Recruitment & Onboarding Coordinator

Newton Software; Minneapolis (MN); On-site; USD 25,000 - 39,000; Full time

Job summary

Newton Software is seeking a Recruitment and Onboarding Coordinator to support Direct Support Professional hiring across AAC locations. You will manage the candidate pipeline from job posting through interviews, offers, and onboarding handoff while keeping accurate records and clear communication with candidates and the HR team.

Responsibilities include posting and updating DSP openings, screening applications, coordinating interviews, communicating offers, and ensuring onboarding progress.

Qualifications

• High school diploma or equivalent required; associate degree or HR coursework preferred.
• At least one year of customer service, administrative, scheduling, recruiting, staffing, or healthcare experience preferred.
• Strong phone, email, interviewing, organization, and follow-up skills.
• Ability to manage multiple candidates, deadlines, and open positions at the same time.
• Comfort using applicant tracking systems, Paylocity, Microsoft Office, email, and shared trackers; training may be provided.
• Professional judgment and ability to maintain confidentiality.

Responsibilities

• Create, update, and post DSP job openings for assigned AAC locations.
• Review applications and identify candidates who meet position requirements.
• Contact candidates, schedule interviews, and conduct initial interviews.
• Communicate approved employment offers and send selected candidates into the onboarding process.
• Coordinate with HR to monitor each candidate's onboarding progress and outstanding requirements.
• Call, email, and follow up with candidates regarding application status, required documents, orientation, and next steps.
• Receive and organize recruitment requests submitted by AAC departments and locations.
• Manage the applicant tracking system and maintain accurate candidate statuses, notes, and recruitment data.
• Assist with 245D new-hire onboarding tasks and related HR paperwork as assigned.
• Answer phone calls and emails from applicants and new hires currently in the recruitment or onboarding pipeline.
• Protect confidential applicant and employee information.
• Provide recruitment activity updates and complete other related duties as assigned.

Skills

Phone communication

Email communication

Interviewing

Organization

Follow-up

Confidentiality

Education

High school diploma or equivalent

Associate degree or HR coursework preferred

Tools

Applicant Tracking System

Paylocity

Microsoft Office

Job description

Description

The 245D Recruitment and Onboarding Coordinator supports recruitment and onboarding for unlicensed Direct Support Professional (DSP) positions across AAC locations. This position manages the candidate pipeline from job posting through interview, approved offer, and onboarding handoff while maintaining accurate applicant records and consistent communication with candidates and Human Resources.

• Create, update, and post DSP job openings for assigned AAC locations.
• Review applications and identify candidates who meet position requirements.
• Contact candidates, schedule interviews, and conduct initial interviews.
• Communicate approved employment offers and send selected candidates into the onboarding process.
• Coordinate with HR to monitor each candidate's onboarding progress and outstanding requirements.
• Call, email, and follow up with candidates regarding application status, required documents, orientation, and next steps.
• Receive and organize recruitment requests submitted by AAC departments and locations.
• Manage the applicant tracking system and maintain accurate candidate statuses, notes, and recruitment data.
• Assist with 245D new-hire onboarding tasks and related HR paperwork as assigned.
• Answer phone calls and emails from applicants and new hires currently in the recruitment or onboarding pipeline.
• Protect confidential applicant and employee information.
• Provide recruitment activity updates and complete other related duties as assigned.

Essential Duties And Responsibilities

• Create, update, and post DSP job openings for assigned AAC locations.
• Review applications and identify candidates who meet position requirements.
• Contact candidates, schedule interviews, and conduct initial interviews.
• Communicate approved employment offers and send selected candidates into the onboarding process.
• Coordinate with HR to monitor each candidate's onboarding progress and outstanding requirements.
• Call, email, and follow up with candidates regarding application status, required documents, orientation, and next steps.
• Receive and organize recruitment requests submitted by AAC departments and locations.
• Manage the applicant tracking system and maintain accurate candidate statuses, notes, and recruitment data.
• Assist with 245D new-hire onboarding tasks and related HR paperwork as assigned.
• Answer phone calls and emails from applicants and new hires currently in the recruitment or onboarding pipeline.
• Protect confidential applicant and employee information.
• Provide recruitment activity updates and complete other related duties as assigned.

Requirements

• High school diploma or equivalent required; associate degree or HR coursework preferred.
• At least one year of customer service, administrative, scheduling, recruiting, staffing, or healthcare experience preferred.
• Strong phone, email, interviewing, organization, and follow-up skills.
• Ability to manage multiple candidates, deadlines, and open positions at the same time.
• Comfort using applicant tracking systems, Paylocity, Microsoft Office, email, and shared trackers; training may be provided.
• Professional judgment and ability to maintain confidentiality.