Recruitment Administrator: End-to-End Talent Acquisition

Smithsonian; Cambridge (MA); On-site; USD 69,000 - 91,000; Full time

Job summary

The Smithsonian Astrophysical Observatory in Cambridge, MA is seeking a Recruitment Administrator responsible for end-to-end recruitment and placement for Federal and Trust positions. You will advise managers, screen applicants, coordinate interviews, and support onboarding in a dynamic HR team.

Qualifications include strong knowledge of recruitment procedures, experience with applicant tracking systems (USA Staffing desirable), and ability to ensure merit-based selections.

Qualifications

• Ability to conduct job analyses and apply rating factors.
• Knowledge of EEO and OFCCP requirements related to recruitment and outreach.
• Skill in using applicant tracking systems (ATS) and sourcing tools; experience with USA Staffing is desirable.
• Skill in oral and written communication to prepare vacancy announcements, correspondence, and reports.
• Ability to interpret and apply staffing regulations, hiring authorities, and standard HR procedures to recruitment and placement actions.
• Ability to analyze position descriptions and assist in determining appropriate qualification and rating criteria.

Responsibilities

• Provide end-to-end recruitment and placement services for Federal and Trust positions.
• Advise managers and supervisors on recruitment procedures, qualification standards, and appropriate sources of candidates.
• Screen resumes and applications, coordinate interview coordination, and assist in preparing and extending job offers.
• Maintain communication with applicants and hiring managers throughout the process.
• Maintain vacancy information in ATS; prepare basic reports on recruitment activity.
• Participate in outreach and diversity recruitment efforts; support training sessions on recruitment procedures.

Education

Master’s degree

Tools

USA Staffing

Job description

The Smithsonian Astrophysical Observatory in Cambridge, MA is seeking a Recruitment Administrator responsible for end-to-end recruitment and placement for Federal and Trust positions. You will advise managers, screen applicants, coordinate interviews, and support onboarding in a dynamic HR team.

Qualifications include strong knowledge of recruitment procedures, experience with applicant tracking systems (USA Staffing desirable), and ability to ensure merit-based selections.