Regional Events Coordinator

Nord Anglia Education; Miami (FL); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Nord Anglia Education is looking for a skilled Event Coordinator to support the planning and execution of regional events in Florida. This role will involve managing travel logistics and ensuring efficient operational delivery of events.

The ideal candidate has at least 3 years of experience in event management or hospitality, holds a Bachelor's degree in a related field, and possesses excellent organizational and communication skills. This position offers a hybrid working model.

Qualifications

• Minimum of 3 years of experience in event logistics and travel planning.
• Ability to manage multiple projects simultaneously.
• Strong written and oral communication skills.

Responsibilities

• Support planning and execution of regional events.
• Coordinate travel logistics and operational delivery.
• Create event timelines and schedules.

Skills

Organizational skills

Interpersonal skills

Event management software proficiency

Problem-solving abilities

Education

Bachelor's degree in Event or Project Management, Business, Travel, or Hospitality

Tools

Microsoft Office suite

Job description

Job Purpose

Support the successful planning and execution of Nord Anglia Regional Events, focusing on travel, logistics, communication, and operations.

Location: Florida (Hybrid)

Responsibilities

• Develop excellent relationships with all key stakeholders, internal and external.
• Coordinate and support travel logistics and operational delivery of regional events.
• Book and manage participant and chaperone flights.
• Align bookings with event itinerary and requirements and budgetary goals.
• Communicate travel itineraries to manager for timely inclusion in collaboration folders.
• Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow-ups.
• Maintain accurate travel trackers, confirmations, and checklists for the team, schools, and vendors.
• Monitor all flights and legs of travel; proactively alert to issues and communicate to manager for any itinerary adjustments.
• Respond to travel delays, itinerary changes, and/or cancellations, identifying and implementing effective solutions while supporting school travelers.
• Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks.
• Facilitate clear and consistent communication with schools, parents, and other key stakeholders.
• Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals.
• Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners.
• Conduct post-event evaluations to review travel operations, event execution, and stakeholder experience.
• Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events.
• Support the team in identifying efficiencies to continuously improve travel and operational processes.

Qualifications

• Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field.
• Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips.
• Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs.
• Ability to contribute to a range of projects running simultaneously, maintaining high standards.
• Highly developed interpersonal skills and a collaborative approach to work.
• Ability to work independently, displaying initiative and creativity.
• Well-developed written and oral communication skills.
• Able to prioritise, meet targets within deadlines and surpass expectations.
• Strong team player able to put the team’s needs above one’s own when required to do so.
• Effective and productive in a home‑working environment.
• Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities.
• Results orientated with the ability to consistently map efforts against identified KPIs.
• Would like to work in a purpose‑led sector.
• Proficiency in event management software and tools, as well as Microsoft Office suite.
• Creative problem‑solving abilities and a proactive approach to overcoming challenges.
• Flexibility to work evenings, weekends, and holidays, as required by event schedules.
• Multilingual skills (a plus).