Recruiting Ops Coordinator (Los Angeles, CA)

Circadia Health; El Segundo (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Paid time off including vacation and S

Company holidays

Team events and culture

Job summary

Circadia Health in El Segundo, CA is seeking a Recruiting Coordinator to own scheduling, onboarding, and systems behind our growing hiring engine across the US. You will manage interview coordination across time zones, keep ATS data clean, and partner with recruiters and People to move candidates smoothly from first interview to day one.

This is a fast-paced, growth-stage role with a strong emphasis on process and candidate experience.

Qualifications

• 1–3+ years in recruiting coordination or HR operations
• Excellent organization and calendar management
• Experience with ATS (Lever preferred) or ability to learn new systems
• Strong written and verbal communication skills
• Comfortable in a fast-paced startup with shifting priorities
• Proactive, resourceful problem-solver with ownership mindset
• Experience with, or enthusiasm for, AI tools to automate workflows

Responsibilities

• Own Interview Scheduling & Coordination across time zones, interviewers, and candidate types
• Own onboarding logistics from offer through day one, coordinating with IT and People
• Maintain ATS data integrity (Lever) with accurate candidate stages and feedback
• Partner with recruiters, hiring managers, and People leadership to move pipelines efficiently
• Identify opportunities to streamline recruiting operations and document scalable processes
• Be a steward of candidate experience and candidate relations

Skills

Recruiting coordination experience

Organizational excellence

ATS experience (Lever preferred)

Strong communication

Startup pace adaptability

Problem solving and ownership

AI workflow automation interest

Tools

Lever ATS

Job description

About Circadia Health

Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines:

• Contactless sensing that monitors respiration and motion with medical-grade accuracy

• Native predictive models that detect 85% of preventable adverse events several days in advance

• Enterprise integrations that operationalize predictions directly inside EHR, care-coordination, billing, and compliance workflows

Today, our technology touches 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA.

About the Role

Our recruiting team is only as fast and effective as the operations behind it. As Circadia scales nationally across skilled nursing, home health, and virtual care — and grows our Clinical, Tech, and Corporate teams alongside it — we need someone who can own the behind-the-scenes engine that keeps hiring moving: scheduling, onboarding, systems, and process.

This is not a back-office role. You'll be the connective tissue that lets our recruiters focus on candidate relationships and closing, while you make sure nothing falls through the cracks — from the first interview invite to a new hire's first day. If you're energized by building order out of moving parts and want a front-row seat to how a high-growth healthcare AI company hires, this is the role for you.

Responsibilities

• Own Interview Scheduling & Coordination: Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience.
• Support Seamless Onboarding: Own onboarding logistics for new hires — from offer acceptance through day one — including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed.
• Maintain Recruiting Systems & Data Integrity: Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date — candidate stages, interview feedback, offer statuses — so the team always has a reliable source of truth.
• Partner Across the Recruiting Team: Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently.
• Drive Process Improvement: Projects Identify opportunities to streamline recruiting operations — from interview logistics to onboarding workflows — and help build and document scalable processes as the team and company grow.
• Be a Steward of Candidate Experience: Serve as one of the first points of contact for candidates — communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome.

Qualifications

• 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role
• Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously
• Experience with an ATS (Lever preferred) or the ability to learn new systems quickly
• Strong written and verbal communication skills
• Comfortable in a fast-paced startup environment with shifting priorities and tight timelines
• Proactive, resourceful problem-solver who takes ownership without needing much oversight
• Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks

Circadia Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by law.

65000 - 85000 USD a year

As a full-time Recruiting Coordinator employed by Circadia Health, Inc. The anticipated annual base salary range for this full-time position is $65,000 - $85,000. The base range is determined by role and level, and placement within the range will depend on a number of job-related factors, including but not limited to your skills, qualifications, experience, and location.

Annual salary is only one part of an employee's total compensation package at Circadia Health. We also offer:

• 100% company-paid medical, dental, and vision coverage
• 401(k)
• Competitive time off with pay policies including vacation, sick days, and company holidays
• Impact: your work will influence care decisions for tens of thousands of seniors every day.
• Culture: hard-working, mission-driven, and collaborative — with weekly and monthly social events like yoga, beach bonfires, and Wednesday/Friday team lunches.