Regional Customer Experience Supervisor

DCC Propane, LLC; Lisle (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

DCC Propane, LLC is seeking a Regional Customer Experience Supervisor to lead customer care across the region, supervise the Regional Sales Associate, and coach CCRs/CCSs. You will ensure RCC and DASH processes are used correctly and drive a consistent, professional customer experience.

Responsibilities include monitoring interactions, developing training plans, and improving customer handling skills while aligning with company procedures and travel requirements.

Qualifications

• Minimum 5 years of customer service, customer care, dispatch, or inside sales experience.
• Minimum 3 years of leadership, coaching, training, or supervisory experience preferred.
• Travel: Daily onsite presence required with regular regional travel.
• Excellent verbal and written communication skills.

Responsibilities

• Drive consistent execution of customer service standards across the Region.
• Provide functional oversight, coaching, and performance guidance to CCRs and CCSs.
• Directly supervise the Regional Sales Associate.
• Ensure RCC for order entry, routing coordination, and account maintenance.
• Train on DASH usage, pricing execution, and retention efforts.
• Monitor Red Yellow Green outbound calling to support retention and growth.
• Conduct live and recorded call evaluations to assess performance.
• Coach on operational systems, pricing procedures, and service coordination.
• Coordinate onboarding and refresher training for regional staff.
• Conduct competency reviews and performance assessments.

Skills

Customer service leadership

Coaching

Communication

RingCentral

Microsoft Office

Travel

Tools

RCC System

RingCentral

Job description

Position Summary

The Regional Customer Experience Supervisor is responsible for driving customer service execution, technical competency, customer engagement quality, and operational consistency across all customer care functions within the assigned Region. This role provides direct supervision of the Regional Sales Associate (RSA) and dotted line oversight, coaching, and competency management for all Customer Care Representatives (CCRs) and Customer Care Supervisors (CCSs) within the Region.

Reporting directly to the Regional Director, this role partners closely with Area Managers to ensure customer care employees are properly trained, following approved operating procedures, effectively utilizing Company systems and tools, and delivering a consistent and professional customer experience.

This role is responsible for evaluating live and recorded customer interactions, identifying coaching opportunities, developing training plans, improving customer handling skills, and ensuring adherence to operational expectations including RCC utilization, DASH pricing execution, Red Yellow Green (RYG) outbound calling expectations, account setup accuracy, and customer retention initiatives.

Core Duties / Key Responsibilities

• Customer Experience Leadership - Drive consistent execution of customer service standards across the Region while ensuring professional, timely, and effective customer interactions across all offices.
• Dotted Line Oversight of CCRs and CCSs - Provide functional oversight, coaching, accountability, and performance guidance to all CCRs and CCSs within the Region in partnership with Area Managers.
• Direct Oversight of RSA - Directly supervise the Regional Sales Associate including daily execution, training, outbound activity expectations, reporting, and development.
• RCC System Competency - Ensure CCRs and CCSs effectively utilize RCC for order entry, routing coordination, scheduling visibility, account maintenance, service setup, customer notes, and customer communication accuracy.
• DASH Utilization - Train and coach customer care teams on proper use of DASH including pricing execution, customer setup, retention efforts, pricing consistency, margin discipline, and documentation standards.
• RYG Outbound Calling Execution - Monitor and drive Red Yellow Green outbound calling activity to ensure customer contact expectations are met and outbound efforts support customer retention, capacity planning, and gallon growth objectives.
• Call Monitoring and Coaching - Conduct regular live call listening and recorded call evaluations to assess communication effectiveness, professionalism, accuracy, customer handling ability, and adherence to approved procedures.
• Soft Skills Development - Coach employees on customer interaction skills including active listening, professionalism, de-escalation, empathy, confidence, customer education, and conflict resolution.
• Technical Skills Development - Develop and reinforce employee competency in operational processes, customer account management, pricing procedures, system navigation, order handling, service coordination, and outbound call execution.
• Training and Development - Coordinate onboarding, refresher training, process reinforcement, and skills development for customer care employees throughout the Region.
• Performance Assessments - Conduct competency reviews and performance assessments related to customer service quality, process compliance, productivity, and operational accuracy.
• Quality Assurance - Audit customer interactions, account setup accuracy, pricing consistency, customer notes, documentation quality, and transactional execution to identify gaps and corrective actions.
• RingCentral Contact Center Expertise - Develop and maintain advanced knowledge of the RingCentral phone and contact center platform, serving as a subject matter expert on call routing, queue configuration, IVR design, call flow optimization, system functionality, reporting, data extraction, analytics, and process automation to support operational efficiency, customer experience, and business objectives.

Position Qualifications

Experience/Education

Minimum 5 years of customer service, customer care, dispatch, or inside sales experience

Minimum 3 years of leadership, coaching, training, or supervisory experience preferred

Required Knowledge/Skills/Abilities

Microsoft Applications: Moderate to advanced functionality (in particular, Word, Excel and Outlook)

Additional Technology: Exceptional phone skills and computer literacy

Travel: Daily onsite presence required with regular regional travel

Communication: Exceptional verbal and written communication skills required

Additional Requirements

• Strong leadership and coaching abilities
• Strong customer service and conflict resolution skills
• Ability to effectively evaluate employee performance and competency
• Strong organizational skills and attention to detail
• Ability to work collaboratively with Area Managers and Regional leadership
• Strong listening and communication evaluation skills
• Ability to identify operational gaps and implement corrective actions
• Ability to train employees on operational systems and procedures
• Complete all required Company and PERC training in a timely manner
• Daily onsite presence required with regular regional travel.

Physical/Working Requirements

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

• This position requires you to work from an office environment;
• Prolonged sitting at a desk and working on a computer;
• Stoop, kneel, crouch, or crawl or otherwise reach into confined spaces;
• Communicate with and exchange information verbally and in writing;
• Move around in an office environment;
• The noise level in the work environment is usually moderate

Scope

• Direct Reports: Regional Sales Associate(s)
• Dotted Line Oversight: All CCRs and CCSs within assigned Region
• Total Organization Employees: ~850
• Total Organization States: 20
• Total Organization Regions/Markets: 4

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the employee with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.

DCC Propane is an equal opportunity employer. We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.