Recruitment Specialist

University of Minnesota; Minneapolis (MN); On-site; USD 52,000 - 72,000; Full time

Job summary

The University of Minnesota's Center for Pediatric Obesity Medicine (CPOM) is hiring a full-time Recruitment Specialist. This role provides hands-on recruitment, digital engagement, and clinical intake support for a high-volume adolescent study across the United States, under the Recruitment Manager’s supervision.

The position focuses on outreach, intake screening, social media content execution, and referral tracking to help reach enrollment goals.

Qualifications

• BA/BS in a relevant field and professional experience in study coordination or related roles.
• Strong written, verbal, and digital communication skills.
• Excellent organizational skills with multitasking and attention to detail.

Responsibilities

• Conduct initial participant inquiries and tele-screening per SOPs.
• Log and track participant data in REDCap; assist with eligibility workflow.
• Draft and post digital outreach content; respond to inquiries promptly.
• Coordinate outreach with community partners and information sessions.

Skills

Excellent communication

Organizational skills

Independent and collaborative work

Education

BA/BS in communications, psychology, health administration, public health, social sciences or related field

Tools

REDCap

Job description

All required qualifications must be documented on application materials

Required Qualifications

• BA/BS degree in communications, psychology, health administration, public health, social sciences, or a related field with professional experience in study coordination, clinical trial support, or participant intake operations. OR an equivalent combination of related education and work experience totaling four years.
• Excellent written, verbal, and digital communication skills.
• Strong organizational skills with demonstrated proficiency in multitasking, prioritization, and attention to detail.
• Proven ability to work effectively both independently and collaboratively as part of a multidisciplinary team.

Preferred Qualifications

• Professional experience in a healthcare or academic medical research setting.
• Direct experience engaging with adolescent populations and/or parents and caregivers.
• Practical familiarity with REDCap or similar clinical data management systems.

The Center for Pediatric Obesity Medicine (CPOM) in the Department of Pediatrics seeks a full-time Recruitment Specialist to provide hands-on recruitment, digital engagement, and clinical intake support for a high-volume adolescent participant clinical trial. Working directly under the supervision of the Recruitment Manager, this role is instrumental in carrying out day-to-day participant outreach, initial intake screening, social media content execution, and referral tracking to help meet a target enrollment of approximately 1,200 adolescent human subject participants across the United States over a 2 year period.

Key Responsibilities

Participant Intake & Screening Operations (65%)

• Conduct initial participant inquiries and execute preliminary tele-screening calls following established Standard Operating Procedures (SOPs).
• Triage incoming inquiries from digital campaigns, website submissions, phone, and email channels in a timely manner.
• Verify preliminary eligibility criteria and accurately log participant details into the REDCap study database.
• Guide prospective participants and their caregivers through the preliminary eligibility screening workflow and route potential candidates to study coordinators.

Analytics Tracking & Administrative Support (15%)

• Log daily recruitment metrics and track prospective participant referral pipelines to support performance reporting.
• Assist the Recruitment Manager in identifying intake bottlenecks and organizing participant pipeline data.
• Provide general administrative support to the recruitment team and perform related duties as assigned.

Digital Outreach & Content Execution (10%)

• Assist in drafting, scheduling, and posting content across study social media channels and web platforms to maintain active participant engagement.
• Monitor digital communication channels and social media pages for participant inquiries, ensuring prompt and professional responses.
• Work with the Recruitment Manager to align all web, social media, and digital content with Department of Pediatrics and Medical School branding standards.

Community Outreach & Engagement Support (10%)

• Help build and maintain national and local community contact lists to amplify study visibility.
• Distribute promotional and educational materials to community partners, primary care clinics, and advocacy organizations.
• Coordinate logistics for virtual information sessions, outreach events, and partner engagement initiatives.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.

The University of Minnesota Medical School

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.