Regional Maintenance Manager (Multi-Family Affordable Housing)

Pratum Companies; False Pass (AK); On-site; USD 90,000 - 130,000; Full time

Job summary

Pratum Companies in Philadelphia, PA is seeking a Regional Maintenance Manager to oversee maintenance for a multi-state portfolio of affordable apartment communities.

The position is based in Philadelphia (with possible Newark, NJ) and involves travel to properties across PA, NY, NJ, MD, and DC. The role emphasizes preventive maintenance, safety, and cost-effective operations, collaborating with property managers and Pratum leadership.

Responsibilities

• Inspect Site, Building and Units to identify maintenance issues and schedule work
• Supervise capital projects as needed
• Coordinate with Regional Property Manager and ownership on special projects
• Manage and monitor maintenance budget and cost control including staff and outside contractors
• Ensure OSHA/EPA safety compliance and safe work environment
• Develop and implement Emergency and Disaster Plans and safety procedures

Job description

Job Description

Job Description

Regional Maintenance Manager - Philadelphia, PA - (PA/NJ/NY/MD/DC Region)

The Regional Maintenance Manager, oversees all maintenance, in-house and contract repair work for a multi-state portfolio of multi-family affordable apartment communities. This position will be based in Philadelphia, PA (could also accommodate being based in Newark, NJ), but will travel to properties in PA, NY, NJ, MD, and DC. This role will take a portfolio manager’s approach to ensure systematic, comprehensive and consistent processes and practices across the portfolio, ensure safe, clean and orderly environments with optimum curb appeal, excellent property condition with a concern for sustainable practices and products in a cost-effective manner. Ensures compliance and readiness for periodic inspections and site visits by a wide range of investors, agencies and other partners such as HUD (e.g. INSPIRE inspections) and state/local entities etc. This individual will establish and implement a consistent and effective preventive maintenance program across the portfolio, and will work closely with single owner/client representatives to include support and collaboration with development, asset management and Pratum leadership. This role requires the ability to demonstrate outstanding leadership, customer service, organizational, task and time management, and communication skills that contribute to an environment characterized by professionalism, teamwork and mutual respect for staff and residents alike; set example for site staff in matters of interpersonal positivity, customer and client-focused attitude, appearance and demeanor.

PRIMARY/ESSENTIAL DUTIES AND RESPONSIBILITIES

• Regularly and for specific events, such as annual inspections, apartment turnovers, etc., conduct and manage inspections of Site, Building and Units of the property to identify maintenance issues and schedule work needed
• Supervise capital projects as needed
• Coordinate with Regional Property Manager and ownership on other special projects for this property portfolio
• Permit expediting and coordination as needed
• Evaluate properties and teams and make recommendations to property and regional managers
• Manage and assist all aspects of the maintenance budget and cost control processes including staff and outside contractors, material, equipment and tool inventories, major capital improvements and planning
• Stay up-to-date and incorporate industry standards in the utility consumption management and application programs as well as appliances, heating and water plant replacement
• Effectively utilize Yardi or other applicable utility management system resources
• Access Yardi to pull reports and make ready reports
• Prioritize safety and be knowledgeable of OSHA and EPA regulations (MSDS etc.) associated with products/equipment used in the work of the maintenance department
• Be aware of any hazards known or found to be present on properties in an effort to maintain a safe environment for residents, staff and visitors
• Develop, implement, maintain and train all Emergency and Disaster Plans, Integrated Pest Management, Environmental Hazards and all Safety related procedures and policies
• Support procurement and performance services related to maintenance, including, but not limited to, vendor service and general contracts, such as waste disposal, preventive maintenance, pest management, capital projects and repairs at the sites and all associated equipment in a safe and workmanlike manner in accordance with company policies and procedures
• Responsible for managing and planning all periodic inspections and recurring work orders with special emphasis on the preventive maintenance needs of the properties
• Responsible for planning, scheduling, coordinating, and implementing preventive maintenance; maintaining reports and logs relative to replacement and maintenance with warranty dates and serial numbers for HVAC equipment, appliances, vehicles, large power tools and equipment, and all major capital improvements such as carpet and roofing replacement
• Establish systems and processes for sites to manage and protect electronic and physical as-built drawings, warranties, system maintenance and product documentation, and operations and maintenance manuals, including familiarizing oneself with all the