Recruitment Coordinator

TrustedTech; Irvine (CA); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

100% HMO Healthcare Coverage (CA employees only)

401(k) plan with a 4% match

Vision and Dental Insurance

Pet Insurance

Job summary

A leading technology firm is looking for a Recruiting Coordinator to enhance their recruitment process. This role ensures a seamless experience for candidates and hiring managers and involves coordinating interviews, maintaining communication with candidates, and supporting sourcing efforts. Candidates should have 1-2 years of relevant experience, excellent organizational skills, and the ability to function in a fast-paced environment. The position offers a competitive hourly pay with comprehensive benefits, including healthcare and 401(k) matching.

Qualifications

• 1-2+ years of experience in a recruiting coordinator or talent acquisition support role.
• Strong organizational and time-management abilities with exceptional attention to detail.
• Excellent verbal and written communication skills; confident interacting with candidates and hiring teams.

Responsibilities

• Manage all candidate scheduling across multiple departments.
• Coordinate phone, video, and onsite interviews.
• Maintain timely communication with candidates throughout the hiring process.
• Post and maintain job listings on job boards and internal systems.

Skills

Organizational abilities

Excellent communication skills

Attention to detail

Customer service mindset

Ability to thrive in a fast-paced environment

Education

Bachelor's degree in Human Resources or related field

Tools

Applicant Tracking System (e.g., ADP, Lever)

LinkedIn Recruiter

Job description

This range is provided by TrustedTech. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$29.81/hr - $33.65/hr

Additional Compensation Types

• Annual Bonus
• Direct message the job poster from TrustedTech

Start-Up Growth Architect - Talent Acquisition Manager | Innovation in Tech Startups & Emerging Industries | Metaphysical Philosophy | Ikigai in…

Who We Are:

TrustedTech is a leading Microsoft Cloud Solution Provider (CSP) specializing in Microsoft Cloud services, Microsoft perpetual licensing, and Microsoft Support Services for medium and enterprise-sized businesses. Our robust team of in‑house, U.S‑based Microsoft architects and engineers are certified in all 6/6 Microsoft Solutions Partner Designations in the Microsoft Cloud Partner Program. Prioritizing a people‑centric mission, TrustedTech has transformed the Microsoft software licensing experience, giving IT professionals complete confidence in the success of their Microsoft investment.

Overview:

The Recruiting Coordinator (RC) plays a critical role in supporting TrustedTech’s high‑growth hiring initiatives by ensuring a seamless, efficient, and candidate‑centric recruitment process. This role partners closely with the Talent Acquisition Manager and department hiring managers to coordinate interviews, support sourcing efforts, manage candidate communication, and contribute to operational excellence within the Talent Acquisition function. As a key member of a fast‑paced HR team, the Recruiting Coordinator helps build a strong talent pipeline, particularly for sales and early‑career roles, while ensuring an exceptional candidate and hiring manager experience from application to onboarding.

Responsibilities:

• Manage all candidate scheduling across multiple departments, ensuring accuracy and a smooth experience.
• Coordinate phone, video, and onsite interviews, including room reservations and communication with panelists.
• Maintain timely, professional communication with candidates throughout each stage of the hiring process.
• Post and maintain job listings across multiple job boards and internal systems.
• Update, track, and maintain candidate records in the Applicant Tracking System (ATS).
• Support offer letter preparation, background checks, and pre‑hire documentation.
• Assist with onboarding logistics and Day 1 readiness for new hires.
• Partner with the Talent Acquisition Manager to identify, attract, and engage entry‑level and sales candidates.
• Conduct resume reviews and initial qualification screens.
• Support proactive sourcing across social channels, job boards, referrals, and events.
• Work closely with Sales, HR, and department managers to understand role requirements and hiring priorities.
• Provide timely updates on scheduling, pipeline status, and candidate progress.
• Assist in high‑level recruiting initiatives, hiring events, and special projects.
• Ensure all candidate interactions reflect professionalism, warmth, and a strong employer brand.
• Help maintain a consistent, high‑quality recruitment process that reflects TrustedTech’s values.

Required Skills & Qualifications:

• 1–2+ years of experience in a recruiting coordinator or talent acquisition support role.
• Strong organizational and time‑management abilities with exceptional attention to detail.
• Excellent verbal and written communication skills; confident interacting with candidates and hiring teams.
• Experience working within an ATS (e.g., ADP, Lever, Greenhouse) and recruitment platforms such as LinkedIn Recruiter or Indeed.
• Ability to thrive in a fast‑paced, dynamic environment and manage multiple priorities simultaneously.
• Customer service mindset with the ability to maintain professionalism under pressure.

Preferred Skills & Qualifications:

• Bachelor’s degree in Human Resources, Business, Communications, or a related field.
• Experience supporting high‑volume hiring or sales recruitment.
• Exposure to sourcing activities or early‑career recruiting programs.
• Prior experience in a technical or SaaS hiring environment; agency experience is highly preferred.
• Comfort with engaging candidates by phone frequently throughout the day.
• Experience in start‑up or rapidly scaling environments.
• Strong organization and prioritization skills.
• Clear, professional, and proactive communication.
• Candidate‑centric mindset.
• Adaptability and collaboration with recruiters, hiring managers, and cross‑functional stakeholders.
• Confidentiality and integrity when handling sensitive candidate and company information.

Benefits:

• 100% HMO Healthcare Coverage (CA employees only)
• Term Life / AD&D
• Vision and Dental Insurance
• 401(k) plan with a 4% match by TrustedTech
• Pet Insurance

Compensation:

• Hourly Rate (Non‑Exempt): $29.81 – $33.65 hourly (equivalent to approximately $62,000 – $70,000 annualized, based on a standard full‑time schedule)
• Incentive Bonus Range: $5,000 – $7,000 (awarded based on performance and successful achievement of the variable compensation plan)
• Working Hours: 6:00 am – 3:00 pm or 7:00 am – 4:00 pm (Onsite role, Monday – Friday)

Location: Newport Beach, CA

TrustedTech is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.