Recruiting Specialist- Office

RAE Corporation; Oklahoma; On-site; USD 54,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid time off

Professional development opportunities

Job summary

RAE Corporation in Pryor, Oklahoma, is seeking a Recruiting Specialist- Office to manage full-cycle recruitment for professional, technical, and administrative roles. You will partner with hiring managers to define needs, develop strategies, and build a strong candidate pipeline.

Responsibilities include screening, interviewing coordination, and maintaining an excellent candidate experience while staying compliant with employment laws.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 1–3+ years of recruiting or talent acquisition experience.
• Experience with hourly or production hiring is preferred.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage full-cycle recruitment for professional, technical, and office roles.
• Source candidates via job boards, LinkedIn, and networking.
• Screen applications and coordinate interviews with hiring managers.
• Maintain ATS records and recruitment metrics.
• Collaborate with HR and department managers to meet hiring needs.
• Represent RAE at job fairs and recruiting events.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Team collaboration

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

Applicant Tracking Systems (ATS)

Microsoft Office Suite

Job description

# Recruiting Specialist- OfficeLegal Address - PRYOR, OK 74361## OverviewSalary Range$28.00 Hourly## DescriptionJob Title: Recruiting Specialist- Office Department: Human Resources Reports To: Human Resources Supervisor FLSA Status: Non-Exempt Location: RAE Corporation – Pryor, Oklahoma Position Type: Full-Time | Monday–Friday | Overtime as Required**Temporary Full-Time Position: This is a temporary, full-time position anticipated to last approximately 12–17 months. The duration of the assignment may vary based on business needs.**About Us: RAE Corporation is a leading provider of innovative HVAC solutions, dedicated to delivering unparalleled quality and customer satisfaction. Our company values a culture of continuous improvement, collaboration, and employee empowerment. We are committed to fostering a positive work environment where every team member feels valued, heard, and supported. Role Overview: The Recruiting Specialist- Office at RAE Corporation is responsible for recruiting and hiring for professional, technical, and office-based roles. This role partners closely with hiring managers to understand business needs, develop effective recruiting strategies, and identify top talent through targeted sourcing and screening efforts. The Recruiting Specialist- Office manages the full recruitment lifecycle for exempt and specialized positions, ensuring a high-quality candidate experience and strong alignment with company culture. This position also supports broader talent acquisition initiatives, employer branding efforts, and serves as a backup to production recruiting as needed. Key Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. 1. Professional Recruitment & Talent Acquisition • Manage full-cycle recruitment for professional, technical, and administrative roles. • Partner with hiring managers to understand position requirements, team dynamics, and business objectives. • Develop and execute targeted recruiting strategies to attract high-quality candidates. • Post and manage job openings across appropriate platforms and sourcing channels. 2. Candidate Sourcing & Pipeline Development • Source candidates through job boards, LinkedIn, networking, and industry-specific channels. • Build and maintain talent pipelines for critical and hard-to-fill roles. • Engage passive candidates and maintain relationships for future opportunities. 3. Candidate Screening & Interview Coordination • Review applications and screen candidates to assess qualifications, experience, and role fit. • Conduct phone screenings to evaluate candidate interest, communication skills, and alignment with position requirements. • Coordinate and schedule interviews between candidates and hiring managers, ensuring a smooth and timely process. • Prepare candidates and hiring teams by providing relevant information and setting clear expectations. 4. Hiring Process Support & Collaboration • Partner with hiring managers and HR to support candidate selection decisions. • Facilitate communication throughout the hiring process to ensure alignment and efficiency. • Maintain accurate tracking of candidates and recruitment activity within the applicant tracking system. 5. Job Fairs & Recruiting Events • Represent RAE Corporation at job fairs, career events, and networking opportunities to promote career opportunities and build brand awareness. • Engage with prospective candidates, provide information on professional career paths, and pre-screen potential applicants. • Develop relationships with universities, technical programs, and community organizations to support ongoing talent pipelines. 6. Employer Branding & Candidate Experience • Promote RAE Corporation as an employer of choice through professional and engaging candidate interactions. • Develop compelling job postings and recruitment materials that highlight company culture and career opportunities. • Ensure a positive candidate experience through timely communication, responsiveness, and professionalism. 7. Recruitment Metrics & Continuous Improvement • Track and analyze recruiting metrics such as time-to-fill, candidate quality, and pipeline effectiveness. • Provide insights and recommendations to improve recruiting strategies and processes. • Stay informed on industry trends, talent market conditions, and best practices. 8. Compliance & Documentation • Ensure all recruiting practices comply with applicable employment laws, regulations, and company policies. • Maintain accurate and up-to-date recruitment records, including candidate data and interview documentation. 9. Production Recruitment Support (Backup) • Provide support to production recruiting efforts during peak hiring periods or as business needs require. • Assist with posting roles, sourcing candidates, and conducting initial screenings for highvolume production positions. • Support recruiting events, including hiring events and job fairs, for hourly workforce needs. • Collaborate with the production recruiter and operations teams to ensure hiring demands are met. 10. Additional Responsibilities • Collaborate with HR and cross-functional teams to support organizational goals. • Contribute to talent acquisition initiatives and special projects. • Perform other duties as assigned. Desired Qualifications Education & Experience • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered • 1–3+ years of experience in recruiting or talent acquisition, preferably in a manufacturing or high-volume environment • Experience supporting hourly or production hiring is strongly preferred Skills & Competencies • Strong communication skills, both written and verbal • Effective interpersonal skills with the ability to build relationships at all levels of the organization • Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment • Ability to work independently while also collaborating effectively within a team • Critical thinking and problem-solving skills with attention to detail • Basic knowledge of employment laws and recruiting best practices • Ability to handle sensitive information with professionalism and discretion • Adaptability and willingness to learn in a continuously evolving environment Technical Skills • Proficiency in applicant tracking systems and recruiting tools • Working knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Certifications & Requirements • Valid driver’s license • Ability to attend recruiting events, job fairs, and community outreach activities as needed Interaction with Others: This position reports directly to the Human Resources Supervisor and works closely with the HR team, as well as supervisors and managers, to support recruiting efforts and workforce needs. The Professional Recruiter maintains regular communication with leadership regarding recruiting effectiveness, new hire progress, and early tenure performance. Collaboration across departments is essential to ensure alignment on hiring needs, onboarding processes, and overall employee success. Working Environment: The position is primarily performed in an office setting, with occasional visits to the manufacturing floor. The employee may occasionally be exposed to moving mechanical parts or vehicles. The noise level is typically moderate. Benefits: - Health insurance - Retirement savings plan - Paid time off - Professional development opportunities Physical Demands Lift/Carry Stand O Walk F Sit C Handling / Fingering C Reach Outward O Reach Above Shoulder O Climb N Crawl N Squat or Kneel O Bend O Twist O 10 lbs. or less O 11-20 lbs. O 21-50 lbs. O 51-100 lbs. N Over 100 lbs. N Push/Pull 12 lbs. or less O 13-25 lbs. O 26-40 lbs. O 41-100 lbs. N +100 lbs. N N (Not Applicable) Activity does not apply to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs./day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day) Other Physical Requirements: Auditory capabilities, visual & speech capabilities The Company has reviewed this job description to ensure that essential functions and primary duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional procedures and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment. The Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate. RAE Corporation is an Equal Opportunity Employer EEO/AA M/F/V/D