Referral Management Specialist (MCP)-2

Medical University of South Carolina; Columbia (SC); On-site; USD 22,000 - 32,000; Full time

Job summary

The Referral Management Specialist I works in the MUSC Community Physicians Call Center, coordinating appointments across primary and specialty services and ensuring smooth access for patients. They triage calls, resolve inquiries, and refer to clinical teams as needed in a fast-paced environment.

Strong emphasis on accurate data collection for patient profiles, excellent customer service, and collaboration with physicians and departments to meet patient needs during a single call.

Qualifications

• High school diploma or GED with 2 years in medical office or call center.
• Experience using Windows, Excel, and intranet tools.
• Strong verbal, written, problem-solving and presentation skills.
• Ability to coordinate multiple tasks in a fast-paced environment.

Responsibilities

• Schedules appointments across multiple specialties within a call center scheduling system.
• Triages patient calls, addresses inquiries, resolves issues, refers to clinical teams as needed.
• Collects and updates demographic, physician, insurance and contact information for patient profiles.

Skills

Scheduling

Customer service

Call Center

Verbal communication

Data entry

Education

High School Diploma

2 years medical office/call center experience

Tools

Windows OS

Excel

Intranet/Internet

Job description

Job Description Summary

MUSC Community Physicians (MCP) is an entity within the Medical University of South Carolina that provides healthcare to patients within the rural health network throughout the state of South Carolina.

This role acts as an expert in all areas of healthcare scheduling and access as they pertain to provider-specific templates and specialties. The position collaborates closely with departmental, clinical, physician, and division staff to assist potential customers in navigating the system to obtain access and referral information for medical care at MUSC.

Entity

MUSC Community Physicians (MCP

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC004701 MCP - Patient Access Center - Midlands

Pay Rate Type

Hourly

Pay Grade

Health-21

Scheduled Weekly Hours

40

Job Description

• The Referral Management Specialist I reports directly to the Call Center Manager. Under general supervision, the Referral Management Specialist I is responsible for scheduling appointments across various specialties, which includes their primary assigned service, a secondary specialty/service, and a tertiary specialty/service, all within a call center environment that utilizes an automated scheduling system.
• The triage of patient calls is conducted according to established algorithms, which involve addressing inquiries, resolving issues, and referring patients to the appropriate clinical team for any clinical matters as necessary. This position acts as the primary advocate for patients, facilitating communication between the medical team and the patient by coordinating their requests and meeting their needs during a single phone call.
• Moreover, this role entails the responsibility of keeping current knowledge of all services and protocols, which includes, but is not limited to, handling incoming scheduling and clinical calls, managing faxes, and processing referrals. It also involves the meticulous collection of accurate data, which encompasses demographic information, physician details, insurance, employment, next of kin, emergency contacts, and other miscellaneous information essential for completing the patient's profile. This position exemplifies the highest standards of customer service, attentiveness, and consideration in every aspect.

Minimum Education and Experience:

Minimum Training and Education: High school diploma or equivalent (GED) and two years' experience in a Medical Office, Call Center, and/or customer service business environment is required. The ability to prioritize and coordinate multiple tasks in a busy environment is necessary. Experience with computers and technology including Windows, Excel, and Intranet/Internet navigation tools, as well as system content, is essential. Strong demonstrated verbal, written, problem solving and presentation skills. Ability to work in a self-directed manner while interacting with patients, physicians and departmental partners.

Additional Job Description

Education: High school diploma or equivalent (GED); college degree preferred. Experience: Two years of experience in a medical office, call center, patient access area, or customer service in a business environment is required. A college degree may be substituted for work experience on a year-for-year basis. Demonstrated ability to prioritize and coordinate multiple tasks in a fast-paced call center environment. Working knowledge of computers and technology including Windows, Excel, and Internet/Intranet navigation tools required. Strong verbal, written, communication, and problem-solving skills. Ability to work in a self-directed manner while interacting with patients, physicians, and departmental partners. Additional Requirements: Typing speed of 35 CWPM required.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees