Regional Gun Violence Research Consortium (RGVRC) Program Coordinator

The State University of New York (SUNY); City of Albany (NY); On-site; USD 60,000 - 72,000; Full time

Job summary

The Rockefeller Institute of Government at SUNY System Administration seeks a Program Coordinator to support the Regional Gun Violence Research Consortium (RGVRC) with research, policy, and public engagement activities. The role partners with the Executive Director to ensure efficient operation of consortium initiatives.

You will coordinate meetings, manage timelines, and monitor communications among researchers, policymakers, practitioners, and partners, while handling records, events, and

Qualifications

• A bachelor's degree is required; fields in public policy, administration, criminology, sociology, political science, communications, or related areas are preferred.
• Demonstrated experience coordinating multiple projects, priorities, and deadlines.
• Excellent organizational, written, and verbal communication skills.

Responsibilities

• Coordinate day-to-day operations of the RGVRC with the Executive Director.
• Schedule meetings, track priorities, and follow up on action items.
• Maintain membership records and facilitate communications among stakeholders.
• Support public records requests and vendor coordination for purchases and events.
• Assist with grants, proposals, and project trackers; support public-facing materials.

Skills

Highly organized

Project coordination

Communication skills

Independent work

Problem solving

Education

Bachelor's degree (preferred fields listed)

Tools

Microsoft Office

Job description

Regional Gun Violence Research Consortium (RGVRC) Program Coordinator

About The State University of New York :

The State University of New York, or SUNY, is the largest comprehensive system of public higher education in the United States, with 64 colleges and universities spanning the state from Long Island to the Adirondacks to Buffalo. SUNY System Administration employees, based in Albany and New York City, provide critical support for SUNY campuses, employees, and students to advance SUNY's mission of providing high-quality, affordable higher education for all.

Across a wide range of roles, from finance and legal counsel to student support, academic affairs, IT, admissions, and more, our employees work toward advancing the four priority pillars established by SUNY Chancellor John B. King Jr. and the SUNY Board of Trustees: student success; research and scholarship; diversity, equity, and inclusion; and economic development and upward mobility. SUNY System Administration is a mission-driven workplace with robust New York State benefits including health insurance, retirement, time off, and paid family leave.

Job Description:

The Rockefeller Institute of Government seeks a Program Coordinator to support the Regional Gun Violence Research Consortium (RGVRC) and its portfolio of research, policy, and public engagement activities. The Program Coordinator will work closely with the Executive Director and serve as a key operational partner in the day-to-day management of Consortium initiatives, coordinating projects and activities, facilitating communication among stakeholders, managing administrative and logistical processes, and ensuring that Consortium activities progress efficiently and effectively.

The Program Coordinator will play a central role in supporting Consortium operations, including project and meeting coordination, stakeholder engagement, Consortium membership activities, public records administration, event and webinar planning and implementation, research administration, communications, and other operational activities. The position will work closely with Consortium members, Institute researchers, policymakers, practitioners, community partners, and other stakeholders to facilitate collaboration and support the successful implementation of Consortium initiatives.

The successful candidate will be highly organized, proactive, and capable of independently managing multiple priorities in a fast-paced environment. The position requires strong judgment, attention to detail, excellent interpersonal skills, and the ability to identify and address operational needs, solve problems, exercise initiative, and move projects forward with minimal day-to-day direction.

Specific Duties and Responsibilities Include (But Are Not Limited To):

