Regional Facilities Coordinator

Kimley-Horn; Columbus (OH); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Paid time off

Bonuses & incentives

Tuition reimbursement

Family benefits

Job summary

Kimley-Horn is seeking a Facilities Professional to manage facility items for 10 office locations, including office build-outs, moves, vendor coordination, and maintenance scheduling. You will support regional staff and external contractors while tracking budgets and planning space growth.

Ideal candidates have extensive facilities coordination experience, strong project management and communication skills, and the ability to travel as needed to support multiple offices.

Qualifications

• 8-15+ years of facilities coordinator experience.
• Strong organization and project management skills.
• Excellent verbal and written communication.
• Ability to manage multiple locations and vendors.
• Willingness to travel to office sites as needed.

Responsibilities

• Serve as local point of contact for all office build-outs and moves, coordinating vendors and staff.
• Collaborate with leadership and IT to facilitate local office build-outs and moves.
• Lead maintenance activities and vendor coordination for 10 locations.
• Oversee contractor work; review quality and conformance to contracts.
• Plan space utilization, renovations, and office transitions.
• Identify surplus inventory, signage, and access management needs.
• Track regional budgets and assist with expense approvals.
• Collaborate with administrative staff and external vendors.
• Travel periodically to support regional offices.

Skills

Project management

Organization

Communication

Relationship building

Travel readiness

Job description

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for a Facilities Professional to assist in the management of all facility items for 10 office locations. Core responsibilities will include assisting with office buildouts and moves, managing vendors and maintenance schedules, supporting local office facility requests, leading maintenance activities, and planning for future office space growth, including tracking annual budgets. This position will interact daily with internal, regional, and administrative staff, as well as external contractors.

Responsibilities

• Serve as local point of contact for all office build-outs and moves, including arranging moving, furniture, supplies, cabling vendors, as well as prep and communication with vendors and local staff
• Collaborate with local office leadership, regional business and IT managers, and firmwide real estate managers, to facilitate office build-outsand moves for local staff.
• Lead maintenance activities and vendor coordination for 10 office locations.
• Oversee project work performed by outside contractors; review and approve contractor work for quality, completeness, and conformity to contract specifications; consult with contractors; prepare and maintain related records and reports
• Managing the planning and efficient utilization of building occupancy space, renovations, and office transitions
• Identifying needs for surplus inventory, signage, and access management
• Track regional office budgets, assist with regional review and approval of expenses, and other special projects as assigned
• Effectively collaborate with other administrative staff, senior leaders, and outside vendors
• Periodic travel, including occasional overnight travel, when required in support of regional offices, in addition to potential infrequent travel to assist other offices

Qualifications

• 8-15+ years of facilities coordinator experience
• Strong organization and project management skills and abilities
• Good verbal and written communication skills
• Ability to establish and maintain strong working relationships with team members, peers, and business partners
• Ability to work professionally with all levels of the organization
• Ability to prioritize and to complete tasks in a timely manner
• Ability to work independently with minimum supervision
• Familiarity/comfort with construction/handyperson/facilities topics and a mechanical problem-solving mindset is a plus
• Experience with technological platforms is a plus
• Ability to travel to existing and new office sites to coordinate and oversee office fit ups, moves, and maintenance

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.