Recruitment Administrator, HR for Science

Smithsonian Institution; Cambridge (MA); On-site; USD 70,000 - 91,000; Full time

Job summary

The Smithsonian Astrophysical Observatory (SAO) in Cambridge, MA invites applications for a Recruitment Administrator in the Human Resources Department. This role provides end-to-end recruitment and placement services and advises managers on recruitment procedures to ensure compliance with applicable laws and policies.

The incumbent supports outreach, training on recruitment procedures and applicant tracking systems, and performs ongoing process improvements to strengthen SAO’s hiring efforts.

Qualifications

• Knowledge of recruitment laws and OFCCP requirements.
• Ability to use applicant tracking systems and sourcing tools.
• Experience with job analysis, rating criteria, and vacancy announcements.
• Strong oral and written communication for announcements and reports.

Responsibilities

• Provide end-to-end recruitment and placement services for Federal and Trust positions.
• Advise managers on recruitment procedures, qualification standards, and candidate sources.
• Coordinate interviews, offers, and onboarding with management and HR.
• Maintain communications with applicants and hiring managers throughout the process.
• Develop and present training on recruitment procedures and ATS usage.

Skills

ATS usage

Communication skills

EEO & OFCCP knowledge

Staffing regulations knowledge

Position analysis

Sourcing tools

Education

Master’s degree or equivalent

2 years grad education

LL.B. or J.D., if related

Tools

USA Staffing

Job description

The Smithsonian Astrophysical Observatory (SAO) in Cambridge, MA invites applications for a Recruitment Administrator in the Human Resources Department. This role provides end-to-end recruitment and placement services and advises managers on recruitment procedures to ensure compliance with applicable laws and policies.

The incumbent supports outreach, training on recruitment procedures and applicant tracking systems, and performs ongoing process improvements to strengthen SAO’s hiring efforts.