• Coordinate and support the day-to-day operations of the Regional Gun Violence Research Consortium (RGVRC), working closely with the Executive Director to facilitate the implementation of the Consortium's research, policy, and public engagement activities.
• Provide operational and administrative support to the Executive Director, including independently coordinating meetings and scheduling, tracking priorities and action items, managing routine communications and follow-up, and facilitating the timely completion of Consortium activities and initiatives.
• Coordinate meetings involving the Executive Director, RGVRC research staff, Consortium members, policymakers, practitioners, and other stakeholders, including scheduling, logistics, preparation of materials, and follow-up activities.
• Coordinate Consortium membership activities, including invitations to prospective members, tracking responses, maintaining membership records and contact information, and facilitating related communications and follow-up.
• Manage administrative processes associated with public records requests, including identifying relevant agencies and records custodians, preparing and submitting requests, tracking responses, communicating and following up with agencies, and maintaining records request documentation.
• Track project timelines, deliverables, reporting requirements, action items, and other key milestones; proactively follow up with internal and external partners as needed to support successful project implementation and completion.
• Serve as a liaison among Consortium members, Institute staff, external partners, policymakers, practitioners, and other stakeholders to facilitate communication and collaboration.
• Plan and coordinate Consortium meetings, events, webinars, and other stakeholder engagement and outreach activities, including managing logistics and virtual event platforms and providing operational support during in-person and virtual events.
• Research vendors, obtain and compare quotes, and coordinate information and materials needed for Consortium purchases, events, promotional materials, signage, printing, and other operational needs.
• Assist with project and research administration activities, including maintaining project documentation, files, databases, contact lists, and other records and operational systems.
• Support grant and contract proposal development and project administration by reviewing funding announcements and related guidance; identifying submission requirements, deadlines, and required materials; developing and maintaining proposal and project trackers; coordinating and collecting required documentation; monitoring the status of outstanding materials; and facilitating follow-up with project personnel and partners as needed.
• Assist with the development and dissemination of Consortium communications and other public-facing materials.
• Perform other related duties as assigned in support of Consortium operations and initiatives.

Demonstrated Competence in the Following:

• Coordinating multiple projects, priorities, and deadlines simultaneously while maintaining a high level of organization and attention to detail.
• Managing administrative, operational, and logistical processes independently and with minimal day-to-day supervision.
• Exercising sound judgment, initiative, and problem-solving skills to identify and address operational needs and move activities forward.
• Tracking project requirements, timelines, deliverables, action items, and deadlines; monitoring progress; and proactively following up with relevant individuals to support timely completion.
• Coordinating complex scheduling, meetings, events, and other activities involving multiple internal and external stakeholders.
• Building and maintaining professional relationships with researchers, policymakers, practitioners, government agencies, community partners, vendors, and other stakeholders.
• Developing and maintaining administrative systems, project trackers, records, databases, and other organizational tools that support project and program operations.
• Reviewing detailed guidance and requirements, identifying required actions and materials, and translating that information into organized processes, timelines, and tracking systems.
• Preparing professional correspondence, summaries, reports, presentations, and other written materials with accuracy and attention to detail.
• Communicating effectively with diverse audiences through strong written, verbal, and interpersonal communication skills.
• Working independently while contributing effectively as part of a collaborative team.

Requirements:

Qualifications:

A candidate must possess at least a bachelor's degree from an accredited institution. Degrees in public administration, public policy, criminal justice, criminology, sociology, political science, communications, business administration, higher education administration, or related fields are preferred.

Additional Requirements Include:

• Demonstrated experience coordinating multiple projects, priorities, and deadlines simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work independently, exercise sound judgment and initiative, and manage responsibilities with minimal day-to-day supervision.
• Demonstrated ability to proactively identify and address operational needs, solve problems, and follow through on tasks and commitments.
• Experience coordinating meetings, events, programs, or other complex activities involving multiple internal and external stakeholders.
• Ability to build and maintain effective working relationships with researchers, policymakers, practitioners, government agencies, community partners, vendors, and other stakeholders.
• Proficiency with Microsoft Office and demonstrated ability to effectively use and learn digital tools and platforms for project management, virtual meetings and webinars, surveys and data collection, communications, and other administrative and operational activities.

Preferred Qualifications Include:

• Experience supporting research, policy, nonprofit, higher education, government, or grant-funded initiatives.
• Experience with project management, program coordination, research administration, grant or contract proposal coordination, or related operational activities.
• Experience planning and coordinating meetings, conferences, webinars, or public events, including experience supporting virtual event platforms.
• Experience developing or maintaining project management systems, trackers, workflows, or other organizational tools used to coordinate complex activities.

Additional Information:

• Applicants must be currently authorized to work in the United States on a full-time basis.VISA sponsorship is not available for this position.
• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications.The range for thisposition is $60,000-$72,000 annually.
• The posted salary range reflects the minimum and maximum target for this position. Individual starting salaries are determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. While the full range is provided for transparency, starting salaries generally fall near the entry to midpoint of the range. Salaries at or near the top of the range are rare and reserved for candidates who exceptionally exceed all posted requirements.
• The state title for this positionis Staff Assistant (SL-2) and ispartof theUnited University Professions Union.
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off:13days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment.Then increases thereafter. Please see ourUUP benefits summaryfor additional information.

SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:

• Retirement:The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.