Recruitment & HR Coordinator

InvestedintheMission; Hawthorne (CA); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) matching and equity

Job summary

Quantum Space is seeking a Recruitment & HR Coordinator to support talent acquisition and people operations. You will coordinate interviews, onboarding, HR documentation, and systems across multiple teams in a fast-growing organization.

You’ll work with hiring managers, candidates, and employees to ensure a smooth experience, manage sensitive information, and help with benefits and employee engagement. On-site in Rockville, MD or Hawthorne, CA.

Qualifications

• 1–3 years of experience in recruiting coordination or HR coordination.
• Strong organizational skills and attention to detail.
• Experience coordinating interviews and calendars with Outlook.
• Proficiency with Microsoft Office.
• Experience with electronic signature platforms like DocuSign and Adobe Sign.
• Strong communication and discretion with confidential information.

Responsibilities

• Coordinate candidate interviews across time zones.
• Manage candidate communications and records in HR systems.
• Support onboarding and offer processes, background screenings, and documentation.
• Maintain HR records and reporting.
• Assist with benefits inquiries and employee engagement initiatives.

Skills

Recruiting coordination

HR coordination

Talent acquisition support

Microsoft Office

Outlook calendar management

Communication

Education

Bachelor's degree in HR/Business/Related field

Tools

Greenhouse

BambooHR

DocuSign

Adobe Acrobat Sign

Job description

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly.

Who We're Looking For

We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to support both talent acquisition and people operations activities across the organization. In this role, you will help deliver an exceptional candidate and employee experience by coordinating recruiting activities, supporting onboarding processes, administering HR documentation, and maintaining critical people systems.

You will work closely with the talent acquisition team, hiring managers, candidates, and employees to ensure recruiting and HR operations run efficiently and effectively in a fast-paced, high-growth environment.

Where You'll Make an Impact

• Coordinate candidate interviews across multiple stakeholders and time zones using Microsoft Outlook
• Manage candidate communications throughout the recruiting process
• Maintain candidate records, interview feedback, and hiring workflows within Greenhouse
• Support job posting creation and management across recruiting platforms
• Assist with resume screening, candidate outreach, and recruiting administration activities
• Coordinate offer preparation, background screenings, reference checks, and onboarding logistics
• Support new hire onboarding and orientation activities
• Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records
• Administer electronic signature workflows utilizing DocuSign and Adobe Acrobat Sign (Adobe Pro)
• Maintain employee records and HR documentation within BambooHR and related systems
• Assist with benefits administration and employee inquiries
• Coordinate employee engagement initiatives, training activities, and company events
• Generate recruiting and HR reports while maintaining accurate records and data integrity
• Support compliance, recordkeeping, and HR process improvement initiatives
• Partner closely with hiring managers and employees to provide exceptional service and support

What It Takes

• 1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, or a related administrative role
• Strong organizational skills with exceptional attention to detail and follow-through
• Experience coordinating interviews, meetings, and calendars using Microsoft Outlook
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign (Adobe Pro)
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Experience handling confidential employee and candidate information with professionalism and discretion
• Strong problem-solving, administrative, and customer service skills
• Ability to work onsite at Quantum Space headquarters in Rockville, Maryland

Nice-to-Have Experience

• Experience using Greenhouse or similar Applicant Tracking Systems (ATS)
• Experience using BambooHR or similar Human Resources Information Systems (HRIS)
• Experience supporting onboarding, employee lifecycle administration, and personnel record management
• Familiarity with employment documentation, offer letters, onboarding packets, and compliance-related recordkeeping
• Experience supporting recruiting and HR functions within a startup, aerospace, defense, technology, or high-growth environment
• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field
• Experience coordinating employee engagement, training, or company culture initiatives

What You'll Get

• Ownership – Play a key role in building and supporting the talent and people operations infrastructure that powers our mission
• Impact – Help attract, hire, and support the exceptional talent driving next-generation space technologies
• Growth – Gain hands-on experience across both recruiting and human resources while working closely with company leadership
• Collaboration – Partner with technical and business teams across the organization to support company growth
• Compensation – Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, FSA, 401(k) matching, and equity sharing

Location: Rockville, MD or Hawthorne, CA

Base Salary: $50,000 to $100,000

The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package.

Additional Requirements

To comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Apply now. Join us in building the next generation of spacecraft.