Recruitment Coordinator

Bond Global; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

21 days + federal holidays

Additional 3 days off for festive shut

Discretionary annual bonus

Employee Assistance Programme

Medical, Dental & Vision Insurance

Enhanced maternity/paternity leave

Discounts Portal

Job summary

Bond Global is seeking a highly organised Recruitment Coordinator in Austin to support the interview process across multiple time zones. You will manage diaries, travel, NDAs and interview logistics, collaborating with TAPs and the wider Talent team to create a smooth candidate experience.

Role is hands-on, requires excellent communication, attention to detail, and a proactive approach. Training and growth within Talent/Operations areas are available.

Qualifications

• Organised and detail oriented with strong problem-solving skills.
• Comfortable communicating with varied stakeholders across teams.
• Ability to juggle multiple priorities and shift gears quickly.
• Proactive mindset with focus on preventing issues.
• Willingness to learn new systems and adapt to processes.

Responsibilities

• Coordinate interviews across time zones and departments.
• Manage reschedules and diary changes, keep interviewers informed.
• Arrange face-to-face interviews and on-site visits when required.
• Coordinate candidate travel and expenses with Travel and AP teams.
• Book interview rooms via ATS and other systems.
• Send NDAs and ensure completion before interviews.
• Manage referral inbox and update Greenhouse requisitions.
• Maintain daily communication via Slack, Outlook and Zoom.
• Support Talent team with admin, data and housekeeping.
• Spot and implement process improvements to simplify workflows.

Skills

Excellent organisation

Attention to detail

Clear communication

Multi-tasking

Time zone coordination

Proactive

Calm under pressure

Tech savvy

Candidate experience

Team player

Tools

ATS

Slack

Outlook

Zoom

Travel coordination systems

Job description

Our Mission

We’re building teams that are changing the future — and we need someone who can make sure the journey from application to interview is as seamless as possible.

We’re looking for a highly organised, proactive Recruitment Coordinator to join our growing team. This is a role for someone who loves making things happen, enjoys working with people and takes pride in getting the details right.

Recruitment experience isn't essential.

What matters most is that you're organised, confident communicating with different people, comfortable juggling multiple priorities and naturally inclined to solve problems before they become problems.

About Bond

Founded in 2020, Bond is a global embedded talent consultancy that scales high-growth businesses and builds world-class teams. We do this through a flexible subscription model, embedding TA consultants directly into in-house teams. As a true consultancy, we solve some of the toughest talent acquisition challenges out there — across a diverse portfolio of scale-ups, SMEs, and some of the world's most well-known enterprises.

People are at the heart of everything we do. We believe that if you hire great people and treat them well, the rest is easy. At our core, we're a group of talent acquisition professionals united by Bond's mission, vision, and values.

With teams across EMEA and the US, we're looking for great people who care deeply about their work and want to build with ambitious businesses shaping the future.

About the role

This is a varied, hands-on role where no two days are quite the same.

You’ll be at the heart of the interview process, coordinating everything from diaries and interview rooms to candidate travel and NDAs. You’ll work across multiple time zones and departments, keeping candidates, interviewers and Talent Acquisition Partners (TAPs) informed every step of the way.

You'll also support the wider Talent team with referrals, systems, data and general administration — helping us deliver a great experience for everyone involved.

Responsibilities Include:

• Coordinating interviews across multiple time zones, departments and interviewer panels.




• Managingreschedules and diary changes, keeping TAPs up to date with interviewer availability.




• Coordinatingface-to-face interviews and assessment days, including being onsite when required.




• Arrangingcandidate travel and expenses, working closely with our Travel and Accounts Payable teams.




• Booking interview rooms throughour ATS and other systems, making sure everything is ready for candidates and interviewers.




• SendingNDAs to candidates and ensuring they're completed ahead of interviews.




• Managing thereferral inbox, reviewing CVs and adding referrals to the appropriate Greenhouse requisitions.




• Keeping day-to-day communication moving acrossSlack, Outlook and Zoom.




• Supporting the Talent team withgeneral administration, including spreadsheets, interviewer availability, data and system housekeeping.




• Spotting opportunities to improve how we work and helping make our processessimpler, smoother and more efficient.

Skills Required:

You don't need previous recruitment experience. You might come from recruitment, coordination, operations, hospitality, events, executive assistance, customer service — or somewhere completely different.

• Isexceptionally organisedand enjoys keeping lots of moving parts under control.




• Has excellentattention to detailand takes pride in getting things right.




• Communicates clearly and confidently with people at all levels.




• Can manage competing priorities without losing sight of the important stuff.




• Is comfortable working acrossdifferent time zones, teams and systems.




• Is proactive and naturally thinks,"I'll sort that."




• Stays calm when plans change and can quickly find a solution.




• Is confident using technology and happy learning new systems.




• Understands the importance of agreat candidate experience.




• Is a genuine team player who enjoys helping others succeed.

Most importantly, we're looking for someone withcuriosity, ownership and a can-do attitude. If you're someone who notices what needs doing and gets on with it, we'd love to hear from you.

You'll be joining a team where your work genuinely matters. Great recruitment doesn't happen by accident — behind every brilliant candidate experience is someone making sure the details are taken care of.

You'll have the opportunity to learn how modern Talent Acquisition teams operate, work with experienced recruiters and hiring managers, and develop your career in Talent, People or Operations.

We value people whochallenge, collaborate and innovate. We're not looking for someone who simply follows a process — we're looking for someone who wants to understand it, improve it and make life easier for everyone involved.

If you're organised, curious and enjoy being the person who makes things happen, this could be the role for you.

Our Benefits:

• 21 days plus federal holidays




• Additional 3 days off for the Festive period shut down




• Discretionary annual bonus (T&Cs apply)




• Employee Assistance Programme




• Medical, Dental & Vision Insurance




• Enhanced maternity and paternity leave (based on length of service)




• Discounts Portal including discounted gym membership

Our Company Values.

Challenge: “We are at our best being kept just beyond our comfort zone.”

Collaborate: “The power of many is better than the power of one.”

Innovate: “Always be looking 2-5 years in the future.”

We’re upfront about where we use AI, where we don’t, and where you’re welcome to use it too.

Where we use AI

• AI Agents for sourcing: Weve deployed a number of AI agents to do the manual lift to source and reach out to incredible talent, however once you reply to a message this is where our Talent partners take over.




• Consented note-taking: A notetaker joins interviews so the panel can look you in the eye instead of typing. You’ll see it in the call — ask us to turn it off anytime.




• Debrief summaries: AI drafts a first-pass summary for the hiring team. Humans read it critically and overwrite it before any decision.




• Research and preparation: We use AI to prepare properly for you — your background, your questions, your time respected.

Where you can use AI

• Prep & research: Use Claude, ChatGPT, whatever helps — draft answers, pressure-test stories, research us. It’s how we work too.




• The exercise: Should you be asked to do a short exercise, use every tool you’d use on the job. This is a window into how we consult with clients every day — and AI is part of how we work.




• Better questions for us: Use AI to generate questions for our founders. The best questions are the hard ones — bring them.