Recruitment & Outreach Coordinator

Reveille Group, LLC; Washington (District of Columbia); Remote; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

FSA

Paid time off

Commuting reimbursement

401K with matching

Wellness subsidies

LTD/STD/AD&D insurance

Bonus compensation

Job summary

Reveille Group, LLC is seeking a Communications Specialist to support a federal agency in a remote role, with travel to DC and other locations as needed. You will help design and operate an early-career and internship talent pipeline, build relationships with candidate sources, and coordinate recruiting events.

The role requires strong written and verbal communication, organizational excellence, and experience with recruitment calendars, candidate communications, and reporting across stages.

Qualifications

• At least five years of professional experience in recruiting coordination, university recruiting, early-career recruiting, or related field.
• Experience planning and coordinating multiple recruiting campaigns, outreach partnerships, or candidate events from preparation through follow-up.
• Experience developing candidate communications, recruitment presentations, outreach materials, FAQs, talking points, email campaigns, and event content.
• Experience maintaining recruiting calendars, contact records, pipeline data, follow-up actions, and recurring status reports.
• Knowledge of recruitment funnel concepts, source tracking, conversion rates, and pipeline bottleneck identification.

Responsibilities

• Support annual and cohort-specific outreach and recruitment strategies, schedules, goals, and follow-up activities.
• Research and cultivate relationships with colleges, universities, and professional associations.
• Maintain a current outreach calendar with events, audiences, objectives, owners, and metrics.
• Coordinate virtual and in-person career fairs, information sessions, and events, including logistics and follow-up.
• Draft and maintain outreach materials and communications.
• Manage timely and professional communications with prospects and candidates.
• Maintain candidate-pipeline information and support reporting across stages.

Skills

Organizational skills

Project coordination

Written communication

Verbal communication

Discretion and privacy

Stakeholder engagement

Microsoft Office suite

ATS/CRM experience

Education

Bachelor's degree in HR, communications, marketing, public admin, business, education

Equivalent relevant experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

ATS/CRM systems

Job description

Come join our team! Reveille provides a full benefits package include medical/dental/vision, FSA, paid time off, commuting reimbursement, 401K / matching, Wellness subsidies, LTD/STD/AD&D insurance, and salary + incentive (bonus) compensation. We're a team of strategically-minded consultants who focus on prioritizing a work-life balance.

Reveille Group is a strategic advisory consulting firm with offices in Washington, DC. We are focused on providing our diverse clients with innovative solutions including technical analysis and development. We are looking to bring on an integral team member to provide support for an existing project. You will function as a Communications Specialist a federal agency. Please note this is a remote position, and you must be in the contiguous United States available to travel to DC and other locations on occasion/as needed.

Role Description

The Recruiting and Outreach Coordinator will support the design and operation of an enterprise acquisition early-career and internship talent pipeline. The coordinator will help build awareness of acquisition careers, develop relationships with candidate-source organizations, coordinate recruiting events, manage candidate communications, maintain recruiting calendars and pipeline information, and support a consistent candidate experience.

The role works closely with program leadership, participating Divisions, hiring managers, human resources officials, academic and professional partners, and the contractor program team. The coordinator provides administrative, communications, analytical, and logistical support; authorized Government officials retain all selection, hiring, personnel-action, and other inherently governmental decisions.

