup: Interview and hire staff, solicit bids and execute agreements for school services, attend punch-list walkthroughs and school turn-over meetings. Assist in set up of temporary offices if required.
• Participate with multiple educational boards and create quarterly Facility Reports for stakeholders
• Perform regular Quality Assurance inspections
• Perform timely site inspections, record findings and meet with school administration to discuss the assessment.
• Prepare for and participate in Board Meetings. Provide written reports and documentation as required.
• Prepare, solicit and evaluate bids for services required to maintain properties and perform capital improvements. Make recommendations for contractor/vendor selection and oversee contractor/vendor activities and schedules once awarded. Monitor contracts for compliance, control costs, and perform quality control inspections to ensure adherence to contract specifications and industry standards.
• Promote and participate, successfully, in training programs to increase both staff and individual proficiency in skills related to current job assignments.
• Provide support and facilities expertise to school administrations based on department guidelines.
• Review and coordinate Project Planning requests from schools. Receive requests, support scoping/pricing; manage projects upon approval.
• Review and evaluate employee performance, develop, mentor, counsel, and train accordingly
• Travel to assigned locations as required to ensure maintenance of the appropriate level of service and support.
• Travel within and outside the state as the job dictates.
• Troubleshoot, and manage solutions together with schools, in-house facilities staff, and vendors.
• Ensure adherence to good safety procedures.
• Follow federal and state laws, as well as company policies.
• Perform other duties as delegated by VP of Facilities Support.

Requirements

• refer a bachelor's degree or higher from an accredited institution; preferred degree majors include construction, project management, business, personnel administration, or a related field but not mandatory.
• 7+ years of property/facilities management experience and/or construction trade experience.
• Commitment to company values.
• May perform other duties assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.