Regional Administrator

Maine Drilling & Blasting Inc; Bethel, Northern (CT, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Maine Drilling & Blasting Inc invites a skilled Regional Administrator to join our team. You will handle a range of office duties, data entry, and administrative support for regional leadership and multiple divisions within our ESOP-owned firm.

Key responsibilities include coordinating communications, processing payroll and expenses, and preparing month-end job costing, while leveraging Acumatica, Nitro, and other systems.

Qualifications

• Associate degree in Business Administration or related field.
• Five years of relevant administrative experience in the construction industry.
• Broad base of general clerical/accounting and office management knowledge.
• Working knowledge of Microsoft 365.
• Bachelor’s degree in business administration or related field preferred.
• Administrative experience in the construction industry preferred.
• Notary Public preferred.

Responsibilities

• Utilizes Microsoft 365, Acumatica, and other software to perform tasks.
• Reviews contracts and startup documentation before project start.
• Coordinates inter-office communications and manages supplies.
• Verifies payroll data and processes expenses.
• Prepares month-end job costing reports and enters data into accounting system.
• Generates invoices in Acumatica and handles billing.
• Provides field activity support for pre-blast calls.
• Coordinates hotel reservations and manages mail/shipping.
• Supports other departments as needed.
• Commitment to Safety First in all activities.
• No supervisory responsibilities.

Skills

Microsoft 365

General clerical/office skills

Communication skills

Notary Public

Team collaboration

Education

Associate degree in Business Administration or related field

Bachelor’s degree preferred

Tools

Acumatica

Project Envelope

Qalibrate

Passport

UKG

Nitro

Samsara

Job description

Come work with the best! At Maine Drilling & Blasting (MD&B) we work like owners because we are owners. As a majority employee owned ESOP Company, we work with the unity of family and the determination of business owners. Our standard is to achieve operational excellence at all levels of the organization, whether we are serving internal or external customers. We are fueled by success, because we are personally vested in the outcome.

In addition to our employer-contributed Employee Stock Ownership Plan (ESOP) retirement program, we also have a traditional Company matched 401(k), health, dental, vision, life, and disability benefits.

If advancement is what you’re looking for, we offer that also. Our learning and development opportunities are industry leading, and the formula for our success is centered on promotion from within.

Intrigued? Read on to learn more about specific opportunities to join our dedicated team.

About The Opportunity

The Regional Administrator is responsible for performing administrative functions in support of an assigned region. Responsibilities include a variety of general office duties, data entry, and verification of daily and weekly project information, as well as providing administrative support to regional leadership, multiple divisions including departments, and personnel. This position reports to the Regional Office Manager.

What you will be doing:

• Utilizes various computer systems and software including Microsoft 365, Acumatica, Project Envelope, Qalibrate, Passport, UKG, Nitro and Samsara software to perform necessary tasks as required.
• Performs thorough new job setup by reviewing contracts and gathering required startup documentation, including dig safes, certificates of insurances, permits, and other required information prior to the start of work.
• Coordinates all inter-office communications, orders office supplies, coordinates office space and oversees maintenance of office and office equipment.
• Verifies deadline driven payroll data and employee expenses into the accounting system.
• Analyzes and processes field paperwork to prepare for month-end job costing reports.
• Imports and enters job costing data for accurate month-end reporting.
• Enters billings, verifies to edit reports and generates invoices in Acumatica.
• Generates customer quotes, backlogs, contracts, and change orders using our own specialized software (Nitro).
• Provides field activity support for pre-blast calls and other pre-blast required communications.
• Obtains and renews dig safe clearances required by state.
• Makes hotel reservations for personnel.
• Answers and transfers incoming phone calls.
• Sorts and delivers incoming mail.
• Assists and is resource for other departments and divisions as needed.
• Processes all UPS and FedEx shipments.
• Coordinates and attends monthly meetings including any catering requirements.
• Performs all other duties as assigned by the Regional Office Manager.
• Commitment to a “Safety First” mentality throughout the organization.
• No supervisory responsibilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Here’s what we’ll need from you:

• Associate degree in Business Administration or related field.
• Five (5) years of relevant administrative experience in the construction industry.
• Broad base of general clerical/accounting and office management knowledge and skills.
• Working knowledge of Microsoft 365.
• Preferred: Bachelor’s degree in business administration or related field.
• Preferred: Administrative experience in the construction industry.
• Preferred: Notary Public
• Prolonged periods sitting at a desk and working on a computer.
• Physical activity may also include bending, climbing, keyboarding, kneeling, lifting up to 10 pounds, reaching, sitting, standing, using the telephone and walking.
• Ability to communicate information to others as well as observe details at close range.
• Standard work week of Monday through Friday with business hours generally between 7:00 a.m. and 4:00 p.m.
• Primary work is in an indoor, office locale in concert with other team members in similar proximity.
• Work closely with other team members to coordinate responsibilities and communicate progress.
• May require off-site meetings at respective department/division locations as needed.

About You

You have at least five years of relevant administrative experience, preferably in the construction industry. You also hold an Associate’s degree in Business Administration or related field, Bachelor's degree is highly preferred. You are very knowledgeable in office management and possess a variety of clerical, accounting, organizational, and time management skills. You also possess strong verbal, written, and interpersonal communication skills with the ability to effectively engage with a wide variety of individuals both internally and externally. You are highly productive and thrive in a team environment. But honestly, this is not the only blueprint for success at MD&B. Dedication, enthusiasm, hard work, integrity, honesty, and responsibility are key indicators for us in any candidate interested in joining our world class team. Our team members are good communicators, highly competitive (we want to win!), and work together effectively to get the job done!

Skeptical about advancement opportunities? Check out these videos:

Dante (CST) talks about what it’s like to work at MD&B: https://www.youtube.com/watch?v=zrSWPW4Qbgo

Dan (CEO) talks about career advancement opportunities: https://www.youtube.com/watch?v=gvloIft9KPY

Equal Employment Opportunity (EEO) Statement

Maine Drilling and Blasting is proud to be an Equal Opportunity and Aff…

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.