Key Responsibilities

• Support annual and cohort-specific outreach and recruitment strategies, schedules, goals, target populations, channels, milestones, measures, and follow-up activities.
• Research and cultivate relationships with colleges and universities, minority-serving institutions, historically Black colleges and universities, tribal colleges and universities, professional associations, student and alumni organizations, veterans and military-transition communities, and other qualified talent sources.
• Maintain a current outreach calendar that identifies institutions, organizations, events, dates, audiences, objectives, owners, materials, follow-up activities, and results.
• Coordinate virtual and in-person career fairs, information sessions, campus engagements, webinars, professional-association events, and other recruiting activities, including invitations, registration, materials, logistics, staffing, and follow-up.
• Draft and maintain Government-approved outreach materials such as fact sheets, recruitment presentations, FAQs, career-pathway materials, recruiter talking points, candidate communications, event materials, digital content, email templates, and recruitment calendars.
• Manage timely and professional communications with prospects and candidates, including event follow-up, application reminders, process updates, frequently asked questions, and referral of questions requiring Government or human-resources guidance.
• Maintain permitted candidate-pipeline and disposition information and support reporting across stages such as prospects, leads, applicants, qualified candidates, interviews, selections, offers, acceptances, and entry on duty.
• Monitor recruitment-funnel movement, candidate-source performance, conversion rates, time-in-stage analysis, candidate quality indicators, follow-up status, and potential bottlenecks; elevate risks and recommend adjustments.
• Support hiring managers and participating Divisions with standardized program information, recruitment schedules, candidate-facing materials, and structured interview or assessment-support materials when requested and permissible.
• Administer candidate-experience surveys, compile quantitative and qualitative feedback, identify recurring themes, and recommend improvements to communications and recruiting processes.
• Prepare weekly recruiting pipeline reports during active recruitment and recurring updates at other times, including status, risks, conversions, open actions, and upcoming milestones.
• Coordinate recruiting and outreach meetings; prepare agendas, briefing materials, executive summaries, decision papers, meeting notes, action items, and follow-up communications.
• Maintain organized recruiting contacts, calendars, templates, records, procedures, and lessons learned to support repeatability, continuity, and eventual transition to government or a successor contractor.
• Protect applicant and employee information, limit access to authorized personnel, and follow federal privacy, records-management, accessibility, and system-access requirements.
• Respond to routine Government, partner, participant, and candidate inquiries within established service levels and elevate critical issues promptly.

Required Qualifications

• At least five years of professional experience in recruiting coordination, university recruiting, early-career recruiting, workforce outreach, talent-pipeline development, candidate engagement, or a related field.
• Demonstrated experience planning and coordinating multiple recruiting campaigns, outreach partnerships, or candidate events from preparation through follow-up and reporting.
• Experience developing candidate communications, recruiting presentations, outreach materials, FAQs, talking points, email campaigns, and event content.
• Experience maintaining recruiting calendars, contact records, applicant or candidate pipeline data, follow-up actions, and recurring status reports.
• Working knowledge of recruitment-funnel concepts, source tracking, conversion rates, candidate experience, time-in-stage analysis, and pipeline bottleneck identification.
• Strong organizational and project-coordination skills, including the ability to manage concurrent events, deadlines, stakeholders, and changing priorities.
• Excellent written and verbal communication skills, sound judgment, professionalism, and the ability to engage candidates and partners from varied backgrounds.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint or comparable collaboration tools.
• Experience using an applicant-tracking system, CRM, event-management platform, survey tool, or comparable recruiting technology.
• Ability to handle applicant, employee, and program information with discretion and comply with applicable privacy, records, accessibility, and information-security requirements.
• Ability to satisfy all applicable federal suitability, onboarding, confidentiality, and information-handling requirements for the assignment.

Preferred Experience and Qualifications

• Bachelor's degree in human resources, communications, marketing, public administration, business, education, or a related field; equivalent relevant experience may be considered.
• Experience supporting a federal agency, public‑sector organization, government contractor, internship program, fellowship program, or acquisition‑workforce initiative.
• Familiarity with federal hiring processes and the boundaries between contractor recruiting support and Government selection or personnel decisions.
• Experience building relationships with universities, professional associations, veterans organizations, student groups, or workforce‑development partners.
• Experience analyzing recruiting‑source effectiveness, candidate‑experience feedback, conversion outcomes, and outreach cost or efficiency.
• Familiarity with Section 508 accessibility and plain‑language practices for recruiting and outreach materials.

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary. Furthermore, all duties and responsibilities are essential job duties and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise.