Regional Legal Talent Assistant

Cooley LLP; San Francisco (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

Dental

Vision

Commuter benefits

Life insurance

AD&D

PTO 20 days

Holidays 10

Parental leave

Job summary

Cooley LLP seeks a Regional Legal Talent Assistant to support the San Francisco and Palo Alto offices, providing essential administrative support to the Legal Talent team.

Responsibilities include data entry for applicants, preparing correspondence, scheduling meetings, coordinating candidate travel, and maintaining candidate files. The role requires confidentiality, strong organization, and collaboration with attorneys and staff.

Qualifications

• Available to work overtime as required.
• After orientation, proficient in Microsoft Office suite, iManage and other firm applications.

Responsibilities

• Provide administrative support to the regional Legal Talent team.
• Data entry of applicants into the applicant tracking database.
• Prepare and send response letters to applicants.
• Pull data and prepare status reports from the applicant tracking database.
• Assist in scheduling and materials for committee meetings and events.
• Coordinate candidate travel and maintain candidate files in Worksite.
• Assist with invoice processing and related duties.
• Maintain and update department reports and files.

Skills

MS Office proficiency

Oral and written communication

Attention to detail

Time management

Discretion and confidentiality

Team collaboration

Education

Bachelor’s Degree

Tools

iManage

Job description

Regional Legal Talent Assistant Cooley is seeking a Regional Legal Talent Assistant to join the Legal Talent team and support our San Francisco and Palo Alto offices.

Position summary

The Regional Legal Talent Assistant will provide administrative support to the regional Legal Talent team.

Specific duties include, but are not limited to:

• Recruiting: Data entry of all search firm, direct-apply and on-campus applicants into our applicant tracking database
• Prepare and send response letters to all applicants
• Pull data and prepare status reports on applicant activity from the applicant tracking database
• Conduct research on the recruiting industry, as requested
• Assist in the scheduling and preparation of materials for committee meetings, as well as other meetings and seasonal kick-offs programs
• Assist in organizing and preparing law student and lateral candidate packets for interviewers, coordinating candidate travel, and maintaining all candidate files in Worksite
• Assist with split billing invoice requests for candidate travel
• Assist in the preparation of mass mailings of gifts and informational materials to candidates, incoming summer associates and incoming fall associates
• Assist in planning summer associate events
• Provide administrative support to the team, including, but not limited to: travel coordination, expense report preparation, and processing correspondence (e.g. candidate offer letters, summer and fall informational letters)
• Assist in the preparation of Summer Associate and First Year Associate orientation templates and materials
• Reserve conference rooms and coordinate catering as needed
• Print and organize monthly budget reports
• Assist with invoice processing and the preparation of check requests
• Develop and/or update various administrative forms and create and maintain appropriate files
• Exercise care in the course of work to prevent injuries to oneself and co-workers
• Assist broader legal talent team with department projects and/or administrative duties as needed
• All other duties as assigned

When this role reports to the Director of Law Student Recruiting, the below additional responsibilities apply:

• Responsible for handling non-partner search firm agreements including drafting agreements and updating the applicant tracking database
• Provide assistance with firmwide summer program execution relating to the annual Seascape event and other Summer Associate training programs
• Provide assistance with law school recruiting relating to “Cooley Direct,” Diversity Fellowship recruitment, and law school outreach
• Assist in the maintenance of the Legal Talent department pages on CooleyNet and Cooley.com
• Maintain and audit various department reports and charts, including bar membership, headcount status, deemed/hired, law school and prior employment, sponsorships and events, clerkships, and marketing materials and branded giveaways
• Maintain Legal Talent Outlook calendar
• Maintain Central Worksite files

Skills and experience:

Required:

• Available to work overtime, as required
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

• Bachelor’s Degree
• Prior administrative experience in a professional work environment

Competencies:

• Excellent attention to detail
• Ability to organize, prioritize and coordinate multiple activities
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data
• Possess strong time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Strong verbal and written communication skills
• Professional demeanor and the ability to use initiative, diplomacy and tact
• Team-player with collaborative spirit
• Ability to interact and develop relationships with attorneys, business professionals and candidates

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.00 - $36.00 ($62,400 - $74,880 annually).

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.

In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.

We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.