Regional HR Generalist

Weidner Apartment Homes; Kirkland (WA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan with employer-m

Performance-based bonuses

Paid holidays and vacation

Apartment discount

Job summary

Weidner Apartment Homes in Kirkland, WA is seeking an experienced HR Generalist to manage pre-hire processing, benefits administration, and compliance. This on-site role requires handling Paycom tasks, maintaining records, and coordinating with regional admins on onboarding programs.

You will also administer a full range of benefits, support 401(k) activities, and oversee leave processes in line with applicable laws, ensuring confidentiality and accuracy in all HR operations.

Qualifications

• 2+ years of experience in human resources.
• Strong knowledge of employment law and labor regulations.
• Experience with Paycom HRIS and benefits administration.
• Professional HR certifications preferred.
• Excellent communication and discretion.
• Proficient with Microsoft Office.

Responsibilities

• Process pre-hire paperwork in Paycom HRIS before start date.
• Complete and file new hire documents (I-9, W-4s, direct deposits).
• Maintain employee records complying with laws and policy.
• Support onboarding process with regional admins for efficiency.
• Administer benefits programs (medical, HSA, dental, vision, life, 401(k)).
• Manage benefits enrollment documentation and monthly premium statements.
• Handle 401(k) paperwork (rollovers, QDROs, distributions, loans).
• Assist with leave processes (FMLA, ADA) and certifications.
• Ensure compliance with FMLA, ADA, FLSA, EEO and related laws.
• Coordinate with HR & Payroll Manager on inquiries and policy updates.
• Maintain HR folder data and assist with Paycom tasks as needed.

Skills

HR compliance

Benefits administration

Payroll/HRIS experience

Communication skills

Education

PHR/SHRM-CP certification preferred

Tools

Paycom

Yardi

Microsoft Excel

Job description

Job Details:

Job Location: Kirkland, WA 98034, Position Type: Full Time, Salary Range: $65,000.00 - $75,000.00 Salary, Job Category: Home Office, Position Summary:

Primary Responsibilities:

• Ensure all pre-hire paperwork is completed and processed in Paycom HRIS before the employee’s start date
• Ensure all new hire documents (I-9 forms, W-4s, direct deposit forms, etc.) are correctly completed and filed
• Maintain and update employee records in compliance with labor laws and company policy
• Partner with Regional Admins to continuously assess the onboarding process for efficiency and effectiveness
• Administer a variety of associate benefits programs, including group health, health savings accounts (HSAs), dental and vision, life insurance, 401(k), and wellness benefits; Ensuring all required documentation for benefits enrollment is completed within deadlines
• Manage daily benefits processes for medical insurance, such as enrollments, COBRA, terminations, changes, beneficiaries, and death claims
• Handle 401(k) paperwork including rollovers, QDROs, QMCSOs, distributions, loans, and hardship withdrawals.
• Verify monthly premium statements for all group insurance policies and maintain statistical data related to premiums, claims, and costs. Resolve any administrative issues with carriers
• Distribute materials for benefits orientations, open enrollment, and summary plan descriptions. Provide support to group benefits associates, home office associates, and field staff
• Administer the employee education reimbursement program
• Manage FMLA and other provincial leave processes, including gathering and completing necessary paperwork, determining eligibility, and requesting medical certifications
• Maintain communication with associates on leave to facilitate a smooth and timely return to work, acting as a liaison between associates and managers when needed
• Serve as the point of contact for employee and management inquiries regarding leaves of absence and workplace accommodations. Coordinate with the HR & Payroll Manager as needed
• Ensure company adherence to legal standards, including FMLA, ADA, FLSA, EEO, and other labor regulations
• Collaborate with employees to determine reasonable accommodations to ensure professional success and provide resources and services
• Audit tasks processed by HR Generalists each pay period to ensure compliance with company policies and procedures
• Recommend revisions to company policies to ensure adherence to federal, state, and local regulations
• Handle employment-related inquiries from employees and supervisors, escalating complex or sensitive matters to the Employee Relations Manager / HR & Payroll Manager
• Recommend revisions to company policies to ensure compliance with federal, state, and local employment laws
• Maintain and update HR folder with accurate department information for all employees
• Assist with Paycom tasks as needed
• Troubleshoot associate Paycom Portal access issues and questions timely
• Upload necessary documents into Paycom cloud storage
• Research HR questions received through Ask Here and email, and provide excellent customer service in a timely and positive manner
• Actively stay up to date on HR trends and best practices as well as employment laws and regulations
• Actively participate in a positive team environment through teamwork, communication and excellence in service; Communicate regularly with the Human Resources, Payroll and Recruiting teams
• Actively demonstrate the values of the Weidner Customer Service Vision to team members, associates and external customers

Benefits & Perks

At Weidner Apartment Homes, we value our team members and offer a comprehensive benefits package designed to support your health, financial well-being, and career growth. Eligible on-site employees enjoy:

Health & Wellness

• Medical, Dental, and Vision Insurance
• Employer-paid Basic Life Insurance
• Employee Assistance Program (EAP) providing confidential support for personal, financial, and legal matters; up to three sessions at no cost

Financial Benefits

• 401(k) Retirement Plan with company match of up to 4% of your eligible income
• Opportunities to earn leasing commissions and/or semi-annual performance-based bonuses (position dependent) tied to community performance

Time Away from Work

• Vacation accrual, with no usage waiting period upon accrual
• Sick time accrual, with accrued time usage eligibility after 60 days of employment
• Nine company-designated paid holidays annually

Housing Benefits

• Employee apartment discount available at Weidner communities, subject to availability and community guidelines

Join Weidner Apartment Homes and become part of a team that values your contributions and invests in your success.

Qualifications:

• 2+ years of experience in human resources
• Strong knowledge of employment law, labor standards, and HR best practices and ability to interpret and apply sections of laws, guidelines, regulations, and policies
• Knowledge of federal and state FMLA, ADAAA, and pregnancy leave requirements; Specialized certification or training on FMLA/leave administration preferred
• Professional HR certifications such as PHR, SHRM-CP, or similar preferred
• Excellent communication and interpersonal skills with the ability to handle sensitive situations with diplomacy and discretion
• Strong problem-solving and conflict resolution abilities
• Attention to detail and ability to manage multiple cases and large projects simultaneously
• Strong ethical standards and the ability to maintain confidentiality
• Proficiency in HRIS and case management tools
• Experience with Paycom and Paycom Reporting desired
• Consistent close attention to detail and processes required
• Experienced in Microsoft products is a must (Word, Excel, PowerPoint and Outlook)
• Yardi and Paycom experience preferred; Willing and able to learn new software programs
• High degree of integrity with ability to keep sensitive information confidential
• Detail oriented with strong analytical and investigative skills
• Professional and positive demeanor and excellent interpersonal customer service skills
• Follow Weidner’s Mission, Vision and Values and comply with all Weidner policies and procedures as well as all Fair Housing, local, state/province, and federal laws
• Prompt, regular attendance; wear company dress code / uniform & maintain professional appearance at all times
• Work effectively and cooperatively in a team environment and/or independently
• Ability to work outside of normal scheduled hours as needed
• Willing and able to be assigned to other Weidner properties as needed
• Working knowledge of English; detail oriented, well organized
• Valid and current driver’s license, vehicle and vehicle insurance